Document No: R62004.R00 Page 1 of 7 Process Owner: Kacy Williams Effective Date: May 16, 2008 Originating Dept.: Warehouse No. Copies Distributed: 0

Transcription

1 Document No: R62004.R00 Page 1 of 7 Process Owner: Kacy Williams Effective Date: May 16, 2008 Originating Dept.: Warehouse No. Copies Distributed: 0 Title/Subject: Pallet/Shipping Requirements Panasonic Approvals Position / Department President Name Please Print Approval Signature Approval Date Executive Vice President Vice President Engineering Vice President Human Resources Director of Quality Director of Operations K-Line Production Quality Systems Process Quality Design Engineering Accounting Manufacturing Engineering Delivery Quality Facilities/Environment, Health, Safety Customer Care Surface Mount Technology Assembly Factory P-Line Production Service Quality System Administrator EMS Environmental / Safety Administrator Other Other QLT.DF1130.R05 Signature Authority Coversheet This coversheet shall accompany all controlled documents at all times, unless required approval information is contained within the body of the document, (see PASA.QP1130). See authority section of document for signature requirements.

2 R62004.R00 Page 2 of GENERAL PROVISIONS 1.1 Purpose To provide the specifications for shipping product to PASA. 1.2 Scope This document applies to direct materials used at PASA or as directed by Customer, Engineering, Marketing, Market Quality, or Assurance requirements. 2.0 AUTHORITY The Warehouse Manager has reviewed and authorized the contents of this reference document. 3.0 RESPONSIBILITY It is the responsibility of the Warehouse department to maintain this procedure. 4.0 REVISIONS / OBSOLESCENCE Any revisions to or proposal for obsolescence to this reference must be authorized by the same authorities identified above. 5.0 PROCEDURE 5.1 All ocean shipments are to be palletized. 5.2 Pallet Dimensions: Maximum Footprint: 48 x 45 (115cm x 115cm); entry must be on narrow side Minimum Footprint: 30 x 30 (75cm x 75cm) Maximum Height of Load: Pallet must be able to support weight of load through normal shipping, however the preferred height is 45 and the maximum height is Pallet Construction: Only two or four way entry stringer style pallets are acceptable. Block style and other styles are not acceptable. All deck boards and stringers must be continuous. No grafted or spliced boards are acceptable. Pallets should be held together with metallic fasteners. Pallets should be compatible with standard forklifts and pallet jacks. High density plastic is the only acceptable material. Cardboard or corrugated paper pallets are not acceptable except for approved suppliers shipping directly from the People s Republic of China. These pallets must be able to withstand normal shipping. Pallets must be free of rot and vermin. Pallet wood must be free of cracks and separation that reduces load-bearing capacity. Any charges and/or penalties received as a result from non-compliance of the above statement will be charged back to the supplier.

3 R62004.R00 Page 3 of 7 OK The four - way entry stringer type pallet is the preferred pallet. The two -way entry stringer type pallet is.not acceptable. Pallets with no bottom deck boards are not acceptable. Pallets without sufficient top deck boards to prevent corrugated containers from sagging are not acceptable. Block - style pallets are not acceptable Note: All International Shipments out of China must state on the Bill of Lading, Airway Bill, and Commercial Invoice(s) the following: THIS SHIPMENT DOES NOT CONTAIN SOLID WOOD PACKAGI FROM CHINA/HO KO. 5.4 Pallet Loading: Overhang of material from the pallet edges is acceptable as long as the shipping container does not sag and damage material inside the shipping container. Pallets should also be wrapped to prevent material shifting during shipping. 5.5 All products shall be packaged to insure product integrity upon receipt at PASA. PASA may request packaging data. 5.6 Shipping Requirements These instructions supersede all previous instructions (whether written, verbal, or on any Purchase Orders). PASA reserves the right to debit suppliers accounts for any incurred costs through the supplier s failure to comply with these instructions on a per shipment basis. These costs will include all additional labor charges incurred due to extra handling.

4 R62004.R00 Page 4 of 7 The following air and surface routings are to be adhered to when shipping product or material to PASA, Peachtree City, GA and PASMX, McAllen, TX Domestic Shipments All domestic shipments to the Peachtree City facility are to be shipped FOB Vendor (Freight Collect). All domestic shipments to the PASMX facility in McAllen, TX are to be Third Party Billing. The billing address for all shipments is as follows: Panasonic 776 Highway 74 South Peachtree City, GA Only PASA approved carriers may be used for domestic shipments. For a list of approved carriers, contact the designated buyer in the purchasing department. The supplier is to call the designated approved carriers local office to arrange pick-up at shipper s dock. Suppliers that require special transportation modes such as, truckload shipments must call the Panasonic Logistics Department no less than 48 hours in advance to make arrangements. The PASA purchase order number must be written on all Bills of Lading, Airway bills, freight bills, packing lists and on all shipping labels. Multiple orders shipped on the same day, must be consolidated onto one bill of lading. PASA will not be responsible to pay for any accessorial charges (waiting time, forklift, pick-up), or Prepaid and Add freight charges. A copy of the Packing List must be attached to the shipment, and a second copy placed inside one of the containers with a note on the outside of the container. PASA is self-insured. Do not insure or declare a value on any domestic shipment. Any charges billed by carriers, couriers, etc. for insurance will be deducted from the suppliers invoice. When shipping hazardous materials all shipments must be in compliance with all Federal, State and local laws and regulations. Panasonic is committed to support the ISO14001 standards. All hazardous materials must have a Material Safety Data Sheet (MSDS) Expedited Domestic Shipment Authorization (ESA#) The PASA Purchasing department must approve of all expedited shipments, prior to shipping. Expedited shipments are defined as any mode of transportation other than normal, ground transportation, such as Air Charters, Air shipments, and Expedited ground shipments. Suppliers must obtain an Expedited Shipment Authorization number (ESA#) from the Buyer prior to shipping all domestic expedited shipments. Any expedited shipments that are made without an ESA# will be charged to the supplier. The ESA# must appear on all invoices, packing lists, and shipping documents which include the Bill of Lading/Airway Bill. A tracking number must be provided within 24 hours of shipment.

5 R62004.R00 Page 5 of International Shipments All International Shipments to the Peachtree City facility and PASMX McAllen facility are to be shipped FOB ORIGIN (Freight Collect). Only PASA approved carriers may be used for international shipments. Use of noncontracted carriers; require the approval of PASA Customs, prior to shipping. If the supplier uses a non-contracted carrier, without approval, PASA will charge the supplier back for the difference between the contracted price and non-contracted price in addition to Commercial Invoice numbers, Purchase Order numbers, and the description of goods are to be noted on the Airway Bill or Bill of Lading. Multiple orders shipped on the same day, must be consolidated onto one bill of lading Expedited International Shipment Authorization (ESA#) Suppliers must obtain an Expedited Shipment Authorization number (ESA#) from the Buyer prior to shipping all international expedited shipments. Any expedited shipments that are made without an ESA# will be charged to the supplier. The ESA# must appear on all invoices, packing lists, and shipping documents which includes the Bill of Lading/Airway Bill. In the event an expedited shipment is requested after hours, the PASA purchasing department will provide an ESA# within 24 hours of the shipment When shipping hazardous material from overseas, PASA Customs requires a fax copy of the Material Safety Data Sheet (MSDS) prior to shipment. Any Hazardous-Material that does not meet U.S. regulations will be returned or destroyed at the supplier s expense. International Suppliers shipping Laser products must meet U.S. Food & Drug Administration (FDA) requirements before shipping. All charges related, due to supplier s non-conformance, will be charged back to the supplier for any shipments held by the FDA Supplier Drop Shipments: In the unique case the supplier will ship direct to PASA s Customer, it is the supplier's responsibility to contact PASA Purchasing to obtain the specific instructions for Drop Shipments. It is the Suppliers responsibility to meet all PASA requirements for proof of delivery and to meet all Customer requirements including EDI (receive forecast, orders, and send ASN), Packaging, Bar Code Labels, shipping frequency, trucking company, etc. PASA Purchasing will confirm that supplier is qualified to begin Drop Shipments Certificate of Origin PASA Customs requires all domestic and international Suppliers to validate and issue an updated Certificate of Origin for all parts purchased for PASA and PASMX by January 1 st of each year. In the event a new part is quoted, the country of origin must be specified and a Certificate of Origin must be provided prior to purchase Barcode As part of PASA s continuing process improvement, we will start using a common bar code on incoming parts shipments. PASA requires all suppliers to comply with the Barcode Labeling Guideline (R62003). PASA reserves the right to charge suppliers that do not comply with the inner box and outer box requirement. To obtain a copy of this barcode document, contact the Purchasing department for details.

6 R62004.R00 Page 6 of 7 PASA has followed the AIAG (Automotive Industry Action Group) B-10 Trading Partner Label (TPL) Guideline in designing our compliance label. If you need to purchase the complete specifications for the AIAG B-10 TPL Guidelines, contact: VMI Administrator Panasonic Automotive Systems Company of America Division of Panasonic Corporation of North America 776 Highway 74 South Peachtree City, GA Phone (770) Fax (770) PASA EDI Transactions with Suppliers a. PASA suppliers MUST utilize EDI for error free computer to computer ordering outbound processing. b. PASA currently uses the following EDI transactions with suppliers: 830 (Order Forecast) 850 (Firm Order) 856 (Advanced Shipping Notice) 997 (Functional Acknowledgment) 860 (Purchase Order Change) 855 (Purchase Order Change Acknowledgement Inbound VMI 846 (Inventory Advice) 856 (Advance Shipping Notice) 830 (Weekly Forecast) 862 (Pull Request) The 830-transaction is PASA s order forecast transaction sent to suppliers by our manufacturing facility. The 850 will be sent to suppliers and contains the firm order information. The 997-transaction is a functional acknowledgment sent by suppliers to verify the success of a transaction and will be necessary for the 830 and the 850 transactions. Our suppliers send the 856 advanceshipping notice transactions to PASA at the time of a shipment. This transaction details a description of the shipment of PASA Vendor Management Inventory (VMI) Program All current and prospective suppliers to PASA must participate in the VMI program for all mass production materials. To acquire details on how this delivery requirement can be achieved please contact: VMI Administrator Panasonic Automotive Systems Company of America Division of Panasonic Corporation of North America 776 Highway 74 South Peachtree City, GA Phone (770) Fax (770)

7 R62004.R00 Page 7 of REVISION HISTORY R00 5/16/08 Initial release. 7.0 RECORDS Records shall be maintained in compliance to regulatory requirements, PASA business requirements, and customer specified requirements, (see PASA.QP1110 and R70005). 8.0 RELATED DOCUMENTS R16001 Manual 9.0 ATTACHMENTS None