REQUEST FOR QUOTE (RFQ) # FURNISHING LIQUID ASPHALT MATERIALS POSTING DATE: APRIL 20, 2016

Transcription

1 REQUEST FOR QUOTE (RFQ) # FURNISHING LIQUID ASPHALT MATERIALS POSTING DATE: APRIL 20, 2016 RESPONSE DEADLINE: MAY 10, :00 A.M. CENTRAL STANDARD TIME (CST) TO: RAYMOND G PALONEN, HIGHWAY COMMISSIONER MARINETTE COUNTY HIGHWAY DEPARTMENT 501 PINE STREET PESHTIGO, WI 54157

2 Table of Contents I. BACKGROUND... 3 II. TENTATIVE PROJECT TIMELINE... 3 III. RFQ DUE DATE... 3 IV. RFQ QUESTIONS... 3 V. RFQ SUBMISSION REQUIREMENTS... 4 VI. SCOPE OF SERVICES... 4 VII. SPECIAL PROVISIONS... 4 VIII. SPECIFICATIONS... 5 IX. FINANCIAL VERIFICATION... 6 X. OTHER... 6 XI. PROJECT CHANGES... 6 XII. ATTACHMENTS... 6 ATTACHMENT A... 7 Page 2

3 BACKGROUND Marinette County is requesting sealed quotes for their RFQ# for Furnishing Liquid Asphalt Materials for the 2016 construction season. Notwithstanding any other provisions of the Request for Quotes (RFQ), Marinette County reserves the right to reject any or all quotes, to waive any irregularity or informality in a, and to accept or reject any item or a combination of items, when to do so would be to the advantage of Marinette County or its taxpayers including the purchase of smaller material quantities at the same cost per quoted unit price. It is further within the right of Marinette County to reject quotes that do not contain all elements and information requested in this document. Marinette County shall not be liable for any losses incurred by the vendor making the quote throughout this process. The cost of preparing response to this RFQ is not reimbursable in part or in whole to the vendor. Any quote received will become the property of Marinette County and become a matter of public record. Any proprietary material or information should be marked as such and submitted as a supplement to the quote to allow the county to protect such information as warranted. I. TENTATIVE PROJECT TIMELINE RFQ posted by 4:30 p.m. April 20th, 2015 RFQ questions due by 2:00 p.m. May 3rd, 2015 RFQ questions answered by 4:30 p.m. May 4th, 2015 RFQ responses due from potential vendors by 11:00 a.m. May 10th, 2015 II. RFQ DUE DATE Proposals shall be submitted to the Marinette County Highway Commissioner by no later than 11:00 a.m. central time on May 10, Proposals shall be clearly labeled RFQ# Liquid Asphalt Materials and submitted to the location/address listed below. Delivery Address for Hand Delivery, USPS, UPS, DHL, Fed X: Raymond G Palonen, Highway Commissioner Marinette County Highway Department 2016 Liquid Asphalt Materials 501 Pine Street Peshtigo, WI Each proposal must be received by the due date and time set for this RFQ. A proposal received after the established deadline will not be considered. III. RFQ QUESTIONS All questions related to this RFQ must be submitted not later than 2:00 p.m. CST, May 3, 2015, via to rpalonen@marinettecounty.com. Clearly mark the RFQ# Questions for 2016 Liquid Asphalt Materials. Phone call or faxed questions will not be accepted. Page 3

4 Answers to questions will be posted in the form of an addendum to the RFQ and placed on the Marinette County website on May 4, 2016, not later than 4:30 p.m. CST. It is the responsibility of all interested vendors to access the website for this information. Calls for assistance with the website may be made to (715) IV. RFQ SUBMISSION REQUIREMENTS The proposal shall be sealed and labeled with the following information: Name of Vendor Address Contact Person Telephone and Facsimile Number Address One original response and one copy are required to be submitted. The proposal must include Attachment A, Liquid Asphalt Materials Tabulation Sheet. The vendor shall specify the unit price for the material. Upon award of the contract, the selected vendor will be required to submit a federal W-9 Form and payment address to Marinette County. Vendors previously established with the county may have this requirement waived. The proposal shall be prepared with a straightforward, concise delineation of the vendor s capabilities to satisfy the requirements of this RFQ. A vendor may withdraw or modify its proposal prior to the proposal due date. Any changes or withdrawals must be made in writing prior to the proposal due date. V. SCOPE OF SERVICES Marinette County is soliciting proposals for the purchase of Liquid Asphalt Material for the 2016 construction season. Liquid Asphalt Materials will be administered by three methods: 1. Applying asphalt emulsion for the 2016 county chip sealing program. 2. Delivery of asphalt emulsion to a stationary tank for use in a spray patching unit and asphalt distributor for asphalt paving. 3. Delivery of asphalt emulsion to a stationary asphalt plant. VI. SPECIAL PROVISIONS It is the understanding of Marinette County that the purchase of Liquid Asphalt Materials from a commercial supplier will not require the use of prevailing wage rates. If it is determined by any State or Federal Agency that prevailing wage rates are required; the vendor may request an adjustment of unit prices. All proposal prices provided shall remain in effect without adjustment until October 31, Page 4

5 HFRS-2 or HFRS-2P applied to the roadway will be utilized for chip sealing operations in Marinette County. The price for HFRS-2 or HFRS-2P covers all costs associated with equipment, manpower and materials to spread the emulsion over the designated locations as determined by Marinette County. It is anticipated that approximately 11 miles of chip sealing work will be scheduled in Marinette County and that all the work will be located on CTH Z from STH 141 to Menominee River Bridge. A double chip seal is planned on a 3.5 mile gravel segment of CTH I starting at the end of the pavement north of CTH C. The vendor is asked to provide a price per gallon for HFRS-2 or HFRS-2P delivered to the specific project site which includes the cost for the truck/operator to deliver and unload the product onto designated roadways. The return trip to the bidder s home base will be considered part of the delivered price. MP-5 or Equivalent or approved equivalent shall be delivered FOB to the North East Asphalt stationary plant site located in the Town of Pound as requested by the Marinette County Highway Department for the production of winter cold-mix. The tanker will be kept on site for the production of the cold-mix asphalt and then released for the return trip home. It is anticipated only a single tanker load will be needed. The vendor is asked to provide a price per gallon for MP-5 delivered to the asphalt plant site which includes the cost for the truck/operator to deliver and unload the product. The return trip to the bidder s home base will be considered part of the delivered price. MS-2 or Equivalent or approved equivalent shall be delivered for utilization by a pressurized asphalt patching sprayer based at the Marinette County Crivitz Facility and for an asphalt distributor for the county paving operation. A 5,500 gallon vertical insulated storage tank with heat blankets and a slow speed agitator is on site for delivery. The vendor is asked to provide a price per gallon for MS-2 delivered to the storage tank located in Crivitz which includes the cost for the truck/operator to deliver and unload the product. The return trip to the bidder s home base will be considered part of the delivered price. VII. SPECIFICATIONS Products used for Liquid Asphalt Materials shall meet the requirements of the following sections and subsections of the Standard Specifications for Highway and Structure Construction of the State of Wisconsin, Department of Transportation, Division of Highways, latest Edition and supplement include: 455 Asphalt Materials 475 Seal Coat TESTING AND ACCEPTANCE: The Vendor will provide in-house quality control which documents the material provided by the asphalt plant meets the project specifications. This documentation will include tests taken throughout the production. This may include tests, which were specifically taken only for the County production. The cost of testing shall be incidental to, and included in, the unit price provided. Page 5

6 METHOD OF MEASUREMENT The quantity of Liquid Asphalt Materials shall be measured by the gallon. Duplicate weight slips are required for each load. BASIS OF PAYMENT Liquid Asphalt Materials, as provided above, will be paid for at the contract unit price per gallon. Price shall be full compensation for furnishing, including all labor, tools, equipment, materials and incidentals necessary to complete the work. VIII. IX. FINANCIAL VERIFICATION Vendor s financial solvency may be verified through financial background checks via Dun & Bradstreet or other means prior to contract award. Marinette County reserves the right to reject Proposals based on information obtained through these background checks. OTHER All work shall conform to all applicable industry standards, federal, state and local laws, codes and ordinances. No vendor will be provided with financial and/or competitive vendor information on this Proposal until after the award of contract has been made. At that time, all Proposals will be available for review in accordance with the Wisconsin Open Records Law. Marinette County shall not be held liable for any claims arising from disclosure required under the Wisconsin Open Records Law. Marinette County and its departments are exempt from payment of all federal, state and local taxes on its purchases except Wisconsin excise taxes. Any contract between vendor and Marinette County shall be subject to the laws of the State of Wisconsin. In connection with the performance of work under such contract, the vendor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability, sexual orientation, or national origin. By responding to this Proposal, prospective vendors acknowledge and accept the attachments, including insurance requirements and service template contract sample attached. X. PROJECT CHANGES Marinette County reserves the right to make changes to the project. Any changes in the scope of services shall be mutually agreed upon in writing by the Vendor and the County. XI. ATTACHMENTS Hot Mix & Cold Mix Asphalt Materials Tabulation Sheet, Attachment A Page 6

7 ATTACHMENT A RFQ# LIQUID ASPHALT MATERIALS TABULATION SHEET HFRS-2 (Material Only) HFRS-2 (Applied) HFRS-2P (Material Only) HFRS-2P (Applied) MP-5 (Material Only) 5,000 Gallons Price / Gallon MP-5 (Delivered) 5,000 Gallons Price / Gallon MS-2 (Material Only) 20,000 Gallons Price / Gallon MS-2 (Delivered) 20,000 Gallons Price / Gallon Page 7