IWK Health Centre Request for Information IWK Equipment Management/Supply Booms Pediatric Critical Care

Transcription

1 IWK Health Centre Request for Information Equipment Management/Supply Booms Pediatric Critical Care The intent of this Request for Information is to, on behalf of IWK Health Centre, seek information with respect to the configuration of equipment management/supply booms for a 10-bed Pediatric Intensive Care setting. Request for Information documents, including system requirements, will be available Thursday, August 14, 2014 on the government procurement website RFI Number: IWK Equipment Management/Supply Booms PICU. CAD drawings will be made available on request. Vendors should contact Cheryl Graham at the address below. Completed proposals submitted in accordance with the prescribed format will be received on or before Thursday, September 04, 2014 by 2:00pm local time at: IWK Health Centre Director of Finance and Corporate Services 1465 Brenton Street, 5 th Floor Charter Place Halifax, Nova Scotia B3J 3T3 Please direct all enquiries to: IWK Facility Redevelopment 5850/5980 University Avenue PO Box 9700, Halifax, Nova Scotia B3K 6R8 Phone: Fax: Attention: Cheryl Graham Cheryl.graham@iwk.nshealth.ca

2 RFI Documents for: Pediatric Intensive Care RFI No: Prepared By: IWK Health Centre - Facility Redevelopment 5850/5980 University Avenue PO Box 9700 Halifax, Nova Scotia B3K 6R8 Closing Time: 14:00 pm Thursday, September 04 th, 2014 Page 2 of 8

3 TABLE OF CONTENTS SECTION 1 GENERAL INFORMATION 1.1 Intent Page: Schedule Page: 04 SECTION 2 INSTRUCTIONS TO PROPONENTS 2.1 RFI Documents Page: RFI Responses Page: Proposal Review Page: 05 SECTION 3 GENERAL TERMS AND CONDITIONS 3.1 General Terms and Conditions Page: 05 SECTION 4 PROPOSAL FORMAT Page: 06 SCHEDULES Schedule A Preliminary Technical Requirements Page 3 of 8

4 1. SECTION 1 - GENERAL INFORMATION 1.1 INTENT The intent of this Request for Information (hereinafter referred to as the RFI) is to seek information with respect to the configuration of equipment management/supply booms for a 10-bed Pediatric Intensive Care setting. The solution is intended to inform the end users of the configurations available that would work in the intended space and of the flexibility within the system to adapt to their needs (e.g., provide access to patient head, allow flexibility of equipment placement, reduce clutter/tripping hazards, etc.). The information gleaned from this process will be used to inform any future Request for Proposal process that may result IWK Health Centre is herein referred to as the IWK As a respondent to the RFI you shall be referred to as the SUPPLIER. 1.2 SCHEDULE a) RFI Issued: August 14, 2014 b) RFI Closing: September 04, 2014 c) RFI Review Complete: September 26, 2013 d) Vendor Presentations TBD 2. SECTION 2 - INSTRUCTIONS TO PROPONENTS 2.1 RFI DOCUMENTS The RFI documents will be provided in electronic format unless otherwise stated All Suppliers are strongly encouraged to register intent to bid with Cheryl Graham (Cheryl.graham@iwk.nshealth.ca) to facilitate the distribution of addenda or other documents related to the RFI. IWK assumes no responsibility for a Supplier s failure to do so or failure to make itself aware of addenda RFI Documents are made available only for purpose of obtaining proposals. Their use does not confer a license, or grant for other purposes All enquiries and other communications with hospital officials throughout the RFI process are to be directed only to Cheryl Graham (Cheryl.graham@iwk.nshealth.ca), Facility Redevelopment, IWK. All enquiries will be accepted in written form only by letter or . Suppliers shall not contact nor discuss any matters regarding the RFI with, or negotiate with, any individuals working for or associated with the hospital replacement project Staff, Construction Project Manager, Architect, Interior Designer or Engineer. Any Suppliers found to be circumventing or subverting this process will be disqualified from the process. Page 4 of 8

5 2.1.8 A CAD of the proposed PICU is available on request, to facilitate the production of 3D renderings and suggested room layouts. It is not guaranteed to be accurate at this point in time as the project remains in design development. 2.2 RFI RESPONSES Completed proposals shall be clearly identified as IWK EQUIPMENT MANAGEMENT/SUPPLY BOOMS and delivered before 14:00 pm Atlantic Daylight [Standard] time on Thursday, September 04, 2014 (the Closing Time ) to: IWK Health Services Centre Director of Finance and Corporate Services P.O. Box Brenton Street, 5th Floor Charter Place Halifax, Nova Scotia B3K 6R Suppliers shall submit four (4) hard copies of their proposal and one (1) electronic copy or faxed proposals will not be accepted. 2.2 PROPOSAL REVIEW Proposals will be reviewed on the basis of: Ability to meet the system requirements Supplier s performance and experience on similar projects A review team will evaluate the proposals Upon completion of the review process, proponents of the top 5 proposals will be invited to present their solution to the IWK to provide an opportunity for end users, impacted users and members of the design team to gain a better understanding of the system proposed. 3. SECTION 3 - GENERAL TERMS AND CONDITIONS 3.1 IWK is under no obligation to extend the scope of the work of this project or engage the Proponent for any work. 3.2 The BUYER reserves the right to change the acquisition schedule or issue amendments to the RFI at any time. 3.3 The BUYER reserves the right to cancel and/or reissue the RFI if so required. 3.4 Suppliers may withdraw a proposal that has been submitted at any time up to the proposal closing date and time. To accomplish this, a written request signed by the authorized representative of the Supplier must be submitted to the RFI Coordinator. After withdrawing a previously submitted proposal, the Supplier may submit another proposal at any time up to the closing date and time. Page 5 of 8

6 4. SECTION 4 - PROPOSAL FORMAT All proposals submitted shall follow the format as outlined below 1) Section 1 - Supplier Information a) The first section of the Supplier s proposal shall include details related to the following: i) Brief introduction to the company ii) Understanding of the project iii) Brief introduction to key personnel involved in the production of the proposal iv) Brief overview of experience with similar installs 2) Section 2 a) Overview of solution: i) To meet the preliminary technical requirements outlined in Schedule A ii) To address any additional information requested in Schedule A iii) 3D images of the proposed solution in the PICU patient rooms 3) Section 3 a) Brief overview of approach to Service and Support 4) Section 4 a) Brief overview of Training that would be delivered 5) Section 5 a) General lead times for delivery b) General schedule of install to complete c) Oversight to install approach to project management 6) Section 6 Supporting Documentation a) e.g, brochures, product information Page 6 of 8

7 SCHEDULE A PRELIMINARY TECHINCAL REQUIREMENTS RT Side RN Side Comments Load Capacity, lbs Vendor to provide information on any Rotation, Deg limitation in this regard and, where Arm Extension, cm applicable, the impact the limitations would have on room set up and Min Height, cm workflow Internal Diameter, cm # of Receptacles Dual medical grade 20A - Vendor to indicate expansion capacity for electrical outlets; all electrical outlets to be on emergency power (note separate circuit required for ECMO machines) Medical Gas Requirements Oxygen 5 2 Vendor to indicate expansion capacity for Air 4 2 Vacuum 3 2 med gas outlets; all med gases to be DISS and termination plate manufacturer to be confirmed on PO; all med gases to be color coded as per CSA Standards Low Voltage Telephone Jack 1 Nurse call 1 Network con 2 3 Physiological Monitor Arm 1 # Monitors to be Mounted 1 Vendor to note any restriction re weight, etc., monitors to be mounted using GCX arms/mounts. Light Arm 1 # of lights to be mounted 1 Exam light to be mounted in 9 out of 10 rooms, single surgical light to be mounted in one room # of Pumps to be Accommodated pump stations (each 8 pump station weighing ~ 18 lbs) Minimum # of Shelves 2 2 With equipment interface; vendor to specify methods to secure equipment placed on shelves, additional shelf capacity, minimum weight capacity per shelf 34kg (75lbs); vendor to specify cable management system. Vendor to provide information re alternative methods of mounting equipment) IV Transfer System Vendor to provide information Patient lighting Vendor to provide information on availability of lighting options to meet patient needs Page 7 of 8

8 Other functional requirements Patient lift Vendor to comment on access for such uses as dialysis, ECMO, Cardiac Ultrasound, Continuous Renal Replacement Therapy Vendor top provide information re availability of integrated patient lifts and any associated limitations Accessories Baskets 2 Glove Box Holder 1 Drawers 1 Suction Canister Holders 3 2 Holder Manual Resuscitator 1 Holder Otoscope 1 Holder Ophthalmoscope 1 In addition to accessories noted, vendor to comment on type of accessories available and purpose of each Page 8 of 8