D. Bleed: To release or dissipate residual energy in a machine, equipment, pipe, line, or duct so that all energy is reduced to a zero energy state.

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2 C. Blank or Blind Flange: A solid plate or cap (also called a "line blind" or "pancake") installed in a pipe, line, or duct to ensure its absolute closure and to prevent passage of any material. D. Bleed: To release or dissipate residual energy in a machine, equipment, pipe, line, or duct so that all energy is reduced to a zero energy state. E. Blocking Device: A device that physically restrains, secures, or prevents the failing or moving of machinery, equipment, or parts thereof. F. Capable of being locked out: An energy-isolating device is considered capable of being locked out if it meets any of the following requirements: 1. Designed with a hasp to which a lock can be attached. 2. Designed with any other integral part through which a lock can be affixed, or it has a locking mechanism. 3. Can be locked without dismantling, rebuilding, or replacing the energy isolating device, or permanently altering its energy control capability. G. Contractor: Organization or individual that provides goods or services to OCSD under terms specified in a contract. The term contractor applies to contractors, subcontractors, consultants, service representatives and visitors. H. Hazardous Energy Control Program: A program intended to prevent the unexpected energizing or the release of stored energy in machines or equipment. The program consists of hazardous energy control procedures, an employee training and verification program, and periodic inspections. I. De-energized: To remove, restrain, or secure energy either supplied to or stored in machinery or equipment. J. Energized: Machines and equipment are energized when (1) connected to an energy source, or (2) containing residual or stored energy. K. Energy Isolation Device: A mechanical device that physically prevents the transmission or release of energy, including but not limited to the following: A manually operated electrical circuit breaker; a disconnect switch; a manually operated switch by which the conductors of a circuit can be disconnected from all ungrounded supply conductors, and, in addition, no pole can be operated independently; a line valve; a block; and any similar device used to block or isolate energy. Push buttons, selector switches and other control circuit type devices are not energy isolating devices. L. Energy Source: Any source of electrical, mechanical, hydraulic, pneumatic, chemical, thermal energy, gravity, and radiation energy. M. Group Lock Box: A box capable of being locked in order to secure keys being used for Group lockout. It is secured with an individual lock by each authorized employee assigned to the job task. Control Number ADM-SOP-605 Page 2 of 35 Revised 1/6/15

3 N. Isolate: To make safe by removing and releasing all energy sources that could harm an individual. O. Lock/Tag/Verify (LTV): A procedure used by authorized employees to safely control hazardous energy during servicing or maintenance of machines or equipment. P. Lock: A device used to ensure the continuity of energy isolation. The lock must be a keyed lock designed for LTV application. Q. Lockout: To place a lockout device on an energy-isolating device in accordance with an established LTV procedure, ensuring that the energy-isolating device and the equipment being controlled cannot be operated until the lockout device is removed. R. Lockout Device: Any device that uses positive means such as a keyed lock to hold an energy-isolating device in a safe position, thereby preventing the energizing of machinery or equipment. When properly installed, a blank flange or bolted slip blind is considered equivalent to a lockout device. S. Out of Service: Equipment that is withdrawn from service so maintenance or servicing activities can be performed. T. Primary Authorized Employee (PAE): A designated authorized employee whose primary responsibility will be to coordinate the assigned work force, exercises overall hazardous energy control responsibility, provide the LTV procedure, and ensure the continuity of protection when performing a Group LTV. U. Service and Maintenance: Activities including, but is not limited to, erecting, installing, constructing, repairing, adjusting, inspecting, unjamming, setting up, trouble-shooting, testing, cleaning, dismantling, servicing, isolating, maintaining machines, equipment or processes. V. Systems: A combination of structures and associated electrical and mechanical components such as dry and wet wells that are connected together by integrated piping systems designed to convey or transport wastewater and other products via gravity or pumps from one process area to another. W. Tagout: To place a Do Not Operate tagout device on an energy-isolating device in accordance with an established procedure to indicate that the energy-isolating device and the equipment being controlled may not be operated until the tagout device is removed. Tag-out alone can only be used if there are no provisions provided for application of a lockout device. X. Tagout Device: A District Do Not Operate tag specifically designed for use in energy isolation. The tag indicates that the machine or equipment to which it is attached is not to be operated until the tagout device is removed in accordance with the LTV Control procedure. Y. Verification Steps: Procedures involving verifying effective isolation and deenergization of an energy source. The means of verification will depend on the energy source. Control Number ADM-SOP-605 Page 3 of 35 Revised 1/6/15

4 V. Policy Statement A. INDIVIDUAL LTV REQUIREMENTS 1. General Requirements a. Requirements for individual LTV that are mandated by law are presented in this section. For Group LTV, refer to Section B, and for OCSD-specific requirements, refer to Section C. 2. Authorized Employees Shall: a. Apply LTV devices to energy-isolating equipment to ensure protection against accidental restart or energization while engaged in service and maintenance. b. Have a working knowledge of equipment and/or systems to which they are assigned work on. c. Place their locks and tags on equipment with a PAE who is knowledgeable of the energy source(s), if authorized employees are not familiar with specific equipment or systems. d. Be current in their LTV training requirement, as verified by Risk Management. e. Maintain locks in good working condition, and be responsible for maintaining control over the key(s) to locks issued. f. Not give their personal LTV lock key to anyone, except to surrender their lock key when no longer required to perform LTV. g. Complete forms for developing and verifying LTV procedures located in Attachments section of this document, when applicable. h. Report incident, near misses, or hazards resulting from activities related to control of hazardous energy. i. Identify deficiencies or other known sources or energy that need to be isolated and note them on the Specific LTV procedure. 3. LTV Procedures a. A machine, equipment, or structure specific LTV procedure shall be developed and completed by the PAE who will be performing service and maintenance on the machine, equipment, or structure to be serviced. b. The PAE shall make available the LTV procedure to any additional authorized employees or contractors performing service and maintenance. c. Shut downs or isolations that will affect the waste water process be properly identified and coordinated with Operations before being de-energized. d. For shut down or isolation were a new LTV procedure is developed, a second authorized employee must verify the LTV procedure. e. Each authorized employee who will be working with an energy source shall affix their own personal LTV lock before they start any servicing or maintenance activities. Control Number ADM-SOP-605 Page 4 of 35 Revised 1/6/15

5 f. Each authorized employee is required to verify the proper isolation of energy and apply their own LTV lock before they start working on the equipment, process, or device. g. Each authorized employee shall remove their personal LTV lock at the time they are done working on the equipment. h. No personal LTV lock shall remain on equipment unless the authorized employee is actively working on the equipment that day. i. At the start of maintenance activities after an Out of Service lock has been applied to maintain LTV continuity the authorized employee is required to verify the LTV is still effective. Detailed information necessary to safely deenergize, verify and return to service each machine or piece of equipment is identified in the procedures maintained in the Computer Maintenance Management System (CMMS) or electronically, including the preparation for shutdown and required notifications. j. Forms that assist in the developing and verifying LTV procedures are in the Attachments section of this document. These forms should be referenced when any questions arise related to any part of the LTV procedure. k. De-energizing and isolation of equipment or machinery for the purpose of performing service and maintenance shall be prohibited without an equipment, machine or systems specific LTV procedure. l. If a Group LTV is being performed refer to Group LTV Requirements in Section V.B. of this document. m. The following bullet items is the minimum amount of information required on LTV procedures: 1) PAE s name 2) Date 3) Notifications Required before Isolation and after restoration 4) Work Order Number or Construction Project Number. 5) Available resources. 6) The location of and the specific equipment to be de-energized and serviced. 7) Each type of hazardous energy associated with the equipment, machine, or structure that requires isolation. 8) Location and descriptive identification of each isolation point and electrical breaker that need to be locked and tagged out. 9) Number of locks and lockout devices needed to secure all identified isolation devices. Control Number ADM-SOP-605 Page 5 of 35 Revised 1/6/15

6 10) Steps to properly de-energize and isolate all identified sources of hazardous energy associated with the machine, equipment or system being repaired or serviced. 11) Steps to secure each isolation device with LTV. 12) Steps to verify that each hazardous energy source has been deenergized controlled or eliminated. 13) Steps to properly remove LTV locks from isolated equipment and reenergize equipment or machinery without jeopardizing the safety of both the authorized employees involved in the service and/or maintenance work or affected employees in the area. 14) Any in-field changes to LTV procedure due to inaccuracies shall be documented onto the CMMS specific LOTO Procedures for that specific piece of equipment. 15) Any revisions must be documented on the procedure. Procedure changes shall be forwarded to the Supervisor(s) of the PAE. 16) The PAE s Supervisor is responsible for ensuring any revised LTV procedure is submitted to the Maintenance Management Group for updating. 17) Machines or equipment that has only one source of hazardous energy is exempt from requiring a written LTV procedure but must be isolated and locked and tagged by the person servicing and maintaining the equipment. n. The developer of a LTV procedure must understand the difference between, isolation devices, and devices used to verify that hazardous energy has been controlled or eliminated. o. During LTV, electric powered stop/start and jog switches shall remain in their normal mode of operation and unlocked. The purpose of this practice is to make sure that stop/start switches are accessible as a means of the verification step that electrical power to the machine or equipment has been properly de-energized and locked out. 4. Acquiring LTV Devices a. Personal, group, and Out of Service locks shall be issued by the Risk Management Division. b. Only authorized employees including trainees or interns who have completed LTV training will be issued locks. c. Requests for additional locks shall be made to the Risk Management Division. Tag-out devices are Warehouse stocked and issued items. 5. OCSD-Approved Locks and Keys a. The following locks shall be used by OCSD authorized employees: 1) Personal American Lock, Series A1100 (Red). Control Number ADM-SOP-605 Page 6 of 35 Revised 1/6/15

7 2) Out of Service - American Lock, Series A1100 (Gold). b. Group locks (American Lock, Series A Black ) and a single key will be issued to OCSD authorized supervisors, upon request. c. Use of legacy LTV locks, or any other unapproved locks by OCSD authorized employees is prohibited. d. LTV locks shall be used for the control of hazardous energy only. e. Risk Management shall be responsible for tracking and issuing locks. f. Supervisors of employees, who are no longer required to participate in the LTV program, shall return to Risk Management any intact LTV locks and keys. 6. Energy Isolation Device a. Machines, equipment, and processes shall be designed, supplied, and installed with energy isolating devices. b. The energy isolating device must be capable of accepting a LTV device. c. Energy isolating devices must be labeled or marked to indicate their functions, such as Main Breaker (480V) Pump 3, unless they are located and arranged so their purpose is evident. 7. Tagout Devices a. The following requirements apply tagout devices: 1) OCSD Warehouse issued tagout devices shall be standardized to meet regulatory requirements and contain the following criteria. a) Color b) Shape c) Size d) Print and format (applies to tagout devices) 2) Shall warn against hazardous conditions and shall include a legend Do Not Operate. 3) Shall only be used for controlling energy on isolation devices that cannot be secured by a lock. 4) Shall be used in conjunction with LTV locks to both identify the owner of the lock and the date the lock was applied. 5) Shall be capable of withstanding the environment to which they are exposed for the maximum period of time that exposure is expected. b. Tagout device(s) when properly filled out shall include the following: a) Authorized employee's first initial and last name. Control Number ADM-SOP-605 Page 7 of 35 Revised 1/6/15

8 b) Authorized employee's division number. c) Date d) The tagout device that is affixed to the main circuit breaker or a group LTV box shall have a description of work to be performed. c. The tagout device shall be attached to a lock through the grommet hole in the tagout device or with a non-reusable, self-locking, and non-releasable nylon cable-tie capable of withstanding a minimum unlocking strength of 50 pounds. 8. Lockout Devices 9. Blockout Devices. 1) The following requirements apply to lockout devices: a) OCSD Warehouse issued lockout devices shall be standardized to meet regulatory requirements. b) Lockout devices shall be used for securing isolation devices that control hazardous energy and shall not be used for other purposes. c) Lockout devices shall be substantial enough to prevent removal without the use of excessive force or unusual techniques, such as with the use of bolt cutters or other metal cutting tools. d) Lockout devices shall not be altered or modified in any way. e) Damaged, manipulated, modified or altered lockout points shall be rendered un-usable, taken out of service, and disposed. f) Request for specialized non -Warehouse stocked lockout devices shall be forwarded to the Risk Management Division. g) The Risk Management Division will work with affected divisions to standardize devices to be used for LTV isolation. a. The following requirements apply to blockout devices: 1) Blockout devices can be used as an energy isolation device that physically prevents the flow or movement of energy by physically blocking its path of movement. 2) All devices will be provided and installed by OCSD, unless shown in the plans or described in the project specifications to be installed by the contractor. 3) Blockout devices (boards, beams, blocks, etc.) shall be placed under raised lifts, affixed to rails or tracks or any equipment that might inadvertently move, slide, fall or roll. Control Number ADM-SOP-605 Page 8 of 35 Revised 1/6/15

9 4) Blockout devices (blind flanges) shall be affixed to the open ends of pipe lines that are physically disconnected from chemical storage and mixing tanks, liquid and gaseous oxygen storage vessels delivery lines, suction and discharge lines connected to pump and flanged air and gas lines. 5) Blockout devices shall be capable of withstanding the environment, and the load, to which they are exposed for the maximum period of time that exposure is expected. 6) Tagout devices shall be affixed to blocking devices that are used for LTV with the purpose being to both warn affected employees not to remove the blockout device and to identify the authorized employee who applied the blocking devices. 7) Blockout devices shall be substantial enough to prevent removal without the use of excessive force or unusual techniques, such as with the use of bolt cutters or other metal cutting tools. 8) Blockout devices that can accommodate a lock shall be locked out by the authorized employee who applied the blocking device. 9) Tagout devices shall be affixed to the lock through the grommet or by using a 50 pound test tie cable. 10) Examples of blockout devices. a) Wood and metal blocks b) Jacks c) Metal pins d) Chocks e) Blind or Blank flanges 10. Lockable Energy-Isolating Equipment a. If the energy-isolating equipment is lockable, the authorized employee shall use OCSD-approved locks, lockout devices and tags to secure the machine or equipment in a "safe" or "off" position while involved in servicing or maintenance functions. b. All employees servicing machines and equipment shall lock the isolation devices in a "safe" position and shall not rely on or perform work under another authorized employee's locks. c. Each authorized employee shall verify that all hazardous energy has been eliminated or controlled before working on equipment. d. Start/Stop or job switches are not energy isolating devices and shall not be locked out. Note: These devices are control circuits and are to be used to verify the energy has been properly isolated. Control Number ADM-SOP-605 Page 9 of 35 Revised 1/6/15

10 11. Non-Lockable (Tag Only) Energy-Isolating Equipment a. If the energy-isolating equipment is not lockable, the authorized employee(s) shall fasten an OCSD-approved tagout device at the same point a lock would have been applied or as close as safely possible to that point. b. The authorized employee(s) shall then implement any available additional safety measure such as removing or isolating circuit switches; blocking controlling switches blinding, blocking, or bleeding piping; or removing valve handles. c. All employees servicing machines and equipment shall tag the equipment in a "safe" position and shall not work under another authorized employee's tagout devices. d. Each authorized employee shall verify that all hazardous energy has been eliminated or controlled and the LTV procedure documents this circumstance before working on the equipment. 12. Equipment with Corded Plugs a. Lockout devices are not required for work on cord and plug connected electric equipment for which exposure to the hazards of unexpected energizing or startup of the equipment is controlled by unplugging of the equipment from the energy source and by the plug being under the exclusive control of the employee performing the servicing or maintenance. b. Tagout devices are required to be used on cords with plugs during service and maintenance. c. Each authorized employee shall ensure that plug-type equipment cannot be inadvertently plugged into an electrical source during service and maintenance. d. Lockout devices for plugs are available from the Warehouse. 13. LTV Device Removal a. Before any LTV device is removed from energy isolating devices, all affected employees shall be notified and the work area shall be inspected to ensure tools, and equipment have been moved to a safe location and all safety devices and guards have been properly re-installed. b. The authorized employee who applied the LTV device(s) shall be the only person to remove their LTV device(s) from energy-isolating equipment. c. When the employee is not available to remove their LTV device(s), the following procedure shall be followed if the LTV devices must be removed: 1) The employee's Supervisor shall make all reasonable efforts to contact the employee and determine whether the employee is on site. 2) If the employee is not onsite they shall be given an opportunity to return to remove their lock, unless there is an emergency or potential spill that would require the lock to be removed to prevent the emergency/spill. Control Number ADM-SOP-605 Page 10 of 35 Revised 1/6/15

11 14. Emergency Situation 3) After verification by the employee's supervisor that the authorized employee who applied the LTV device(s) is not available, the employee's supervisor may remove the LTV device(s) after verifying it is safe to remove the lock. 4) Power Plant Operator 2, Lead Plant Operators, Lead Mechanics and Lead Electricians will be allowed to remove locks and LTV devices applied by authorized employees from their same Division and complete the Lockout/Tagout Device Removal Notification form only if they have been authorized by their Supervisor or Manager in their Supervisor s absence. 5) The authorized employee's Supervisor shall complete a Lockout/Tagout Device Removal Notification form (Attachment A) and ensure that the authorized employee is notified that their LTV device(s) were removed before the employee resumes field work. 6) The authorized employee's Supervisor shall return to the authorized employee their locks regardless of condition. a. In the event of an emergency situation during off shift hours where LTV devices have to be removed to avoid injury, death, environmental impact, or property damage, the Senior Plant Operator (SPO) or the Operations Duty Supervisor (OSD), being the only Supervisor on site shall have the authority to remove LTV devices applied by an authorized employee from a different division. The SPO or ODS must verify with the employee s Supervisor that it is safe to return the machine or equipment back to service. b. The SPO or ODS shall try to contact the owner(s) of the lock(s) to give the individual(s) an opportunity to come in and remove their lock(s). c. The SPO or ODS shall complete the following steps after the LTV devices have been removed. 1) Document in the Operations daily log the location and time the locks and any tagout devices were removed and the reason for the removal of locks and any tagout devices. 2) The authorized employee whose locks and tagout devices were removed shall be notified before the start of their regular work shift. The time of notification shall be documented in the daily log. 3) Complete the Lockout/Tagout Device Removal Notification form found on the Risk Management web page and ensure that the authorized employee is notified that their LTV device(s) was removed before the employee resumes field work. Submit the completed removal form to Risk Management. 4) Return to the authorized employee their locks regardless of condition. 15. Machine/Equipment Testing Control Number ADM-SOP-605 Page 11 of 35 Revised 1/6/15

12 a. In situations where testing and/or repositioning of machinery or equipment is required to accomplish servicing or maintenance objectives, authorized and affected employees shall follow all procedures set forth in this document as well as the written specific LOTO procedure for removal and application of all LTV devices as well as Safety-SOP-120 Machine Guarding. 16. Modified and New Equipment a. Whenever replacement, major repair, renovation, or modification of a machine or equipment is performed, and whenever new machines or equipment is installed, energy isolating devices for such machines or equipment shall be designed to accept a lockout device. B. GROUP LTV REQUIREMENTS 1. General Requirements a. In a group LTV situation, it will be the responsibility of the PAE(s) to protect both OCSD and contractor authorized employees working under the protection of applied group LTV devices secured by (black) group locks. The benefits of group LTV are as follows: 1) Reduces the number of locks and tags applied by authorized personnel. 2) Reduces the amount of time required to apply and remove locks and tags. 3) Complies with both Cal OSHA Title 8 and Title 23 State Water Resource Control Board requirements for hazardous energy control. 4) Provides safe working conditions for all authorized employees by developing methods to be used that will maintain both the integrity and security of the Group lock and tag. 2. Implementation of Group LTV a. Group LTV will be implemented in any of the following situations: 1) Three or more authorized personnel are involved in the servicing and maintenance of equipment. 2) The preparation of the machine, equipment or system for servicing or maintenance work requires more than six locks for isolations. 3) Three or more contractor personnel that are involved in the construction, maintenance, or retrofitting of equipment. 4) When OCSD maintenance staff will isolates equipment, machines, or processes for construction or contractor support. 5) When OCSD collections staff isolates equipment, machines, or processes for contractors at pump stations. Control Number ADM-SOP-605 Page 12 of 35 Revised 1/6/15

13 3. Application of Group LTV a. To ensure the integrity of the Group LTV, the OCSD PAE must complete the following duties: 1) Identify themselves as the PAE who has responsibility for the servicing or maintenance over the area, machines, and equipment that is to be de-energized and isolated. 2) Secure the dedicated LTV procedure for the machine, equipment or system that is to be to be de-energized and isolated for repair or service. 3) Provide the devices and Group locks necessary to perform the group LTV. 4) Notify all affected employees where LTV is being performed. 5) Perform all required isolations as per the LTV procedures and secure those isolations with group LTV locks and lockout devices. 6) Perform a verification check to ensure that all identified hazardous energy associated with the machine equipment or system that is scheduled to be repaired or serviced has been de-energized and secured with group LTV devices. 7) Place the group lock(s) key(s) inside the group lock box and secures the lock box by affixing either an Out of Service lock and tag or their personal red lock and tag to the outside on the group lock box. 8) All authorized employees assigned to perform the maintenance or construction work shall demonstrate their acceptance of the LTV procedure by reviewing it, performing a verification check and then securing the keys to the group locks by placing their personal or out of service lock on the group lock box. 9) A copy of LTV procedure shall be affixed to the group lock box. 10) Authorized employees who arrive later to the work site will not be allowed to participate in the maintenance or servicing tasks until the PAE has reviewed the LTV procedure, conducted proper verified steps with them, and affixed their personal lock on the group lock box. 4. Removal of Group LTV a. PAE maintains the integrity of the group LTV by doing the following: 1) Removing group LTV devices only after all authorized employees tasked with the maintenance work have removed their personal LTV locks from the group lock box. Control Number ADM-SOP-605 Page 13 of 35 Revised 1/6/15

14 2) Verifying that the maintenance work has been completed, all authorized employees preforming the maintenance are present and accounted for. 3) Verifying that all LTV locks and devices have been removed and isolation devices have been placed back in the normal operational mode. 4) Notifying all affected employees and contractors in the immediate area that the machine or equipment is ready to go back into service. 5) Notifying the Operations Shift Supervisors that the equipment is ready for operation. 6) Verifying that all authorized personnel are accounted for before starting the machine or equipment. 7) Recording any discrepancies in the LTV procedures as well as both the application and removal of group locks and tags. Make sure that those changes are incorporated into the existing LTV procedure. b. The PAE does not have the authority to remove personal locks left on the group lock box, only a Supervisor from the same Division or an on-duty shift Operations Supervisor is authorized. 5. Application Group LTV for Contractors a. On construction jobs the OCSD PAE shall notify the OCSD Construction Management on site inspector(s) prior to the job start that group LTV is ready to commence. b. The OCSD inspector(s) shall be responsible for notifying the general contractor s designated PAE that group LTV is being initiated. General contractor s designated PAE shall notify all the contractor s affected and authorized employees in the general area where the group LTV is being performed. c. The OCSD PAE shall complete both the isolations, application of group LTV and verification steps in the presence of both the OCSD Construction Management on site inspector(s) and the general contractors designated PAE. d. General contractor s designated PAE will not be required to place locks on isolation devices identified in the LTV procedure unless their Hazardous Energy Control Program requires it as long as they affix a lock to the group lock box. e. The general contractor s designated PAE shall affix a personal lock and tag to the outside of the group lock box. If the project last more than one shift a contractor Out of Service lock shall be applied to the group lock box. Both the OCSD PAE and OCSD inspector(s) must affix Out of Service LTV devices on the group lock box. If the contractor s PAE will be exposed to stored energy while doing work then a personal lock and tag must be applied as well. Control Number ADM-SOP-605 Page 14 of 35 Revised 1/6/15

15 f. A copy of LTV procedure shall be affixed to the group lock box in a weather resistant container. g. Upon request, copies of the LTV Procedure shall be forwarded to both the general contractor s designated PAE and OCSD Construction Management on site inspector(s). h. It will be the responsibility of OCSD inspector to provide OCSD approved tagout devices and tie wraps to the general contractor prior to the job start. i. The general contractor s designated PAE shall deliver OCSD supplied tagout devices to both their employees as well as their sub-contractor employees assigned to conduct maintenance work and affix personal locks to the group lock box. OSCD supplied tagout devices shall be the only tagout device used by contractors when preforming maintenance and or servicing work on OCSD owned machines, equipment or systems. j. It will be the responsibility of the general contractor and subcontractors to supply all their properly trained, authorized employees with singularly identifiable personal keyed locks designated for LTV purposes. Contractors cannot apply a single LTV lock for the crew so more than one employee can work under the lock. Each contractor employee must affix their own personal LTV lock. 6. Application of Group LTV by Contractors a. The general contractors designated PAE (usually a job site Foreman) shall comply with the following sequence of duties/responsibilities to ensure the integrity of the group LTV involving construction repair work on existing systems, machines or equipment owned and operated by OCSD; b. The purpose of implementing these duties is to insure that that both general contractor and or subcontractor authorized employees are protected from all sources of hazardous energy identified in the OCSD generated LTV procedure. Sequence of duties as follows: 1) Forwards request for shutdown of machines, equipment and systems to Construction Management job site inspector. 2) Once the group LTV procedure has been completed by the OCSD PAE. The general contractor s PAE shall secure a copy of the OCSD LTV procedure before walking through procedures lockout and verification steps with both the OCSD PAE and Construction Management job site inspector. 3) Verify with the OCSD PAE and Construction Management job site inspector that all identified hazardous energy associated with the machine equipment or system that is scheduled to be repaired or serviced has been de-energized and secured with OCSD group LTV devices. 4) Verify that the key(s) to the OCSD group locks has been placed inside the group lock box and that the group lock box has been secured by personal locks applied by both the OCSD PAE and Control Number ADM-SOP-605 Page 15 of 35 Revised 1/6/15

16 Construction Management job site inspector before affixing a personal lock to the outside on the group lock box. 5) Optional Satellite Group Lock Box. Once the general contractor s PAE has placed an Out of Service (Job) lock on the group lock box, the key to the personal lock applied may be placed inside a satellite group lock box and secured by an Out of Service (Job) lock applied by the general contractor s PAE. 6) The primary group lock box shall be placed and secured in a fixed location determined by the OCSD PAE. 7) Satellite group lock box shall remain under the control of the general contractor s PAE for the duration of the construction work. Prior to the start of construction work, the requirements noted in section 6) b.3) of this program must be completed by the general contractor s PAE: a) Walks both general contractor authorized employees and authorized sub-contractor employees through the LTV application and verification steps before instructing them where to affix their personal locks to the satellite group lock box. b) No general contractor or sub-contractor authorized employee will be allowed to perform maintenance or, repair work on machinery, equipment or systems that have been de-energized and secured with group LTV until they have affixed a personal lock to the satellite group lock box. 7. Removal of Group LTV by Contractors a. The general contractors designated PAE shall comply with the following sequence of duties/responsibilities noted below: 1) Assures that both general and sub-contractor authorized employees remove their personal locks from the satellite group lockbox at the end of each day and before leaving the job site. b. The general contractors designated PAE Out of Service lock shall remain on both the group and satellite group lock boxes during the duration of the job and shall be removed under the following circumstances: 1) If reassigned to another job and only after being relieved by the new assigned general contractors designated PAE. a) The newly assigned general contractors designated PAE shall notify the OCSD inspector(s) of the change of job assignment. b) The newly assigned general contractors designated PAE shall not take possession of the satellite group box until they have affixed a personal lock to both the group and satellite group lock boxes, this step must be completed before the personal locks belonging to the former general contractors designated PAE are removed. Control Number ADM-SOP-605 Page 16 of 35 Revised 1/6/15

17 2) At the completion of the project and only after notifying the OCSD Construction Management on site inspector(s) that the job is complete and verifying that all authorized general contractor and sub-contractor employees have removed their personal locks from the group lock box. 8. Application of Group LTV Affecting Electrical Power a. If the electrical power outage will or has the potential to affect plant or pump station operation the following must be completed: 1) Notify Operations and Maintenance Supervisory staff. 2) Notify Administrative, Laboratory, and Information Technology Supervisors if the electrical power outage will affect their ability to perform their work. 3) Notify Plant Facilities Supervisors if the electrical power outage will affect their ability to perform their work or the work of contracted employees. 4) If the electrical power outage will or has the potential to affect ongoing construction work, notify Construction Management Supervisory staff. 5) Apply District-approved multi-lock hasps, group locks, and tagout devices to electrical breakers identified in the LTV procedure. 6) In the presence of the authorized employees tasked with the maintenance work, verify that electrical breakers used to control locked out hazardous energy have been locked out in the OPEN position. 9. Removal of Group LTV Affecting Electrical Power a. Coordinate the removal of LTV and safety devices with the authorized employees from different crafts who have completed the maintenance or service work. a) Verify that all lock, and LTV devices have been removed and isolation devices have been placed back in the normal operational mode. b) Maintain the integrity of the group LTV by removing group locks and tagout devices only after the authorized employees tasked with the maintenance work have removed their personal locks from the group lock box. c) Notify all affected employees in the immediate area that the equipment is ready to go back into service. d) Ensure that electrical power remains de-energized until all authorized employees are accounted for and have been removed from the area. Control Number ADM-SOP-605 Page 17 of 35 Revised 1/6/15

18 e) Notify appropriate Supervisors that the electrical power to the affected facilities has been restored. f) Record any discrepancies in the LTV procedures as well as both the application and removal of group locks and tags. Make sure that those changes are incorporated into the existing LTV procedure. 10. Application of Group LTV for Shift Change/Overtime a. All authorized employees assigned to work on a multi-shift LTV project/equipment must assemble at the location where the maintenance work is taking place before the exchange of personal LTV devices from the Group lock box can take place. The authorized employees who are leaving the job site shall complete the following: 1) Either affix an Out of Service lock and tag to maintain the LTV isolation integrity or manually walk through the isolation with the oncoming PAE. 2) If there is a hand off between oncoming and outgoing PAEs they must do the following: a) Inspect the work area to ensure that all tools and nonessential items have been removed from the work site. b) Ensure that all authorized employees who are leaving the work site are accounted for. c) All oncoming shift authorized employees shall initially review the LTV procedure and verify that all the isolation devices are in the proper positions and secured by group LTV devices. Each time an authorized employee affix their lock they should verify that the equipment is still isolated. d) Once the verification is completed all oncoming shift authorized employees shall apply their personal locks to the Group lock box and resume the maintenance work. e) All affected employees in the job site area shall be notified that the maintenance work is in progress. 11. Removal of Group LTV for Shift Change/Overtime a. Authorized employees who will be leaving the job site at the end of their shift shall remove their personal locks from the Group lock box. The LTV isolation procedure shall be affixed to the Group lock box to allow the oncoming authorized employees an opportunity to review and verify the procedure. b. To maintain the integrity of the Group LTV the removal and application of personal locks by authorized employees who are leaving the work site and overtime authorized employees shall occur at the same time unless an Out of Service lock and tag are used. Control Number ADM-SOP-605 Page 18 of 35 Revised 1/6/15

19 c. Group locks, LTV devices shall be removed by the PAE who applied them. However if the PAE is not available (not on site) when the machine or equipment is ready to be put back into service, the PAE Supervisor s or a Supervisor from the same Division will be allowed to remove Group locks as well as LTV devices applied by the PAE as long as they comply with the requirements noted in the Group LTV removal steps in section 5) d) of this program. d. Prior to any equipment or machinery being returned to service all affected employees in the immediate area shall be notified of the pending start up. 12. Electrical Equipment Over 480 Volts a. The requesting party shall submit an Electrical Power Outage Request form to the Electrical Division 860 one week prior to the planned shutdown. b. The Electrical Division Supervisor has the authority to approve or deny this request. c. The requesting party must wait for the Electrical Division 860 to de-energize electrical power over 480 volts. d. Only OCSD Electricians who are certified in maintaining high voltage equipment are qualified to act as authorized personnel during the deenergizing and energizing of electrical power in excess of 480 volts. e. The Primary Authorized Electrician shall be the first to apply LTV devices and the last to remove them. f. Under no circumstances shall unqualified District personnel be allowed to open or close electrical breakers in excess of 480 volts. C. OCSD-SPECIFIC REQUIREMENTS 1. Coordinating and Scheduling of LTV Work Activities a. Coordinating and scheduling of LTV work activities among the Maintenance, Operations, and Construction Management divisions shall take place. b. Electrical Work Central Generation 1) Authorized Power Plant Operators from Division 860 may perform LTV operations to de-energize and re-energize circuits directly related to Central Generation operations up to and including 12 kv. The following are procedural steps for performing hazardous energy control on switch and electrical powered equipment and machinery located in the both the Cen-Gen and Co-gen facilities a) Low voltage electrical isolations (1) All electrical Isolations preformed in the Cen-Gen facilities must be coordinated through the on duty Power Plant Operator. (2) The on duty Power Plant Operator must also be informed by the authorized employee performing maintenance work on auxiliary equipment prior to taking it out of service and or putting it back into service. Control Number ADM-SOP-605 Page 19 of 35 Revised 1/6/15

20 D. TRAINING AND COMMUNICATION 1. Purpose a. Training is required for all authorized and affected employees and must be provided by their own employer. 2. Authorized Employee Training a. Employees must attend the training provided by their employer. b. Annual retraining will be required for those employees whose job duties require them to continue to perform as an authorized employee. c. Annual retraining will require authorized employees to take a Control of Hazardous Energy competency test. A passing score of 80% must be achieved in order to retain authorized status. Employees who fail the test will be classified as non-authorized and will be required to attend the Control of Hazardous Energy training course in order to be reinstated as authorized. 1) Additional refresher course will be provided when either the Risk Management Division has made compliance required changes to the program or deficiencies with the program have been observed. d. Refresher training will be conducted annually by the Risk Management Division on topics related to Control of Hazardous Energy where either the Risk Management Division or the OCSD Safety Committee has observed deficiencies or problems with the Control of Hazardous Energy (LTV program). e. Initial training will include the following topics 1) Recognition of hazardous energy sources 2) The type and magnitude of energy at the OCSD 3) Methods for isolation and control of the energy 4) LTV procedures 5) The difference between lockout and Tagout 6) Limitations of tags as energy control devices 7) The requirements of this policy 8) The requirements of Title 8, Section 3314, Cleaning, Repairing, Servicing and Adjusting Prime Movers, Machinery and Equipment 3. Non-Authorized or Affected Employees Training a. The non-authorized or affected employees (all other employees) will be provided online training. The topics will include the purpose, function, and restrictions of the Control of Hazardous Energy Program. b. Affected employees will be trained on their responsibilities under the program. The employees will be able to recognize an energy-isolating device Control Number ADM-SOP-605 Page 20 of 35 Revised 1/6/15

21 and the importance of not attempting to start up or use equipment that has been locked or tagged out. 4. Records of Training a. The Control of Hazardous Energy Program Instructor Guide, Student Handouts, and the Safety Meeting Facilitator's Guide are available in the Risk Management Division office at Plant 1. Authorized employee training records include employee name, instructor name, training date, and test score. The records for affected employees include the employee's name, safety meeting date, and instructor. Employee training records are maintained in the computerized training management system. E. PERIODIC AUDIT OF AUTHORIZED EMPLOYEES 1. Audit Requirements a. A minimum 20% of OCSD authorized employees per division shall be audited annually by another selected authorized employee who does not necessarily have to be from the same Division. b. The purpose of the audits is to insure the following: 1) Ensure that authorized employees are implementing LTV procedures properly and are familiar with their responsibilities under those procedures. 2) Ensure that authorized employees have access to and are equipped with the necessary correct locks, LTV devices required to perform correct LTV. 3) Ensure that any deviations observed in the application of LTV and or LTV procedures are corrected immediately. c. The audits will be documented and sent to the Risk Management office at Plant 1 within 1 month of completion. The records will be maintained by the Risk Management Division for a period of three years. The Control of Hazardous Energy Periodic Inspection form will be used to document this activity (see the Attachments section for this form). F. CONTRACTORS AND OUTSIDE SERVICE REPRESENTATIVES 1. Duty to Inform a. This program requires that contractors and outside service representatives be informed of the LTV procedures implemented at OCSD facilities and job sites. Contractors and service representatives must provide the OCSD copies of their Control of Hazardous Energy Programs and procedures. The contractor s procedures must be as effective as the OCSD procedures or the contractor must follow OCSD Control of Hazardous Energy policy as determined by the Risk Management Division. b. After the OCSD and the outside employer inform each other of their respective LTV procedures, each employer shall ensure that their employees Control Number ADM-SOP-605 Page 21 of 35 Revised 1/6/15

22 understand and comply with all restrictions and/or prohibitions set forth in the OCSD Control of Hazardous Energy Program SAFETY-SOP Release of Equipment and Processes a. The OCSD shall not release any piece of equipment or process to any contractor that is energized. 1) Exception 1: Equipment that is cord and plug may be unplugged by the contractor provided that this is the only source of hazardous energy and the contractor s authorized employee is made aware that the equipment is energized. 2) Exception 2: Equipment that will be tested by the contractor as part of the routine servicing of the equipment may be energized provided that the contractor s authorized employee is made aware that the equipment is energized and uses the proper PPE. b. Each piece of equipment that is to be de-energized and released to a contractor for repair, servicing, maintenance, or construction shall have a written LTV procedure that includes the steps to follow to ensure that equipment will be de-energized and to verify that hazardous energy has been released. The procedure shall be developed by Operations and Maintenance. c. If specific situations warrant, Engineering, Construction Management, and the contractor shall all have input into development of the LTV procedure. d. Isolating and de-energizing of equipment may begin prior to the contractor s arrival on site. The general contractor PAE, in the presence of an OCSD PAE and inspection staff shall verify that all hazardous energy has been deenergized, controlled or eliminated from the machine, equipment or system before the contractor starts work. It will be the responsibility of the general contractor PAE to inform each subcontractor of the LTV procedures implemented and verification steps used to eliminate or control all identified hazardous energy before starting work. 3. Required Hazardous Energy Control Equipment a. The contractor shall provide contractor-identifiable keyed locks and blocking devices to all authorized personnel. b. The OCSD will issue tagout devices to the contractor 4. Duties of Contractor s Personnel a. Authorized personnel shall 1) Coordinate all LTV activities with the Construction Management site inspector, who will in turn coordinate the application of contractor locks and LTV devices with Operations and Maintenance staff. 2) Have a key lock for each hazardous energy control/isolation point. 3) The authorized employee s employer shall supply key locks for each authorized employee. Control Number ADM-SOP-605 Page 22 of 35 Revised 1/6/15

23 4) Use Only OCSD approved and furnished tagout devices. 5) Not manipulate isolation devices on process equipment. b. Apply locks and tags only under the direction of an OCSD PAE. The contractor s employees must remove their personal locks when they are done with the job or by the end of each day. c. Apply lock to isolation devices that are lockable. d. Under applied Group LTV both general and subcontractor s authorized personnel shall abide by Group LTV procedures as required by this policy. 5. Removal of Lockout and Tagout Devices a. The Contractor s Authorized employee(s) shall: 1) Remove only locks and LTV devices applied by them. 2) Shall not re-energize any equipment unless in the presence of the Construction Management Site Inspector. 3) Provide an emergency callout person who has the authority to remove locks and tagout devices applied by coworkers. b. The Construction Management Site Inspector is responsible for notifying the OCSD PAE when the contractor s work is complete and all of the contractor s locks and tags have been removed. 6. OCSD OVERSIGHT a. The OCSD division responsible for having a contract issued to a contractor shall ensure that the contractor is following District LTV procedures and using appropriate District Contractor Tags, which are available from the Warehouse. b. OCSD personnel shall be the first persons to place a lock and tag before the contractor starts work and the last to remove the lock and tag when the contractor completes work. c. Under no circumstance shall a contractor lock and tag be on equipment without being accompanied by either a District Out of Service lock and tag or a personal LTV lock, unless it is a newly constructed piece of equipment still under the contractor s control. 7. OUT OF SERVICE PROCEDURES a. Out of Service locks and tags shall be used when equipment needs to be isolated for the following reasons: 1) Unsafe equipment or machinery that would be damaged if operated, but the equipment will be serviced within six (6) months. 2) Machinery undergoing repairs under Group LTV that carries over into the next shift. Control Number ADM-SOP-605 Page 23 of 35 Revised 1/6/15

24 3) Machine or equipment that would pose a hazard to someone if they could re-energize the equipment. 4) New equipment or machinery that has been or is about to be connected to an energy source. 5) To remove equipment or process for operational/process control. b. Only individuals who have a thorough knowledge of the equipment and know what needs to be done to safely return the equipment to operational condition shall remove the Out of Service lock and tag. c. Out of Service locks and tags shall be applied in the following conditions: 1) If a Group lock is going to take more than one work shift and there needs to be a continuity of the Group LTV. 2) If one or two authorized employees perform LTV that takes more than three (3) days then the individual s LTV locks shall be removed and Out of Service locks and tags shall be applied when the equipment is not being maintained or serviced. 3) If an authorized employee does not finish the work by the end of a work shift due to lack of parts time or complexity, then an Out of Service lock and tag shall be applied to maintain the isolation integrity. 4) To prevent the start up or release of equipment or process that is not being worked on by someone. d. At the start of maintenance activities after an Out of Service lock has been applied to maintain LTV continuity the authorized employee is required to verify the LTV is still effective. e. Out of Service locks are not LTV locks but are locks to stop someone from inadvertently starting a piece of equipment or to maintain the group/individual LTV integrity. f. Out of Service locks may be removed by someone who has knowledge of the equipment or process to put it safely back into service. g. The Out of Service locks shall be a single color with a key issued to the following: 1) Individual assigned the Out of Service lock 2) The Control Center or Operations Center depending upon the location the employee is working from. h. The Out of Service tag shall be affixed with the Out of Service lock. The tag shall be descriptive enough that if someone was to read it they would understand why the equipment was taken out of service. i. Mothballing equipment will occur after six (6) months of no work being planned for the equipment or waiting parts to fix the equipment. Control Number ADM-SOP-605 Page 24 of 35 Revised 1/6/15

25 1) If a piece of equipment is determined to be mothballed then it shall be physical disconnected from energy sources and rendered safe. G. PROGRAM ADMINISTRATION 1. Requirements a. This Control of Hazardous Energy Program shall be evaluated as needed, determined by failures or identified problems, to ensure that it is effective in providing adequate protection from the release of hazardous energy during maintenance activities. The following steps shall be followed to conduct this program review: 1) The Risk Management Division shall review the current Control of Hazardous Energy Program and proposed changes to State and Federal Regulations and national consensus standards and recommend changes to the District s Control of Hazardous Energy Program as required. 2) The Risk Management Division shall have 30 days to make minor program changes and 60 days in the case of major program revisions. VI. Recordkeeping All records created or generated in the course of this procedure shall be legible and stored in a way that they are readily retrievable in facilities or electronic document/content management systems that provide a suitable environment to prevent damage, deterioration, or loss. Records may be in the form of any type of media, such as hard copy or electronic media. The OCSD Records Retention Schedule is the official procedure governing the retention, retirement, and destruction of District records. Document owners should use these schedules to determine the item and series that best fit their records. Document owners are responsible for insuring that documents are properly marked, indexed, and filed for their projects or area of responsibility. VII. VIII. Exceptions/Conditions/Provisions References A. SAFETY-POL-101, Injury and Illness Prevention Program B. SAFETY-SOP-108, Contractor Safety Programs C. Title 8, California Code of Regulations, Section 3314, Cleaning, Repairing, Servicing and Adjusting Prime Movers, Machinery and Equipment D. Title 23, California Code of Regulations, Section , Certification Requirement E. Title 29, Code of Federal Regulations, Part , Control of Hazardous Energy F. ANSI Z (R2008) Control of Hazardous Energy Lock Out/Tag Out and Alternative Methods. Control Number ADM-SOP-605 Page 25 of 35 Revised 1/6/15

26 IX. Revision History Version Date By Reason 2.0 1/6/15 Rod Collins (1) Clarify how long locks can remain on isolations; (2) require Operations approval of shutdowns and isolations that will affect the wastewater process; and (3) include language for control of hazardous stored energy. X. Attachments Attachment A: Lockout/Tagout Device Removal Notification Form Attachment B: LTV Procedure Development (LPD) Form Attachment C: LTV Procedure Development (LPD) Audit Form Attachment D: Shutdown and Isolation Request for Contractors Attachment E: LTV Audit Form Attachment F: Hazardous Energy Control Operations Authorization for Lock and Tag. Control Number ADM-SOP-605 Page 26 of 35 Revised 1/6/15

27 ATTACHMENT A: Example of Lockout/Tagout Device Removal Notification Form General Information: Date of request to remove lock: Division of lock owner: Time of request to remove lock: Name of lock owner whose lock/tag is to be removed: Name of lock owner s supervisor: Equipment & location: Is it absolutely necessary for the equipment to be reenergized before the lock owner can return to personally remove the lock? If Yes, explain why: Yes No Document Reason for Removing Lock: (Lock owner called in sick, lock owner forgot to remove lock before leaving site, etc) Document attempts to contact lock owner prior to removal Date Time Method of Attempted Contact Result Lock Removal: Verify that the lock will be removed by the supervisor of the lock owner or the supervisor s direct designee. Verify that the supervisor of the lock owner or the supervisor s direct designee has reviewed the equipment to ensure that it can be safely reenergized. Lock Removed by: Date of Removal: Time of Removal: Notification: Verify the Risk Management Division has been notified (i.e. via or phone call/message) of lock removal within 24 hours of removal. Verify that lock owner has been informed of lock removal prior to beginning their next shift. Supervisor Signature Date cc: Risk Management Division Plant 1 5/12 Control Number ADM-SOP-605 Page 27 of 35 Revised 1/6/15