Primary Care Conference with Workshops. Boston, MA

Transcription

1 Primary Care Conference with Workshops Boston, MA Exhibit Dates: Sunday, November 11 Monday, November 12, 2018 Hotel Location: The Westin Boston Waterfront 425 Summer St Boston, MA Reservations: (Mention NPACE when booking) Room Reservation Cut Off Date: October 14, 2018 Single/Double: $229 Conference Information: Expected Number of Attendees: 500 Contact Person: Joshua Plotkin, Event Coordinator / jplotkin@npace.org

2 Boston Exhibitor Schedule Exhibit Dates: November 11-12, 2018 The Westin Boston Waterfront Please review the following information related to your exhibit space and onsite operational needs. Exhibit Set-Up: Sunday, November 11, 2018 Exhibit Tear Down: Monday, November 12, 2018 Exhibits are open throughout the day. All times are subject to change, depending on final schedule of events. Sunday, November 11 Monday, November 12 Start End Function Start End Function 6:00 a.m. 6:30 a.m. Exhibit Move In 7:15 a.m. 8:00 a.m. Coffee/Exhibits 6:30 a.m. 7:00 a.m. Coffee/Exhibits/Product 8:00 a.m. 9:00 a.m. Session Theater Breakfast Sign-In 7:00 a.m. 8:00 a.m. Product Theater 9:00 a.m. 9:30 a.m. Break/Exhibits Breakfast/Exhibits 8:00 a.m. 8:15 a.m. Break/Exhibits 9:30 a.m. 10:30 a.m. Session 8:15 a.m. 9:15 a.m. Session 10:30 a.m. 10:40 a.m. Break/Exhibits 9:15 a.m. 9:45 a.m. Break/Exhibits 10:40 a.m. 11:40 a.m. Session 9:45 a.m. 11:55 a.m. Sessions 11:40 a.m. 12:10 p.m. Break/Exhibits/Product Theater Sign-In 12:00 p.m. 12:30 p.m. Break/Exhibits/Product 12:10 p.m. 1:10 p.m. Product Theater Lunch Theater Sign-In 12:30 p.m. 1:30 p.m. Product Theater 1:10 p.m. 1:25 p.m. Break/Exhibits 1:30 p.m. 1:45 p.m. Break/Exhibits 1:25 p.m. 2:25 p.m. Session 1:45 p.m. 2:45 p.m. Session 2:25 p.m. 2:40 p.m. Break/Exhibits 2:45 p.m. 3:05 p.m. Break/Exhibits 2:45 p.m. 3:15 p.m. Exhibit Move-Out 3:05 p.m. 4:05 p.m. Session Security Advisory: NPACE will not be maintaining security during move in, event hours, or move out. We strongly recommend that you consider taking appropriate precautions to ensure that your exhibit space is as secure as possible. Please note that show management can assume no responsibility or liability for lost, damaged, or stolen property. Please note that exhibitors are not allowed in the conference room during CE sessions. NPACE Contact: Joshua Plotkin Office: x 5

3 Welcome to the Westin Boston Waterfront! Penfield s handles all shipping and receiving for the hotel. With completion of this form, we will be able to deliver your packages when you arrive. If you have any questions you can call us at or ext on any house phone. PLEASE RETURN THIS FORM TO penfields10@penfields.com OR FAX TO Penfield's Hours of Operation Monday-Friday 6:00am - 7:00pm Saturday 8:00am - 6:00pm Sunday 10:00am - 6:00pm Shipping Label Requirements Westin Boston Waterfront Hotel Attn: Guest / Recipient Name Event Name / Booth Number (if applicable) 425 Summer Street Boston, MA Letters Packages All incoming packages will be received and stored in our secured areas. Packages are subject to handling charges and are delivered upon request. 0-1 lb 1-5 lbs 6-20 lbs lbs lbs lbs Incoming & Outgoing Handling Fees No Charge Crates & Pallets Up to 299 lbs lbs lbs lbs Oversized/overweight package, crates and pallets are subject to additional fees. Payment Method Arriving Packages Credit Card # Exp. Date How many are you shipping to us? Print Name # Letters Address # Packages Phone Number (for receipts) # Crates Company Name # Pallets Event Name Shipping Date Event Date Booth # and/or Arrival Date Note that no charges will occur until confirmation of package delivery to recipient. X By signing below I am authorizing Penfield's Office to charge my credit card listed above for all handling fees for this conference. Incoming Handling Fees Outgoing Handling Fees X

4 Name of Conference: Number of event days: Company Name: Onsite Contact Name: Booth #/Room Address City & State Zip Code: Telephone Number: Start Date: Set by : Address: End Date: Strike by : Ordered by: PSAV WILL CONTACT YOU DIRECTLY FOR PAYMENT INFORMATION. PRICING IS PER DAY. If you have a special request of need additional equipment please call Completed form to amarzec@psav.com VIDEO/DISPLAY QTY RATE PC Laptop $240 LCD Projector $505 8 Tripod Screen $95 ACCESSORIES QTY RATE Computer Advancer $65 Flipchart $95 AUDIO EQUIPMENT QTY RATE Audio Patch $70 Wired Mic, Mixer, Speaker $265 Wireless Mic, Mixer, Speaker $405 MONITORS QTY RATE 24 LCD Monitor and cables $ LCD Monitor, Stand and Cables $ LCD Monitor, Stand and Cables $ LCD Monitor, Stand and Cables $865 Other size monitors available upon request Labor Pricing: Set/Strike --- $90 per hour Event Operation --- $105 per hour To be completed by PSAV Representative: Subtotal Above Item(s) +24% Service Charge to be applied +6.25% Tax +1 hour minimum of Labor ORDERING INSTRUCTIONS To guarantee equipment availability this order should reach us 21 days prior to start date. Pricing is per day. Operator Labor, if requested is subject to the hourly rate with a 5-hour minimum. $105 per hour 24% service charge will be applied on the subtotal and 6.25% Tax. Tax Exempt Status- If you are exempt from payment of sales tax, we require you to forward exemption certificates of ST-2 and ST-5. CANCELLATIONS: a) Cancellations received within 48 hours of the scheduled start date are subject to a 50% fee applicable to equipment and tax b) Cancellations received on the start day or noshows are subject to the full amount of the order to include installation, service and tax Continued on Page 2

5 PSAV WILL CONTACT YOU DIRECTLY FOR PAYMENT INFORMATION. POWER SERVICE PRICING IS PER SHOW- 7 day max. Advanced : requests that are submitted 14 day prior to the set day of the event Standard : requests that are submitted within 14 days prior to the set day of the event POWER EQUIPMENT/SERVICE pricing per show Single Phase 20 amp QTY Adv Std $240 $345 w/power strip 100 amps Three Phase $1245 $ amps Three Phase $1860 $2320 Additional Power Options Available- Please contact PSAV for further details ORDERING INSTRUCTIONS To guarantee equipment availability this order should reach us 21 days prior to start date. Pricing is per day. Operator Labor, if requested is subject to the hourly rate with a 5-hour minimum. $105 per hour 24% service charge will be applied on the subtotal and 6.25% Tax. POWER EQUIPMENT pricing per day Additional Power Strip must order power service and per day charge QTY # of days Labor Pricing: Power Technician --- $105 per hour $40 Tax Exempt Status- If you are exempt from payment of sales tax, we require you to forward exemption certificates of ST-2 and ST-5. CANCELLATIONS: c) Cancellations received within 48 hours of the scheduled start date are subject to a 50% fee applicable to equipment and tax d) Cancellations received on the start day or noshows are subject to the full amount of the order to include installation, service and tax To be completed by PSAV Representative: Subtotal Above Item(s) +24% Service Charge to be applied +6.25% Tax +1 hour minimum of Labor **Internet requests are arranged directly through the Westin Boston Waterfront. Please reach out to your Meeting and Events Manager for details.**