Title: Motor/Rail Large Volume Movements

Transcription

1 NDTA USTRANSCOM Transportation University Session: B2 DELIVERING NATIONAL OBJECTIVES: OPERATING IN AN INCREASINGLY DISRUPTIVE WORLD Title: Motor/Rail Large Volume Movements Transportation University encourages a free flow of ideas. In the spirit of this academic setting, the views of the instructors and participants are assumed to be their own and not those of NDTA, DoD, USTRANSCOM, or anybody s parent organization/company.

2 Motor/Rail Large Volume Movements 31 OCTOBER 2016 Mr. Randy Hardtner & CPT David Ross

3 Lesson Objectives Become Knowledgeable of the Who, What, and Why of the Special Requirements Branch Gain Understanding of the DD Form 1085 and the Negotiated Route Order/Cost Estimate Process Gain Understanding of Domestic Rail Movements 3

4 Agenda SRB Personnel Mission and Tasks DTR Guidance Workload DD Form 1085 Requirements and Process Common DD Form 1085 Errors/Tips For Success Domestic Cost Estimates Industry Partner Notes Domestic Rail Movements Questions 4

5 Special Requirements Branch (SRB) SRB Team Members: Ed Lilly, Michael Rhodes, Joe Amaro, Emanuel Hazel, Randy Hardtner, John Morton, Daryl Carter and CPT David Ross SRB Contact Information: Organizational Phone: (618) Organizational 5

6 Special Requirements Branch Mission: Solicit/negotiate tender rates from our commercial industry partners supporting large volume movements, lanes with no tender rates on file and shipments with unique requirements Core Tasks: Negotiate rates and other matters incidental to surface transportation of volume freight movements Solicit quotes from approved industry carriers (registered in our Freight Carrier Registration Program (FCRP)) meeting DoD customer requirements Review qualified Transportation Service Provider (TSP) bids and provides the TO with a list of responsive bids and a recommendation as to the best value carrier based on the solicitation requirements and evaluation factors Provide domestic cost estimates 6

7 DTR Guidance The TO will submit Volume Move Requests (VMR) [DD Form 1085] or other requesting documentation that includes all the information necessary to accurately describe and fairly compete the requirement to SDDC when one of the following occurs: (a) Estimated shipments from one origin point to a single destination will total (in 1 year) 25 carloads (CLs), 25 truckloads (TLs), or 500,000 pounds (lbs) or more (b) The routing in effect is insufficient (c) Transportation factors indicate a better rate and or service is obtainable (d) The shipment is a unique requirement that cannot be supported by GFM 7

8 Special Requirements CY15 Workload Motor Solicitations; 2,260 Negotiations/$74.7M Rail Solicitations; 732 Negotiations/$129.6M Barge Solicitations; 34 Negotiations/$5.9M Cost Avoidance; 20 Negotiations/$2.4M 8

9 DD Form 1085 Process Flow Customer SRB SRB to Customer DD Form 1085 Solicitation Letter SRB reviews Bid Sheets for completeness and rank orders TSPs by lowest cost Transportation Service Provider (TSP) reviews solicitation letter and returns their bid to SRB Bid Sheet TSPs SRB 349 Consolidated Bid Sheet SRB 9

10 The DD Form 1085 ALD & RDD Commodity description National Motor Freight Code (NMFC) or Standard Transportation Commodity Code (STCC), per mode National Stock Number (NSN) Dimensions (L x W x H) & Shipment piece count Individual weight(s) & Total weight Type of carrier equip. required (i.e., AF3, A30 / KF1, KZ2) Number of Trucks/Railcars/Barges/ISO container slots required Special characteristics/requirements (Accessorials) Reverse side of form provides instructions 10

11 Common DD Form 1085 Errors Missing dimensions (L x W x H (inches)) Missing individual weights (pounds) Missing motor/rail plans (Large Volume Moves) Missing ALD & RDD (calendar days; not Julian days or transportation priority) Missing NFMC for motor and/or STCC for rail Missing Standard Point Location Code (SPLC) for Origin and/or Destination Missing Accessorial Requirements 11

12 DD Form 1085 Tips For Success Benchmark from other installation/bases Regularly review the following: DTR R, Part II, Cargo Movements Chap 201, General Cargo Movement Provisions Chap 202, Cargo Routing and Movement Chap 203, Shipper, Trans-shipper and Receiver Requirements/Procedures Chap 204, HAZMAT Material Chap 205, Transportation Protective Service (TPS) 12

13 DD Form 1085 Tips For Success (Cont d) SDDC Military Freight Traffic Unified Rules Publication-1 (MFTURP-1) Guidance for government and carrier industry partners aspx?k=mfturp&cs=this%20site&u=https%3a%2f%2fsd dc.aep.army.mil%2fsites%2fg3 13

14 DD Form 1085 Tips For Success (Cont d) Attend regularly scheduled SDDC hosted shipper sessions Next one scheduled for 17 November 2016 Monitor Customer Advisories for details Customer/Carrier Advisories Send advisory posting request, and requests to be added to advisory distribution list to G35 Advisory Team Mail Box: Posted advisory located on SDDC Public Web Site: 14

15 Domestic Cost Estimates TO s/shippers should attempt to obtain their own motor cost estimates via GFM s Rate Quotation application before contacting SDDC TO s/shippers should use applicable rates obtained within the last 30 days via previous solicitations/estimates prior to requesting a new estimate via SDDC Domestic cost estimate requests that cannot be satisfied with GFM s Rate Quotation application should be routed to the Special Requirements Branch ( below) through your servicing TO/ITO/TMO When required, domestic cost estimate requests must be sent to: usarmy.scott.sddc.mbx.negotiations-team@mail.mil; requests sent to other addresses/personnel may not receive the appropriate response 15

16 Domestic Cost Estimates (Cont d) Requests must be submitted on a completed DD Form 1085 with additional info/attachments as necessary The subject line of the must state Cost Estimate and block 16 of the DD Form 1085 must state Cost Estimate Only Request cost estimates at least 30 days prior to your ALD, if applicable Mission dependent, allow seven days for processing 16

17 Domestic Cost Estimates (Cont d) Carriers are not held accountable for their non-binding cost estimates. They are only accountable for their actual negotiated bids and/or tender rates on file Non-binding cost estimates are a snapshot in time and should only be used for budget planning purposes--will become less accurate over time 17

18 Industry Partner Notes DOD approved carriers must opt-in to participate in 500,000 series negotiated tender solicitations Please read the requirements set forth in the solicitation letter Understand SDDC does not own the requirement, we are the middle man negotiating the route order for our customers (shippers) This is a manual process and completed mostly outside the normal shipper systems (ATR and Spot Bid) Please do not submit your 500,000 series tender into Tender Entry on the Web (TEOW) unless you are awarded freight; if awarded freight, please submit tender in TEOW within two (2) working days of award Subject to carrier performance action if unable to meet, in whole or in part, requirements of solicitation you bid on A provision of the National Defense Authorization Act for Fiscal Year 1997 prohibits anyone except the TO/Shipper from releasing the SCAC and bid price of the TSP awarded the freight 18

19 Rail Movements: Special Requirements Branch Tentatively establish what you want to ship, when, and what options Estimate number and types of cars you require - Railroads know that estimates may change by ship date Talk to Railroad Marketing Rep(s) - Advise if loads project beyond sides of cars or more than 15 feet above top of rail (ATR) - Such Clearance or High/Wide loads cost more Revise your plans to reflect changes Rating and Routing Request (DD 1085) is used to request either a cost estimate or an actual route order and should be submitted to: usarmy.scott.sddc.mbx.negotiations-team@mail.mil 19

20 SDDC Combat Training Center process flow Optimal DD 1085 Submission Movement Begins 180 days 150 days 120 days 90 days 60 days 30 days Customer/ITO Requirements Forecasting 180 to 120 days Identify possible Large Volume Moves NTC and JRTC Rotation Calendar Provide Draft OEL Requirements Coord/Sync 120 to 45 days Customer/ITO sends draft load plan to SDDC for review/cost estimate Provide Final UDL / Load Plan 45 days ITO submits DD 1085 request to SDDC DD Form 1085 Carrier Selection and notification Movement Execution/Reporting SDDC SDDC coordinates LVM forecast DTR Compliance (II ) Refinement of OEL to create UDL and Load plan is on going SDDC reviews DD 1085 SDDC negotiates rail and/or motor carrier rates Value to the Army Quality, Speed, and Cost 20

21 Getting Cars to Load Request all cars, DODX or commercial, from SDDC s rail support contractor, Quality Transportation Services (QTS) Jerry Maltese jamaltese@qts.com and sddc@qts.com / All means all, even if cars are already on hand Sooner is better, QTS will confirm your estimates before filling Do not request more than needed... extras are provided if available Car Substitution... if the cars requested are not supplied (usually 3-60s for 2-89s) than one of the following requirements must be met: Higher capacity (length or weight) commercial cars requested Lower capacity commercial cars furnished Whatever put on furnished cars could have been put on requested cars Number and type requested and furnished are annotated on Bill of Lading 21

22 Getting the Cars Pulled Obtain Approvals: Railroad will provide: Route clearance for Clearance or High/Wide loads, if any Inspection of tiedown patterns and workmanship Measurement Clearance or High/Wide dimensions Shipper will provide Explosives certification Get a Tracking (MTX) Number Again, QTS, jamaltese@qts.com and sddc@qts.com / # of Trains, # of Cars, Release Dates, Car numbers, any High/Wide and/or Security service? 22

23 Getting the Cars Pulled (con t) Prepare the Bill of Lading GFM Railroad Note security service required, if any desired Note car substitution information, if any occurred Release loaded cars to the railroad If multiple trains: Tell railroad if trains need to arrive in a particular order Put clearance loads on first train(s) 23

24 Tracking the Cars Tracking numbers: Empty Car Request (ECR) number for car requests Military Tracking & Expediting (MTX) number for loaded car movements How to track: The MTX Report (loaded shipments): published 3 times a day, 7 days a week The ECR Report (empty car supply): published 3 times a day, 7 days a week A variety of reports published daily providing different views of loaded and empty pipelines, both inbound and outbound as well as cars on hand: published 3 times a day, 7 days a week A daily train report which summarize the SDDC Network and activity: once per day, 5 days a week Daily conference call Monday through Friday at 0930ET. The toll-free telephone number is Once connected enter the Access Code # 24

25 Solicitation Change Customer Advisory CA-16-06/ Due to the declining availability of conventional container-onflatcar (COFC) equipment, railroads are increasingly supplying what are known as well flats or double-stack All solicitations sent to industry for bid for the movement of containers by rail shall utilize a per container rate qualifier (PA2) and shall not utilize a per car (PC) rate qualifier. The equipment required field of these solicitations shall read carrier s choice. 25

26 CA-16-06/

27 Current Trends TO s utilizing motor for smaller equipment to maximize best value for the government Unit moves have decreased significantly since draw down over seas FORSCOM has increased NTC Rotation for FY17 to 11; JRTC remains at 10 27

28 Lesson Objectives Become Knowledgeable of the Who, What, and Why of the Special Requirements Branch Gain Understanding of the DD Form 1085 and the Negotiated Route Order/Cost Estimate Process Gain Understanding of Domestic Rail Movements 28

29 Special Requirements Branch QUESTIONS? Your Freight, Your Move, Our Focused-Mission! 29

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31 Back Up Slides 31

32 BNSF Railway Grace Kung CSX Transportation Jerry Melton Canadian National Railroad Sarah Slazinski Canadian Pacific (Soo Line) James Tchegus RAILROAD POCs Indiana Rail Road Dennis Schmidt Kansas City Southern Lawrence Doolittle Norfolk Southern Corporation Denise Bailey (cell) Union Pacific Railroad Julie Ferguson

33 Commonly Used Cars Chain Tiedown OTTX (60, 154K lbs. load limit, 3/8 chain, wood deck) HTTX (60, 154K lbs. load limit, 1/2 chain, wood deck) ITTX (89, 154K lbs. load limit, 3/8 chain, wood or steel deck) TTDX (89, 154K lbs. load limit, 1/2 chain, steel deck) DODX 40000s (68, 299K lbs. load limit, 1/2 chain, steel deck) DODX 41000s (68, K load limit, 1/2 chain, steel deck) DODX 42000s (89, K load limit, 1/2 chain, steel deck) Container ATTX, TTCX, VTTX (60, 3 20 foot containers) DODX 48000s (89, 4 20 foot containers) DTTX, TTAX (60-305, 2 to foot containers) [DODX 40000s, 41000s, 42000s can carry containers if not needed in chain service] 33

34 Manage DoD s Rail Fleet 1,672 General Purpose DODX Flatcars series tons, 68, chain/container Manage DoD s Rail Fleet series tons, 68, chain/container series tons, 89, chain/container series 70 tons, 89, container 34

35 DODX series The DODX series cars have 6 axles and were designed specifically to carry 2 M1 tanks or 2 M88 tank retrievers. With a maximum carrying capacity of 150 tons they can as much of anything you can cram onto a 68-foot car. Besides being equipped with chains, they also have the capability to carry 20 foot containers. 35

36 DODX series The series cars have the same 68 foot length as the 40000s, but have only 4 axles. As the picture shows, they can carry 2 M1 hulls and turrets, but their 100 carrying capacity allows them to carry only one tank or tank retriever. They also can carry containers. 36

37 DODX series The DODX series cars are 89 feet long and also can carry containers or vehicles. Because the cars are longer they must be narrower than the series to avoid excessive overhang going around curves. Their load limit is also lighter because of the weight of the additional length, even though they also have 4 axles. They can carry 85 to 90 tons. 37

38 DODX series The DODX series cars are 89 feet long and can only carry containers, foot containers in this case. They weigh more than the TTX container cars because of their longer length, but are equipped with the same 70-ton trucks. Carrying more containers on a car that weighs more means that the average maximum weight of containers when 4 are carried is only about 19 tons each. So if the containers you are shipping are heavy you would be better off with the TTX container cars; if they are light, request the DODX series. 38

39 OTTX All of the rest of the cars normally used by installations are flat cars. OTTX cars are 60 feet long and have 3/8 chain tiedown assemblies, the lightest found on cars used by the military. They have a flush, or flat, deck, except in the corners where handholds project above the deck. OTTX cars have wooden decks, so they are good for handling oddball engineering equipment whose loading diagram requires chocking as well as chains. 39

40 HTTX The HTTX car looks identical to the OTTX car, but it has ½ chains, so it can carry heavier loads. To go along with the heavier chains, most HTTX cars can carry a concentrated load at the center of the car. 40

41 ITTX ITTX cars are a catch-all. Most of the cars have 3/8 chains, but a few have ½ chains. The cars are about evenly split between steel and wood decks. All of them are 89 long. On some ITTX cars the deck is lower than the top of the side sills, which restricts the width of vehicle that can be loaded. 41

42 TTDX All TTDX cars are 89 long and have ½ chains and steel decks. Most of them have side sills projecting above the deck, such as is shown here. If ITTX or TTDX cars would work for you, but only if the deck is flush with the side sills, make sure you mention that in your request for empty cars of those types. 42

43 ATTX, TTCX, VTTX There are literally hundreds of thousands of commercial intermodal platforms out there, but the ones that are most useful for DOD have ATTX, TTCX, and VTTX reporting marks. All of them are 60 feet long and can carry 3 20-foot ISO containers. They have 70- ton trucks and so can carry containers averaging about 27 tons each 43