INDEX 1. WHAT IS A PORT COMMUNITY SYSTEM? 2. PORTIC BARCELONA S.A (PORTIC) 3. CHALLENGES & OPPORTUNITIES

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1 GENERALOVERVIEW

2 INDEX 1. WHAT IS A PORT COMMUNITY SYSTEM? 2. PORTIC BARCELONA S.A (PORTIC) 3. CHALLENGES & OPPORTUNITIES

3 THE NEED Transport chain integration Long distances + door-to-door services: intermodality Need to share information Optimizations of goods flows Optimization of information flows Advanced Information Technologies are an essential element to the information exchange Interconnectivity Interoperatibility

4 TRADITIONAL INFORMATION FLOW The paper/ information flow through a port is extremely relevant Customs Inspection services Inspection services Customs Customs Agent Harbour master s office Harbour master s office Customs Agent Port Authorit y Stevedore Stevedore Port Authorit y Bank Freight Forward er Ship Agent Shipowner Ship Agent Freight Forwarder Bank Exporter Land Transport Stowage Terminal Ship Stowage Terminal Land Transpor t Importer

5 NEW INFORMATION FLOW The paper/ information flow can be dramatically improved International System Customs Inspection services Inspection services Customs Customs Agent P CS Harbour master s office Harbour master s office PCS Customs Agent Port Authority Stevedore Stevedore Port Authority Bank Freight Forwarder Ship Agent Shipping Company Ship Agent Freight Forwarder Bank Exporter Transport Stowage Terminal Ship Stowage Terminal Transport Importer

6 PCS Definition neutral and open electronic platform enabling intelligent and secure exchange of information between public and private stakeholders in order to improve the competitive position of the sea and air ports communities. optimises, manages and automates port and logistics efficient processes through a single submission of data and connecting transport and logistics chains.

7 PORT COMMUNITY SYSTEM AIR LINES FORWARDERS CARRIERS CUSTOM BROKERS DEPOT PORT AUTHORITY NET APB SHIP MASTER OTHERS HAULAGE INSURANCE PCS System EDI CUSTOMS NET CUSTOMS INSPECTION SERVICES SHIPPERS HANDLING AIRPORT RAILWAYS STEVEDORES BANKS SHIPPING AGENTS AUTHORITY

8 STRATEGIC VISION

9 Administrative + Operational Simplification of administrative burdens is key to efficient trade facilitation, but without being linked to efficiencies in the operational aspects of the movement of goods then no improvements in the supply chain can be made. Most efficiencies in maritime and port processes today, come as a result of the timely exchange of electronic messages on a end to end (machine to machine) basis between all relevant stakeholders.

10 Before and After PCS implementation SEGUB, Benin, West Africa Custom Revenue: Euros 410 million Euros 490 million Dwell time: days less than 8 days TEU (Twenty-foot Equivalent Unit): Rapid information exchange, coupled with accurate performance indicators has reduced dwell time from 5 weeks to less than 8 days as shown below.

11 INDEX 1. WHAT IS A PORT COMMUNITY SYSTEM? 2. PORTIC BARCELONA S.A (PORTIC) 3. CHALLENGES & OPPORTUNITIES

12 Port Community System Operator is an organisation that is either public, private or public/private that operates and maintains a Port Community System and where the Port Community System represents the core of the organisations business. has a board, or some form of steering committee, made up of representatives from different internal and external groups within the Port and Logistics community. has service level agreements with PCS users to manage the electronic exchange of information between different parties on their behalf.

13 PORTIC BARCELONA S.A PORTIC Barcelona S.A was founded in 1999 by Port Authority (APB) and Port associations in Barcelona Port to improve the documentary process that rules in maritime transport and to promote the use of the new IT technologies. PORTIC is a Private Entity with Public capital in its stakeholders.

14 PORT OF BARCELONA: STRATEGY

15 PORT OF BARCELONA: STRATEGY Main logistics hub of the South of Europe and the Mediterranean Strategic city Port Mediterranean Hinterland Interocean routes Cargo flows Expansion of the Port and Logistics areas New road and rail connections to extend to the hinterland Client-oriented: competitiveness/quali ty /productivity/efficiency,

16 CORE SERVICES

17 PORTIC`S SERVICE PORTFOLIO

18 SERVICES EVOLUTION PAST PRESENT & FUTURE Port Authorites Ship Calls Manifest Dangerous Goods Port Operations Gate In Gate Out Transport Order / Transportic Pre Notification Arrival Inspection Loading List ecommerce Booking / Shipping Instruction einvoice ADVANCED GLOBAL APPLICATIONS Virtual Container Yard ecommerce Support. GLOBAL SUPPLY CHAIN SUPPORT Global EDI Partner. Integration International PCS Customers Workflows optimizations SUPPORT BCN PORT STRATEGY Hinterland Support Foreland Support Shippers Railways, Cars, SSS. 2007

19 SERVICES & CUSTOMERS MAP Land Transportati on Maritime Transporta tion Port Authorities Loading List Electronic Billing Information Services Shipping Agencies /Carriers(66) x x x x x x Forwarders (135) x x x x Transportic Haulage (97) x x x x Stevedores (11) x x x x x Depots (9) x x x APB x x x x x

20 SERVICE DESIGN STRATEGY KEY WORKING PRINCIPLES: 1. Linking supply-chain partners end-to-end 2. EDI transactions: guaranteed access and delivery 3. Pro-active use of available data 4. Value-added services

21 1. Linking Supply-chain partners end-to-end (from Barcelona to Singapore) Web Transparency Alarms & Events Shipping line /P.A. Shipping line Vessel arrival Forwarder Haulier Depot Terminal Customs Forwarder Ship. line /Terminal Shipping line/p.a.

22 2. Guaranteed access and delivery: sector-based web applications Example of integrating separate processes vessel operation application Alerts on potencial incidents i.e. cross-check dangerous cargo declaration with gate-in/out notifications Advanced Web Apps Business Activity Oriented Integrating separate processes Data upload tools Traceability & document repository Check cargo manifest with loading/unloading lists

23 3. Pro-active use of available data Example: contrast different sources for data: will APL Hamburg arrive on schedule? - check with vessel tracking option 2 minutes before scheduled arrival time, the vessel is still in Marseille

24 4. Value services Improve all metrics at the same time: cost, speed and quality of service Optimize resource allocation Bundling communication network & pro-active use of data Aligned with Port Strategy

25 4. Value services TRANSPORTIC GESTION DE FLOTAS Example: Transportic system TRASNPORTIC

26 3. Challenges & Opportunities Most of PCS have managed the container business but there are other business or ports activities to improve: Cars Ro Ro RailWay Cruises Consolidation

27 3. Challenges & Opportunities Virtual Container Yard The knowledge of the Transport Orders and the location of available equipments allow optimizing the truck route reducing empty trips. Transport Managment - Virtual Container Yard Optimization of the haulage transportation Optimization of the Container Equipment Gate In Gate Out Appointment System Optimization of Queues Optimization of Terminal Infrastructure Appointment System Paper Less Entry Model and electronic transport orders allow implementing an appointment system smoothly. In two both samples the massive use of transport order and the link with Terminal & Depot is the ground presented by PCS to develop them

28 3. Challenges & Oportunities Interoperability/ Interconnectivity Cassandra Project The information pipeline replaces the different sets of information held in the different types of documents, both commercial data and container tracking data. All partners in the supply chain feed their transaction related data in this pipeline. This data then comes available to other partners in the chain and to related government authorities, where it can be used in valuable risk assessments. Pre Clearance processes can be achieved accepting government procedures at the origin Reduction of administration costs and errors Reduced involvement of Customs (and other authorities) (*)Cassandra Project FP-7 Source

29 3. Challenges & Opportunities Mobilty Big Data Internet of Things Cloud Mobility Optimization of the haulage transportation. Increase visibility and tracebility

30 THANKS