ADDENDUM #2 DATED: 10/04/13

Transcription

1 ADDENDUM #2 DATED: 10/04/13 RFP #24242 Computer Aided Dispatch Records Management System The Purchasing Division must inform you of the following: Please find enclosed Answers to Questions Regarding the Request for Proposal Document. The Purchasing Division must inform you of the following Answers to Questions Regarding the Request for Proposal Document: Q Will the Unified Government consider allowing the Offeror the ability to have an additional alternative response- namely: Comply with Clarifications? A. Yes. VIII. Training a. Respondent shall provide training to the Unified Government of Wyandotte County staff at the location where the equipment is installed. Additional training shall be provided to new staff assigned at no cost to the Unified Government of Wyandotte County. Training manuals shall be provided to the Unified Government of Wyandotte County s staff at all training meetings and will become the property of the Unified Government of Wyandotte County. Q: Could the Unified Government please identify how many users need to be trained for: A. Records Managements System training? 150 Law, B. Computer Aided Dispatch System? 75 Law, C. Mobile Data Computing System? 300 Law, Q: Are separate training sessions needed for Law and Fire Agencies? If yes, please identify number of users that need to be trained for each system, by agency A: Answered Above Q: Depending upon the number of users that would need to be trained, it may be necessary to conduct multiple training sessions that may affect project duration and cost. Would the Unified Government consider a Train-the-Trainer training approach rather than end-user training?

2 A: The UG would like to see the cost for both types of training environments. Q: Section VIII (a) mentions Additional training shall be provided to new staff assigned at no cost to the Unified Government of Wyandotte County A: The UG will would provide training for newly hired staff. Q: How many new staff is being anticipated? A: Unknown Q: Is the expectation that separate training session(s) be provided in addition to the standard training that is part of Motorola s standard project plan? A: May be N/A Q: Page 105: Can you please define KDOR and the type of interface functionality expected? A: Kansas Department of Revenue Currently we interface with KCJIS to access KDOR. An interface with KCJIS would need to be established. (Don Cathey , dcathey@khp.ks.gov) Q. Page 105: Can Unified Government provide further information regarding REJIS interface and the type of interface functionality expected? A. Similar to the interface with KCJIS REJIS is our resource for local wants and warrants. An interface will need to be established with REJIS. (Don Kayser ,dkayser@rejis.org) Q. Page 105: Can Unified Government provide further information regarding the databases and queries referred to as External Data Queries Interface(s)? A. Various MS Access and SQL databases Q. Page 69: Several Interfaces were asked about in the Requirements section such as ProQA and EMSResouce. Does the Unified Government want pricing for these interfaces as well as those listed or just information regarding our ability to interface to these other application? A. The UG wants pricing for these interfaces. Q. Page 69: Does the proposed solution provide the ability to assign unique DR s by agency? In this instance, what does DR stand for? A. Desk Reference Number or Complaint/Offense/Arrest Number etc 1

3 Q. Page 72: Does the proposed MDC solution provide functionality to perform auto-scanning of vehicle licenses? This is a separate application not connected to the MDC. Would the Unified Government want the vendor to propose that separately? A. Yes Q. Page 89: Will the Unified Government entertain a 3 rd party Alarm Tracking and Billing solutions? A. Yes, but it is preferred that it is integrated. If a 3 rd party solution is part of the bigger solution, it is required that the UG has one point of contact for support, updates, upgrades, etc Q. Can Unified Government please provide the following information in order to appropriately size the solution to meet current and future growth requirements? A. Application Workstations Concurrent Users Total Number of User CAD Mobile Law Records Law Records Mobile Law Records - Fire Item Annual Number Created CAD Calls for Service 265,000 Records Case Reports 41,000 Field Interviews 4000 Bookings Warrants Citations 37,579 (7/2012 6/2013) Pawns Not Currently Tracked Q. What type of infrastructure is Unified Government planning on using to support the law and fire mobile application? A. Laptop, Tablet, etc Q. Should the vendor include hardware for 2 factor authentication? Provide Costs for vendor provided hardware, and alternatively provide specs for equipment. How many law enforcement officers will be accessing mobile and records mobile? 300 Q. Should the vendor include electronic submission of Traffic Accident Reports? 2

4 A. Yes Q. Reference to the CAD to CAD interface, can Unified Government indicate the other CAD? A. The CAD/RMS needs to be able to push info to ImageTrend and FirstWatch. The present epcrs will stay the same. Shost told me that the info has to go to them, ImageTrend for billing purposes, and the Department needs to also be able to draw info back out of them when needed. I believe that quarterly the EMS Division pulls info back from FirstWatch to submit to the state. Q. Section 13.02, regarding E9-1-1, who is the Unified Government s vendor? A. Mid America Regional Council MARC Q. Section 7.02, (d) Name Records, includes Does the proposed solution have the ability to transfer data to the FBI from the names record to a LiveScan System?. Does Unified Government want the vendor to propose this interface or just respond with our capability? A. Propose the interface Q. In Article VIII, Unified Government refers to interfaces to several disparate systems that utilize live CAD data for trend analysis. Can Unified Government describe the nature of these interfaces? Are they one way data feeds? What are the applications that are utilizing the CAD data? A. The CAD/RMS needs to be able to push info to ImageTrend and FirstWatch. The present epcrs will stay the same. Shost told me that the info has to go to them, ImageTrend for billing purposes, and the Department needs to also be able to draw info back out of them when needed. I believe that quarterly the EMS Division pulls info back from FirstWatch to submit to the state. Q. Section 8.07 includes the requirement Does the proposed solution consider CAD/Radio interface for stations (Location or similar)? Is Unified Government referring to Location? A. Refers to Alerting/Toning by Location based Apparatus Q. Section 8.07 includes a reference to pushing data to station printers. Based on the questions does Unified Government want a tear and run interface? A. No Rip and Run Push to the Rig is the preferred method Q. Section requests pricing for an interface to COPLINK. Can Unified Government provide information of the type of data that will be required by COPLINK? Is this a one way interface to COPLINK or two way? A. CAD and RMS data will need to be exported to a MS SQL database daily. The interface to COPLINK will be a query only interface. 3

5 Q. Section 6.03 references virtualization. Does Unified Government prefer a virtualized solution for hardware architecture? A. Yes Q. Section 7.02, (f) Property and Evidence. Is the vendor required to provide a separate UCR/IBR electronic submission for property records or can this be part of the KIBRS electronic submission? A. KIBRS Q. Section 7.02, (g) Wants and Alerts. Regarding the requirement to query and capture court records, does Unified Government require a Court Interface as part of this proposal? A. Yes. REJIS IMDB ( Don Kayser ,dkayser@rejis.org) Q. Section 7.02, (k) Inventory and Resource Management. Regarding the ability to automatically generate a purchase order, does Unified Government require a Purchase Order Form as part of this proposal? No If so, can they please provide a sample? N/A Q. Section 10.6 CSI. Regarding the ability to interface directly with AFIS, does Unified Government require the AFIS interface as part of this proposal? A. Yes. Q. Section Traffic. Based on the requirement to send or receive data to and from a 3 rd party Court System via API, does the vendor need to provide an interface to the 3 rd party Court System? Yes Can Unified Government provide the name of the system and their API for review? REJIS IMDB (Don Kayser ,dkayser@rejis.org) Q. Section Traffic. Based on the requirement regarding Kansas Highway Patrol, does Unified Government require an interface to KHP as part of this proposal? A. Not required, but preferred. Q. Section Traffic. Does Unified Government require the vendor to provide preformatted traffic reports as part of this proposal? If so, can you please provide a sample? A. KLER KSAR KS Accident Report Q. Section UCR. As part of the requirement, Unified Government listed 9 forms (Return A, Property by Type and Value, Property Stolen by Classification, Return D, Return E, Return I, LEOKA, Domestic Violence Calls Assist, and Violent Crimes Against Senior Citizens). Is the vendor required to provide the 4

6 forms on the list as part of the proposal? If so, can Unified Government please provide a sample of each form? A. Attached Q. Would the Unified Government grant a three week extension? A. Only if we see a need for it. Q. Regarding Section 1.26 Notification of Award (RFP page 15), please provide a link to or file of the required Appointment of Process Agent Form. A. this for is required once an the contact has been awarded. Q. Section 7.01 System Specifications (RFP page 40) references an N-DEx IEPD compliant interface. Please describe the intended use of this interface. A. The KCKPD will be sharing (providing) Law Enforcement data to N-DEx to be shared amongst other LE Agencies both regionally and nationally. Q. Section 7.02 Integration (RFP page 43) references integration with tow lots. Please describe the integration points required with tow lots. Also, if there are expectations of an interface with systems associated with these tow lots, please provide details (including vendor contact information) for these systems. A. a. The KCKPD uses various tow lots that utilize various software suites to manage their intake. This is not a requirement but more a question as to the possibility of connecting to tow lot databases for real time updates. b. Currently the tow lots in use by the KCKPD utilize File Maker Pro and TOPS. (This of course is subject to change Q. Section 7.02 Integration (RFP page 43) references integration with pawn shops. Please describe the Integration points required with pawn shops. If pawn shops are submitting pawned property details electronically, please provide details (including vendor contact information) for the software being used A. LeadsOnline ( Q. Section 7.02 (b) Crisis Intervention (RFP page 44) references an interface with Mental Health facilities. Please provide details for the system being interfaced (with vendor contact information) and explain how this interface functions operationally. A. No. There is currently no software used to track this information, however, we would like to have the ability to enter information for known people suffering from mental health issues/ drug abuse issues so that they can be identified in the future allowing the officer handle the situation accordingly. Q. Section 7.02 (g) Wants and Alerts (RFP page 50) references an interface to query and capture information regarding wanted persons both within an agency s jurisdiction and across jurisdictional lines. Please advise what systems (with vendor contact information) outside the jurisdiction will be queried. 5

7 A. REJIS ( Don Kayser ,dkayser@remis.org) Q. Section 7.02 (g) Wants and Alerts (RFP page 50) references an interface to query and capture court records. Please advise what court system(s) (with vendor contact information) is being interfaced and identify the types of records to be queried and captured. A. EJIS IMDS ( Don Kayser ,dkayser@remis.org) Q. The introductory paragraph on RFP page 61 references interfaces several disparate systems that utilize live CAD data for trend analysis. If these interfaces are to be replicated in the new system, please identify these systems (with vendor contact information) and detail the CAD information to be exchanged through each interface. A. The CAD/RMS needs to be able to push info to ImageTrend and FirstWatch. The present epcrs will stay the same. Shost told me that the info has to go to them, ImageTrend for billing purposes, and the Department needs to also be able to draw info back out of them when needed. I believe that quarterly the EMS Division pulls info back from FirstWatch to submit to the state. Q. Section 8.01 Police CAD (RFP page 63) references an interface with dispatch protocol software. If this software is already installed, please identify the product and version number. If not, please indicate whether the proposer should include this software in our proposal and state any vendor preference (ProQA, APCO MEDS, etc.). In either case, please identify the number of positions that will be using the dispatch protocol software. A. ProQA Q. Section 8.01 Police CAD (RFP page 63) references an interface with personnel rosters. Is there a roster software/system in place? If so, please identify the product and version number. If not, please indicate whether the proposer should include roster software in our proposal. A. The desire is to have a fully integrated personnel roster. If the solution provided does not have an integrated personnel module to create a personnel roster, then an interface would be required most likely would be an MS Access or SQL database. Q. Section 8.07 Fire CAD (RFP page 69) references a CAD/Radio interface for stations. Please describe the Intended functionality for this interface. Is this a different system than the one described on RFP page 43? A. They are the same. Q. Section 8.07 Fire CAD (RFP page 69) references an interface with a hydrant database. Is this a different database than the one being supplied with the fire records management system being procured under this RFP? If so, please provide information about the database. If the database is a commercial product, please provide contact information for the vendor. A. The possibility to interface with the local utility company BPU for real time availability.future enhancement. 6

8 Q. Section CSI (RFP page 84) references an interface directly with AFIS. Please provide details on the AFIS vendor, product name, and product version number, and describe the intended functionality for the interface with AFIS. A. Metamorpho v., MARS v. Q. Section Traffic (RFP page 86) references an interface with the Kansas Highway Patrol. Please describe the purpose of this interface, the system(s) being interfaced, and provide contact information for a representative who can discuss technical interface capabilities of the system. A. The UG desires to access KHP statistical information as well as submit statistical information regarding accidents, fatalities, etc electronically Q. Section Interfaces (RFP page 105) references interfaces with IBRS, UCR, and KIBRS. Please advise whether users of the proposed system are reporting both UCR and IBRS statistics and, for those agencies producing IBRS statistics, what data model (e.g., NIBRS) they are using other than KIBRS. In addition, please provide details on the number of statistical reports produced and the number of systems are being interfaced. A. Internally the KCKPD uses UCR. As for KIBRS, KBI has a KIBRS gateway that needs to be utilized to submit KIBRS (IBRS) data. Q. Section Interfaces (RFP page 105) references an interface with KCJIS. Please identify the functional objectives of this interface and provide contact information a representative who can discuss technical interface capabilities of the system. A. KCJIS will be used to access NCIC, (K)DOR, and NLETS as well as any other data that requires the State of Kansas to be the point of access. (Don Cathey , dcathey@khp.ks.gov) Q. Section Interfaces (RFP page 105) references an interface with REJIS. Please identify the functional objectives of this interface and provide contact information for a representative who can discuss the technical aspects of interfacing with REJIS. A. REJIS provides access to local and regional wants and warrants. (Don Kayser ,dkayser@rejis.org) Q. Section Interfaces (RFP page 105) references interfaces with NCIC, NLETS and KDOR. Typically, these systems are accessed through MULES. Please confirm that interfaces with these systems are required. A. With this being the State of Kansas, we utilize KCJIS to access these resources. (Don Cathey , dcathey@khp.ks.gov) Q. Regarding Section Electronic Filing Requirements (RFP page 107), will there be an uploaded form that the proposers may complete? A. No form, just upload you proposal to the site and you still have to submit the paper copies as well. 7

9 Q. Please provide the minimum acceptable uptime percentage for CAD. A (We are wanting this solution to run on a virtual server) Q. Please provide the minimum acceptable uptime percentage for RMS. A (We are wanting this solution to run on a virtual server) Q. Please advise whether a separate training environment (system) is required for CAD and, if so, please provide the number of workstations dedicated to the CAD training function. A. We provide live training. Q. Please advise whether a separate training environment is required for Police RMS and, if so, please provide the number of workstations dedicated to the Police RMS training function. A. No training environment needed. Q. Please advise whether a separate training environment is required for field reporting and, if so, please provide the number of workstations dedicated to the field reporting training function. A. No training environment needed. Q. Please advise whether a separate test environment is required for CAD. A. No training environment needed. Q. Please advise whether a separate test environment is required for Police RMS. A. No training environment needed. Q. Please advise whether a separate test environment is required for field reporting. A. No training environment needed. Q. Please provide the number of CAD incidents per year for all user agencies along with an expected annual growth percentage. A. 265,000 Q. Please provide the number of police reports completed per year along with an expected annual growth percentage. A. 41,000 (10%) Q. Please provide the number of fire reports completed per year along with an expected annual growth percentage. A. 26,000 (10%) 8

10 Q. Please provide the number of CAD dispatch positions for the primary PSAP and for any backup PSAP A. 10 (4 Fire Dispatch, 6 Police Dispatch) 4 Additional Need to come close to duplicating at backup PSAP depending on licensing costs Q. Please provide the number of CAD call taker-only positions for the primary PSAP and for any backup PSAP. A. 4 Call Takers - Need to come close to duplicating at backup PSAP depending on licensing costs. Q. Please provide the number of CAD supervisor positions for the primary PSAP and for any backup PSAP A. 1 Supervisor Position Q. Please provide the number of CAD administrative (full-feature CAD) positions for the primary PSAP and for any backup PSAP. A. 1 Administrative CAD position Q. Please provide the number and location of any CAD workstations that are remote form the primary PSAP and any backup PSAP (including mobile command vehicles). If any remote CAD workstations are in place, please provide the available network bandwidth for the proposed systems. A. 1 at 1GB, and 1 at 10Mb down/2mb up. Q. Please provide the number of users that require view/query only access to CAD via a web browser. A. If concurrent then 50. Q. Should the proposer include CAD workstations or are they are being procured separately? A. CAD Workstations will be procured separately please provide spec s Q. Are there any requirements or limitations to the physical monitor size, given that two monitors are used at each call taker-only position and three monitors are used at each dispatch and supervisor position? A. No Limitations Q. Please provide the total number of computer-equipped mobile units that are used for law enforcement that require CAD access. A. Will not need full CAD Access on any mobile device, may need CAD display capabilities Q. Please provide the total number of computer-equipped mobile units that are used for fire/ems that require CAD access. 9

11 A. 12 Currently. Q. Please provide the total number of mobile and desktop workstations that require field reporting capabilities for police. A. 80 This number may go down Q. Please provide the total number of police RMS workstations required across all agencies. A. 440 unless using concurrent licensing Q. Please provide the total number of fire RMS workstations required across all agencies. A. 50 Q. Please advise whether there is a disaster recovery (DR) or backup PSAP and, if so, please describe the WAN connectivity between the two locations with clarification of available bandwidth to support the proposed systems. A. Fiber Connectivity 1GB Q. If there is a DR site, please advise which interfaces need to be replicated at the backup location. A. Best Case Scenario All (Negotiable) Q. Please advise whether the organization has existing domain controllers that can be used with the proposed system. A. Domain Controllers are usable with any proposed system. Q. Please advise whether the organization has an existing storage backup solution and, if not, whether the proposer should include a backup solution, as well as any backup hardware or software preferences. A. Existing Storage/Backup solution is in place Q. Please advise whether there is an existing storage area network (SAN) that has open capacity and could be used with the proposed system. A. There is an existing SAN that will be utilized with any proposed solution. Q. Please advise whether there is sufficient network infrastructure in place or if any LAN/WAN equipment should be proposed. A. Network infrastructure is established. Q. Please advise whether there is a virtual private network (VPN) appliance in place that will support remote connectivity by proposed staff for system support. A. A VPN solution is established and can be utilized by the solutions provider for support access. 10

12 Q. Please advise whether there is a master time clock available for synchronizing system times and, if so, please provide the make, model and included interface options. A. All time is synchronized via the Domain Controllers. Time is established utilizing time.nst.com Q. Please advise whether there is any open rack space for installing the new equipment or if racks should be included with the proposed hardware. A. There is rack space available Q. Please advise whether the organization has any vendor preference for servers, workstations, storage systems, and/or network hardware. A. Cisco Q. Please advise whether there is any requirement for integrated paging and, if so, what is the connectivity to the paging service or encoder. A. Not required Q. Please advise whether there is any equipment used for alerting fire companies of dispatches other than through the Motorola radio system and, if so, please provide the make and model is for the alerting system or encoder. A. No Q. Please advise whether there is any requirement to provide rip-and-run printers in the firehouses and, if so, how many fire stations will be equipped with printers. A. No Rip and Run Q. Please advise whether there is any requirement to provide integration with any TTY/TDD equipment and, if so, please provide the manufacturer and model for the equipment as well as the number of positions that will use the TTY/TDD capability. A. Not Applicable Q. On RFP page 9, Section 1.13 "General Purpose Requirements" states that"a complete response for each section and numbered condition of the Request for Proposal must be provided by Offeror." Please clarify the agency's expectation for responding to "each section." Are responses required specifically for Articles VI (Questionnaire) through XIII (Pricing), with any exceptions to other sections addressed in the designated Exceptions Addendum? A. Yes, to ensure you understand read all that is being required in the RFP. Q. On RFP page 35, question 17 of Section 6.01 asks for three (3) project references. 11

13 Does the UG desire agency references that use the product as outlined in Section 6.02 {RFP page 35)? Or does the UG prefer references who can speak to the process of implementation for similar projects- whether or not their system is yet live? A. On Section They must be similar in scope, but they do not have to be live. Q. During the pre-bidder conference, it was understood that vendors should provide specifications for hard ware and not pricing. However, in Section (RFP page 105), the UG states "Please provide any expected hardware costs." Please clarify whether vendors must simply provide hardware specifications A. Hardware Specifications only please. Q. Regarding Section 6.03 (b) "Servers" (RFP page 36), will the UG please provide details on the total number of system users, as well total users at Agencies included in this project (i.e., Kansas City PD, Wyandotte County Sheriff, Bonner Springs PD, etc.)? Specifically, please include the following: Number of sworn officers Number of full-time employees Total number of concurrent users A. Sworn Officers 386 (342 Patrol and Command) 44 (Detectives) Q. Regarding Section 6.03 (c) "Workstations" (RFP page 37), will the UG please provide details on the number of non-dispatch workstations involved? Also, please provide the number of dispatch workstations that are a part of this proposal A. 20 Dispatch Workstations, Q. Regarding Section 6.03 (e) "Tablets" (RFP page 37), will the UG please define the expected or desired tablet functionality at each agency? A. Field Reporting, Access to NCIC/DOR, Wants/Warrants, etc Q. Regarding Section 6.05 "Licensing" (RFP page 38), will the UG please provide the total number of Fire Stations that will be utilizing C\TFIRS reporting as part of this project? A. 18 Fire Stations Included Fire HQ Q. On RFP page 43, Section 7.02 "Integration" references the need to integrate with several aspects of 12

14 the system, including Jail. What vendor currently provides the UG's Jail software? Also, would the UG consider a fully-integrated ]all solution provided by proposing vendors? A. BlueHorse www. Bluehorse.com This same question applies to the specification listed under Section 7.02 (G) on RFP page 51: "Does the proposed solution provide an interface to jail systems to obtain alert information if a person is currently in jail?" Q. On RFP page 43, Section 7.02 (b) "Crisis Intervention" asks whether the proposed system can interface with Mental Health facilities. Please provide the current vendor of this system and clarify the expectations for this interface. A. There is no current vendor for this system. The KCKPD wants to track information that will alert a responder of possible mental health/ or drug abuse histories. Q. Regarding section 7.02 (g) "Wants and Alerts," item 1, will the UG please specify the system to which this interface is referring? A. REJIS for Local Wants/ALERTS - (Don Kayser ,dkayser@remis.org), KCJIS for State/DOR/NCIC (Don Cathey , dcathey@khp.ks.gov) Q. Regarding section 7.02 (j) "Personnel," please provide specific information regarding the KBE!viS requirements A. KBEMS should have been KSBEMS (Kansas Board of Emergency Medical Service Q. Will participating UG agencies be utilizing UCR or IBR? If all agencies within the L'G are not utilizing the same form of reporting, please list which agencies are using what form. A. UCR. We will still need to submit to KIBRS however Q. On RFP page 85, Section "Traffic" asks if the vendor can "send or receive data to and from a third party Court System via API?" Please explain the UG's expectations for this interface and provide the name of the current Court System vendor. A. REJIS IMDS (Don Kayser ,dkayser@remis.org) Q. On RFP page 86, Section "Traffic" asks, "Does the proposed solution have the ability to interface with the Kansas Highway Patrol?" Will the UG please define the desired functionality of this interface further? A. Real time statistical information regarding accidents/fatalities etc 13

15 Q. Regarding Article XIII "Pricing," please define how the UG wou1d like the pricing detailed (e.g., base price for Kansas City PD, Wyandotte County Sheriff, Kansas City Fire with optional pricing for Bonner Springs and other agencies that will be added to the system). Also, please provide a list of all agencies that will be participating in this project. A. Base price for KCKPD, KCKFD and Wyco Sheriff with optional pricing for BSPD/FD, Edwardsville PD/FDKCKPD. List of Agencies - KCKFD, Wyco Sheriff, BSPD/FD, Edwardsville PD/FD, KCKCC PD. Q. If we are to reply to every numbered section of the RFP and have to answer the questions in Article VI Questionnaire thru XIII Pricing, and the Forms may we please have a WORD copy so we can input our responses? Or are you looking for the responses to be in a separate document?? A. Word Copy was already issued. Q. How Many CAD positions? A. CAD Positions 20 Q. Mow Many Mobile Units? A. 100 Q. Can you please clarify the mandatory requirements that must be met? I do not see a definition in the RFP. Are you referring to Page 115. Offeror Responsibilities & CAD/RMS/Mobile Solutions system Feature and Functionalities? A. The Correction facility was an error. Please disregard. Q. Please clarify the intent of the following. What about changes requested by the Unified Government that may come up during negotiations, after additional discussions regarding the scope? This seems to be in contradiction to Section 1.23 If the Unified Government of Wyandotte County elects to initiate contract negotiations, these negotiations cannot involve changes in the Unified Government of Wyandotte County requirements or the responding solution provider's proposal which would, by their nature, affect the basis of the source selection and the competition previously conducted A. Police, Fire, Sheriff s Office Q. Please clarify the highlighted a. You are requiring the installation of a complex CAD/RMS/Mobile in 60 days from award? b. You want the Vendor to install the product WITHOUT a fully executed Agreement? Initial and Ongoing Installations a. For each installation, the Respondent shall submit an implementation plan which shall 14

16 include an installation schedule. Any initial installations must be completed within sixty (60) days of the date the Unified Government of Wyandotte County provides written notification that the RFP has been awarded to Respondent. Please note that the agreement may not be fully executed at the time completion of the installation is required. Respondent must indicate full compliance with this requirement. This implementation plan will be a part of the Agreement and must be followed. A. the Implementation time will be negotiated. Q. Please clarify page 120 training... are you referring to training on just the equipment, or on the full system? A. Full System, Continued Training will be performed by UG staff. Q. Please clarify Section 1.26 Says provision of Performance Bond provided within 10 days of Notice of Award: Section 3.05 (b) Says within 30 days of date of award. Which timeframe is correct? A. Within ten (10) days. Q. Page 23 Section 4.02: please clarify does this also extend to any Support Agreement to be signed by the Parties, as to no automatic renewal? A. Correct, no automatic renewals. Q. Page 23 Section 4.03: Please clarify the amount of the Occupation Tax. A. The respondent that is awarded the contract will have to contact our Business License Office regarding the payment of any taxes. Q. It looks like Section 4.05 and 4.17 are duplicates... will the County remove one? A. No, one is Anti-Discrimination and the other is Equal Opportunity and Affirmative Action. Q. Page 69 Can you provide specifications for the EMResource Interface? A. Contact Vendor Q. Page last question asks Does the proposed MDC solution provide the following system functions? Bu No - functions are listed it goes on to page 71 with more questions. Please provide the missing functions you are asking about, A. Typo Duplicate entry from above. Q. Page 93 Will the county consider an interface to a Fire Records provider of your choice? A. Yes, however, the UG requires that all technical support for the entire solution has one point of contact for service, updates, upgrades, etc 15

17 Q. In your1st Addendum you stated the below: Q: How many user licenses are needed and include possible growth rate? A: The total number of licenses for the KCKPD and KCKFD will be 500. This includes: 20 CAD Stations, 50 Mobile Computers (Police). To license the remaining jurisdictions, I estimate an additional 100 licenses be considered (This includes Mobile Computers) For pricing purposes please clarify the TOTAL number of Cad seats (all jurisdictions) and the TOTAL number of Mobile (all jurisdictions). A. Total CAD seats 20, Total MDT 100 (The MDT total may be increased or reduced depending upon the solution.functionality, etc ) Q. On Page 95, under Fire Records: there is a bolded area at the bottom. It states as the last sentence: The Unified government codes enforcement uses a different software solution that is not linked to the fire department database. Can you please clarify what the codes enforcement uses as a software solution? A. MAUWI Peggy Englehardt - penglehart@wycokck.org, Q. Is the County willing to negotiate the stated contractual terms and conditions with the selected vendor? A. Yes Q. Do you have a hydrant database you would like us to interface too or will the Vendor provide one and interface with it A. Vendors own hydrant interface, possibly in the future interface with local utility BPU for real time availability. Q. Can you provide specifications for the Motorola P-25 Interface? A. Motorola can provide these spec s Q. In Section 8.06 you ask: Does the proposed solution provide confirmation hit request? Are you asking if the proposed solution provides a wanted query and confirmation of data found? A. Yes Q. Can you provide specifications for the interface with EMResource for current hospital diversion status? 16

18 A. EMResource can provide this. Q. Section 7.02 (b)does the proposed solution have the ability to interface with Mental Health facilities to help identify and track people matching the criteria of a Person in Crisis?..Do you currently use software that is communicating with mental health facilities and if so what is the name? A. No. There is currently no software used to track this information, however, we would like to have the ability to enter information for known people suffering from mental health issues/ drug abuse issues so that they can be identified in the future allowing the officer handle the situation accordingly. Q. Section 7.02 (c) Does the proposed solution allow users to create call back plans that include personnel with specified skills? Does the proposed solution provide an agency the ability to ensure responders are available by creating call back plans based on the following: Specified Agency Division Zone District Specialized Unit Shift Can you please describe the call back plan they are asking about? Are you looking for a function in CAD that would bring up the employee list and you could then select skills, zone etc. and from that list mark (n the list) if you called that person so everything is documented? A. CAD function that would create a list of units with special equipment/skills, etc location, as noted in the example. Additionally, the dispatcher would see the list of resources to notify, i.e. (In the case of a homicide, all personnel/ functions expected to be notified of a homicide (checklist) Q. Section 7.02 (i) Does the proposed solution allow users to configure workflow when workflow changes in a unit? Are you asking to be able to change the order of status changes for a unit. A. The ability to change the order in which work flows as ways of doing things change, and the ability to selfapprove reports based on credentials. Etc Q. I have reviewed the requirements of the RFP R24242 Computer Aided Dispatch Records Management System, and have a question: Will the County accept a proposal for Fire RMS only (as FDM is currently implementing for Orange County, CA, and for Anoka County, MN, with interfaces to CAD and other systems), or do we need to partner to provide a complete Fire and Police solution? A. It is the desire of the KCKPD and KCKFD to have a solution that is completely integrated. If a solutions provider partners with a 3 rd party company to accommodate the fire CAD/RMS requirements, this is acceptable as long as our customer service relationship is direct or singular with the solution provider and 17

19 not the affiliated company. Q. For your Mobile environment, can you specify how many units are patrol officers vs. investigators/detectives? A. For the mobile environment, all mobile units documented are for patrol officers. We would like to look into mobile access for detectives as part of this project The number of detectives that we currently have is 44. Add Contact Info: FirstWatch John Selters EMSystem Elaine Schweitzer ImageTrend Joe Graw Add Contact Info: FirstWatch John Selters EMSystem Elaine Schweitzer ImageTrend Joe Graw Remove 12 Currently and change to 80 Infor 18

20 Question 7 Should be: Cannot be completed in the time allowed (typo) Question 13 Add Contact Info: EMSystem Elaine Schweitzer eschweitzer@emsystem.com On 3 rd Set of Questions Sheet Question 2 Add before MAUWI Company Name Accele Inc. Add Contact Info: EMSystem Elaine Schweitzer eschweitzer@emsystem.com V/R End of Addemdum 19

21 Please sign and date this amendment and return it, along with your proposal. NAME/BUSINESS: ADDRESS: MAILING ADDRESS: CITY:, STATE:, ZIP CODE: PHONE: ( ) FAX NO.: ATTENTION OF: TITLE: SIGNED: DATE: All questions should be directed to the Purchasing Department at (913) For Purchasing Use Only Date Mailed: Date Fax Sent: Date Picked Up: Date ed: 20

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