RFP-NYH Response to questions from bidders

Transcription

1 Questions from bidders Responses from UNICEF 1 Request to extend the bid closing date 1. The bid closing date is extended from 15 February to close on 28 February Where can I get the bidding documents, the list of requirement and the eligibility criteria 3 The RFP instructs bidders to quote unit prices associated with delivery to the free carrier nearest Airport (FCA) as well as CPT (Carriage paid to) 3 UN Plaza, New York, USA a) In this context what does this mean? b) With the FCA delivery, is it possible to nominate two FCA locations (e.g. Europe and USA)? c) Will orders be delivered to a single FCA point? d) Will bidders be permitted to adjust freight costs to reflect associated shipping cost to different locations? 4 Can a bidder quote for only the countries where they are registered or for selected regions? 5 Can a Vendor submit a partial proposal for some of the items 2. Please refer to the RFP announcement at The bid documents including the eligibility criteria and the list of requirement are contained therein. 3. Refer to RFP page 12 of 18, Clause no. 5 on Incoterms and Clause no. 6 on Deliveries requirements a) In this context, FCA (Free carrier) nearest Airport means that the winning bidder will deliver goods to UNICEF s appointed Freight Forwarders at the nearest specified airport which the bidder will propose in responding to this RFP. This is usually the nearest international airport from the vendor s dispatch point. With regards to CPT (Carriage paid to) the winning bidder will deliver goods to UNICEF House, 3 UN Plaza, New York, USA for the requirement of UNICEF Office, New York. b) Yes, bidders can propose a maximum of 2 FCA nearest airport locations. The CPT location is the third location for shipments to UNICEF New York only. c) Please refer to (a) and (b) above. d) No. (Please refer to a & b above) Once a vendor is awarded an LTA, the vendor is required to submit a firm price list based on which UNICEF offices will issue Purchase Orders. The price list is expected to remain valid at least for the period. It can only charge if the price goes down with the introduction of a new product or when the products reach End of Life. At that time, LTA holder will be required to submit an updated price list for those specific products. 4. No. The Long Term Arrangement will be awarded for the supply of equipment to all UNICEF Offices globally. 5. Vendor can submit complete proposals for either a) All Hardware b) All Software c) Both hardware and software. P a g e 1 6

2 6 Which countries are eligible to bid? 6. Vendors from all countries are in principle eligible to bid provided they meet the requirements and terms and conditions set out in the solicitation document. 7 Can bidders quote for other brands products like Dell? 7. No, Bidders should only submit proposals per the standard list of IT computer hardware provided in the RFP document Annexes 1-11: 8 How often are the evaluation units required? 9 a) What does it mean that prices should include testing and installation of hardware drives and memories? 8. Refer to Annex A: - Statement of requirements Section no. 7. on Evaluation Unit Evaluation units are requested only on those occasions when HP and Lenovo are changing desktops or Laptops which usually occurs once in months, and UNICEF will request one evaluation unit for testing preferably two months before a new model is to be introduced by the original equipment manufacturer. a) Refer to Annex A- Statement of Requirement and page 4 of 7 section 11- Diagnostic check and voltage setting. All equipment will undergo diagnostic checks prior to shipment. Equipment must be set to the voltage, amperage and frequency prevalent in the country of final destination to avoid sending wrong equipment which will mean the vendor incurs additional replacement cost. b) What do you mean by testing? c) What requires installation on hardware? d) Does it mean that vendors should make the installations whenever hardware is delivered? b) Please refer to (a) above. c) Refer to Annex A- Statement of Requirement and page 4 of 7 section 5- Imaging Services: The supplier will manage and install UNICEF s customized standard operating system that will be provided by UNICEF on all desktops, notebooks and tablets ordered for UNICEF use only. In addition, please refer to (a) above. d) Vendors will make installations on all desktops, notebooks and tablets ordered for UNICEF use only prior to delivering the order to UNICEF appointed Freight Forwarder. There is no installation requirement for orders placed on behalf of UNICEF Partners. All Orders issued will indicate whether they are for UNICEF or a Partner. In addition, please refer to (a) above. P a g e 2 6

3 10 Annex 1: Hardware Hewlett-Packard ProLiant DL380 Gen9 6-Core processor The server model B21 does not include redundant power supplies as specifies in the description. Should the second power supply be included in the price for the b1. Refer to Annex 1-Sever amended as follows and updated in the Pricing Template Product no. Description/ configuration Configuration 1: Virtualized environments B21 HP Proliant DL380 Gen9 E5-2620v3 2U Form Factor One (1) CPU Xeon E5-2620v3, 6-Core, 2.40GHz, 15MB, 85W Smart Array P440ar/2GB FBWC, 1Gb 331FLR Ethernet Adapter 4 Ports, One (1) 500W Hot Plug Power, Mfr 3 Yr Warranty B21 Additional 3x 16GB RAM for a TOTAL of 64GB RAM ( 4 x 16GB RAM ) B21 Additional HP Gen9 500W Flex Slot Platinum Hot Plug Power Supply Kit B21 Universal Media Bay B21 HP Slim Sata DVD-RW B21 2x HP DL380 Gen9 300 GB 6G SAS 10K rpm SFF (2.5-inch) SC Enterprise 3yr Price includes test and installation of hard drives and memory 11 Under Annex 1 Servers the following parts are End of Life. Kindly confirm the replacements: o A-23: B21- o A-27: B21 o A-28: B21 o A-29: B21 o A-30: B21 o A-31: B21 o A-35: B21 o A-36: B21 o A-37: B21 o A-51: B21 12 Annex 2 -B-1: The requested HP Elitedesk 800 G1 model is End of Life. It has been replaced with a new G2 model. Please provide the required G2 model configurations. Refer to Annex 1- Servers amended as follows and updated in the Pricing template. A B21 A B21 A B21 A B21 A-30 C7982A A-31 C7974A RACK Options: A-35 AF533A A-37 AF099A A B21 Refer to Annex 2- PC: - B1 HP Elite desktop amended as follows and updated in the Pricing template. For the new UNICEF standard HP desktop (Elitedesk 800 G2 SFF) HP and UNICEF will use the naming Unicef_Elitedesk 800 G2 SFF_001 for this requirement See configuration for Unicef Elitedesk 800 G2 SFF_001 in the updated pricing template. 13 Annex 2 -B-4: The requested Z24n 24 display is End of Life. Please provide the replace display that is required Refer to Annex 2 B-4: - HP monitor amended as follows and updated in the Pricing template. Replacement model: HP monitor model HP Z24nf P a g e 3 6

4 14 Annex 2 -B-5 through B7: these are memory modules for G1 model, which is obsolete. Please provide the relevant requested parts UNICEF required for G2 model. 15 Annex 3 Laptops The requested x250 and x450 notebooks are soon to become End of Life. Will UNICEF request to have the replacement x260 and x460 model offered? If so, kindly provide the required configurations, ensuring that we offer the compliant model. 16 Under Annex 4 Microsoft Surface o Both the Microsoft Surface Pro 3 and 4 can only be delivered with Windows 10. Is this acceptable solution? 17 Under Annex 7 Scanners o G-1: The requested model L1975A is going to be End of Life in February 2016, will UNICEF accept the replacement model #L2749A? Refer to Annex 2, lines B5, B6 and B7 deleted and updated in the Pricing template as 8GB is now the standard memory. Computer accessories updated. Refer to Annex 3:- amended as follows and updated in the Pricing template Bidders to quote both current models X250 and T450 current models and the replacement models Lenovo Yoga 260 part number 20FECTO1WW and the Lenovo T460 Part number 20FACTO1WW Refer to Annex 3, revised pricing template for configuration of the Yoga 260 and T460 Lenovo models Yes, Windows 10 is acceptable for both models. Refer to Annex 7:- amended as follows and updated in the Pricing template; Yes, UNICEF will accept the upgraded model #L2749A 18 Annex 9: Lan Accessories: 1. For the CAT6 cable listed, do you need stranded or solid, PVC or Plenum, shielded or unshielded? 2. For the wall plates, we have them in ivory, office white or white. Any color preference for the wall plates? 3. Any color preference for the jack that goes in the wall plates? 19 Under Annex 10 APC Equipment The following equipment have gone end of life; Please advise the replacements o J-1: SUA750i Refer to Annex 9: Lan Accessories amended as follows and updated in the Pricing template; 1. The CAT6 cables shall be stranded, PVC, Shielded 2. For the wall plates White color 3. For the jack that goes in the wall plates White color Line K43 is moved to Annex 9 Lan accessories Line I-11 Refer to Annex 10, revised pricing template with the following replacement models. J-1 Replacement SMT7501 P a g e 4 6

5 o J-2: SUA750 o J-3: SUA1500I o J-4: SUA1500 o J-5: SUA2200I o J-16: RBC44 Items advised to be going end of life soon o J-17: PH6T3-FR o J-18: PH6VT3-FR o J-19: PH6T3-GR o J-20: PH5B-FR? 20 Under Annex 11 Cisco o K-24 and K-25. This is not Cisco equipment. Kindly provide more details about the request products? o K-42 is a D-link switch. The provided part number refer to a DGS-1005G model, as this cannot be delivered will the DSG-1005D or E version be acceptable? J-2 Replacement SMT750 J-3 Replacement SMT15001 J-4 Replacement SMT1500 J-5 Replacement SMT22001 J-16 Replacement APCRBC140 J * products have not yet gone out of life *UNICEF fully appreciates that some equipment will reach end of life (EOL) while this RFP is in process such that when the LTAs are eventually awarded, some of the equipment will again reach end of life. Therefore prices will be based on the price list valid at the time of order placement. Refer to Annex 11- CISCO:- amended as follows and updated in the Pricing template Lines K24 and K25 are deleted Line K43 moved to Annex 9 Lan accessories Line I-11 Line K-42 is deleted Software Annex 12 a-h 21 Common Utilities: Annex (12 (a)1) Acrobat Elements is replaced by Adobe Acrobat Pro. What should be purchased 22 Developers: Annex 12(b)12) Macromedia Robohelp is no longer available 23 Developers: Annex 12(b)26) Adobe Acrobat version 10 is no longer available for purchase 24 Developers: Annex 12 (b) 26) Adobe Photoshop 25 Common Utilities: Annex 12 (a) 14) Symantec PcAnywhere Software Annex 12 a-h Amended as follows and updated in the pricing template Common Utilities: Annex (12 (a)1) Acrobat Elements is replaced by Adobe Acrobat Pro Bidders to propose 2 options a) subscription and b) Perpetual with annual maintenance Developers: Annex 12(b)12) Macromedia Robohelp is replaced by RoboHelp Office 2015 Developers: Annex 12(b)26) Adobe Acrobat version 10 is replaced by Adobe Acrobat Pro DC Bidders to propose the following options a) subscription b) Perpetual with annual maintenance Developers: Annex 12 (b) 26) Adobe Photoshop is deleted from the requirement Common Utilities: Annex 12 (a) 14) Symantec PcAnywhere is deleted from the requirement P a g e 5 6

6 26 Common Utilities: Annex 12(a) 15& 16 Symantec Endpoint Protection client and Symantec Endpoint Protection console What are the minimum licenses for each? What type of maintenance is required? Common Utilities: Annex 12(a) 15& 16 Single license for Symantec Endpoint Protection client and Minimum 5 licenses for Symantec Endpoint Protection console Bidders to quote for essential maintenance for both Symantec Endpoint Protection client and console 27 Annex 12 (d) 2 -Geneva & CEECIS: Adobe Photoshop Elements 28 Annex 12 (d) 2 -Geneva & CEECIS: Symantec Norton Ghost, is no longer available Annex 12 (d) 2 -Geneva & CEECIS Adobe Photoshop Elements is deleted from the requirement Annex 12 (d) 2 -Geneva & CEECIS: Symantec Norton Ghost is deleted from the requirement P a g e 6 6