Participant Load-In/Load-Out and Regulations

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1 Participant Load-In/Load-Out and Regulations Welcome to the 2015 Old City Fest. We re in for a great day! To ensure the integrity and success of the entire festival for our guests and your fellow participants, we ask that you follow the following basic regulations*: 1) LOAD-IN: Participants may begin to load in to your booth space at 9:00AM. The following streets will be closed, however barricades may be moved for participant load-in (please re-position them so traffic does not come in!): 3 rd Street from Market to Race Enter from Market or Race Arch Street from 2 nd to 4 th Enter from 2 nd street only NO VEHICLES will be permitted to enter past the barricades after 10:45 AM. You will have to unload and carry your items into the Festival Site (please ensure you have a team) 2) All vehicles must be off the street by 11:00AM, therefore if you plan to load-in with a vehicle, you must be FINISHED unloading your vehicle and move it NO LATER THAN 11:00AM prior to completing your set-up. 3) The Health Department is expected to be on-site at 11:00AM. You would be wise to be ready for inspection as early as 11:15 so that you can be cleared and ready to sell by Noon. For those who have never been a part of outdoor vending with Health Department regulations, please see the specific attached information. 4) If you have music, please be mindful of the other vendors nearby. Not all music works well with other vendors activities and set-up, so please be mindful of the volume. 5) For the integrity of the Festival, all participants must* keep their display up and stay open until 6:00PM 6) LOAD-OUT: Participants may load-out between 6:00PM 7:00PM. You must leave your area broom clean as you found it or you will be charged a minimum cleaning fee of $100 from our trash removal company. 7) Media (TV, radio, newspaper reporters) should be directed to a Production Manger. Festival management should give all official comments about the festival. You may share your own business success story, but please keep any of your disappointments for discussion directly with festival management not with the media. If there is something you don t like or you feel needs improvement, a negative press story could prohibit the chance to make that improvement. Please keep all comments to the press POSITIVE.

2 Emergency Conditions The festival has paid for a Philadelphia Police detail as well as Emergency Medical Technicians. If you see a situation that needs the police (fights, panhandlers, homeless person congregating, etc.) or medical, please contact your Zone Manager or any staff member you can find. Rented Tables & Equipment If you have ordered any tables/equipment /etc., they will be delivered to your space by 9:00AM. Handwashing Units will be available for pick up from the Production Tent (located in the EZ Park lot on 3 rd between Market and Arch) beginning at 9:00AM and will need to be taken to your restaurant location to be filled with hot water. This item WILL NOT be delivered to your tent area in advance you must pick up and sign for it. Tables are bare wooden tops and are not very attractive. Participants will be required to supply their own table covering. You will be required to inventory your rented items when they are delivered to you. All claims of shortages must be reported to your Zone Manager no later than 11:30AM. You will be required to inventory your rented items with someone from your Zone staff at the end of the Festival. All shortages will be the responsibility of the renter (participating restaurant). Trash All vendors are required to CONTINUOUSLY remove the trash that comes from their operation (empty boxes, etc.) and keep the area around the outside of your tent free from trash bags and boxes. PLEASE DO NOT dispose of trash in the small, portable cardboard trash receptacles that are placed throughout the festival. If everyone does this, the cans are filled before the festival opens! Ask your Zone Manager for assistance from the on-site trash crew. If you leave a lot of trash behind in your booth, or dispose of it in the portable containers, you will get a clean-up charge. Assigned Space Number/Location See the attached map for your location. There are many factors that go into designing the site plan including spacing of food/drink participants. Your event managers have worked hard to satisfy everyone to the best of our ability, and for the best of the Festival. The Fest forms a plus sign (+) at the intersection of 3 rd & Arch with the 4 blocks called N, S, E, W North = 3 rd St. Market to Arch South = 3 rd St. Arch to Race East = 200 Block of Arch St. West = 300 Block of Arch St. Your space # will be placed on the street. Please contact the appropriate Zone Manager (see below) if you have difficulty locating your space once you arrive. PLEASE NOTE that due to unexpected potholes or other incidents, numbers may not be always be placed in sequential order OR as shown on the map look for your number at the curb line within a space or two to the left or the right of the nearest number or ask your Zone Manager.

3 Participant Signs Each participant will be responsible for providing their own booth identification/signs/banners. The Festival does not produce participant identification signs. Electricity Please note that space rental does not come with an electrical source. If you have NOT preordered a rented generator from our supplier, and you need electricity, it is recommended that you talk to a neighboring business for assistance. Please ensure that any electrical wires you run are properly taped to the sidewalk to prevent a tripping hazard. Revocation / Closure Please ensure that all of your staff is aware of these Participant Regulations. *Failure to comply may result in revocation of your 2015 space permit with a mandatory immediate closure and/or inability to participate in a future Old City festival(s). Festival Management Each block has an assigned Zone Manager and site crew to assist you in locating your space. In addition, your space number is painted on the street to assist you. OFFICIAL STAFF will all be wearing a bright lime-colored T-shirt with the Old City Fest logo. Please NOTE that Festival management staff are hired specifically for this event and do not begin until 8:00AM on Sunday. They may be working other jobs/events unrelated to Old City Fest, so PLEASE DO NOT call your manager in advance of the Festival for any questions or concerns. Please address them to Old City District: South and East Blocks Zone A Manager: Jason Tell Cell: North and West Blocks Zone B Manager: Rob Nonemacker Cell: Overall Festival Production Managers: Maria DiBenedetto Cell: Mark Beyerle Cell: Thank you for your participation and adherence to these guidelines and regulations. We look forward to a spectacular event!

4 Health Department Tips Hand Washing RENTED UNITS will be available for pick up from the Production Tent (located in the EZ Park lot on 3 rd between Market and Arch) at 9:00AM and will need to be taken to your restaurant location to be filled with hot water. This item will not be delivered to your tent area in advance you must pick up and sign for it. We recommend you check the temperature and set it at 110ºF. The Health Department will inspect to ensure it is a min. of 100ºF this allows for some cooling to occur. FOOD HANDLERS MUST WASH THEIR HANDS AT THE OPERATING LOCATION: Food handlers must clean their hands prior to engaging in food handling activities. A minimum of 10 gallons of fresh water is required per operation Each required hand washing station must include: a dispenser with stay-on spigot, warm water (100ºF), soap, single use paper towels, a waste water container and a solid waste receptacle. NOTE: have single use disposable paper towels NOTE: have a trash can for the paper towels near your wash station NOTE: have a waste water bucked to collect water as you are washing your hands (it cannot run on to the street). Waste water bucket must be large enough to contain 5 gallons of water (e.g. pickle bucket) NOTE: liquid hand soap in a pump dispenser You must have a sign indicating Employees must wash hands. Chemically treated towelettes may NOT be used in place of hand washing unless all food is pre-packaged. Please Note that this is a only a summary provided by your production team. It is the responsibility of each food/beverage establishment to know the laws and regulations governing safe handling of food. Additional regulations follow on the subsequent pages below.

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