Tender No. 77/42/10(82)/1482/STPI-BH/2015, Dated Bids document can be downloaded from: &

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1 SOFTWARE TECHNOLOGY PARKS OF INDIA (An Autonomous Body of Department of Electronics & IT, Ministry of Communications & Information Technology, Govt. of India) C-GROUND ZERO, FORTUNE TOWERS, BHUBANESWAR Phone: /413/787, Fax: Website: Tender No. 77/42/10(82)/1482/STPI-BH/2015, Dated TENDER FOR SUPPLY & INSTALLATION OF RACK AT STPI-BALASORE & ROURKELA. Last Date for Submission of bids: 21 st of September, 2015 at 4.00 PM Opening of Bids: 21 st of September, 2015 at 5.00 PM Bids document can be downloaded from: & Page 1 of 7

2 FORMAT FOR COMMERCIAL OFFER. S N Particular with Description Make/Model Qty Price in Rs. 1 SPECIFICATION OF EQUIPMENT RACK FOR STPI-BALASORE: 1 nos. 18U Floor Standing Networking Equipment Rack having Depth of 800mm cabinet for Firewall/Routers/Switches/Patch Panels and other Devices. (Balasore) 1. Heavy Duty Frame work. 2. Toughened glass on front door. 3. Removable side panels. 4. Revolving front and side locks. 5. Vented front and sides for cooling. 6. Pre-punched holes for cabling. 7. Power distribution unit of 8 outlets. 8. One fan tray with 4 fans. 9. Minimum 2 nos adjustable shelves. 2 FOR STPI-ROURKELA 1 no U Rack Frame/800Wx800D/Steel 2 Casters Set of 4/Tp1 with brake 3 Glass Door/32U 5 2 nos. Side Panels/800/32U Normal/Vented 1 Accessories 2 nos.horizontal 1U/Loop and 2 Nos. vertical 6 Cable Organizer for 32 U Rack 2 4 nos. fixed/shelf/800 with static load 150 KG Rack Cooling 1 Fan Module/2Fan/Tower Mount/180CFM Power Distribution unit 1 15 Nos. each i.e. total 30 Nos. 1 phase, 230v, 5A, Zero U standard rack mount power distribution unit with 3x Indian round pin, 5A fuse, PDU rating 1.2 KVA vertically. 3 Taxes(if any) and it should be placed in 3 Total Rs. i.e. (1+2+3) front & rear of rack Page 2 of 7

3 Terms & Conditions: 1. Tender fee ( Non-Refundable): Rs. 500/- ( Rupees Five hundred only) in form of DD/Pay Order favoring STPI payable at Bhubaneswar must be enclosed with the technical bid documents. Without tender fee, the tender will be rejected. 2. EMD : ( Re-fundable to the un successful bidders without interest):the bidders should submit their quote along with EMD of Rs. 2,000/- (Rupees Two thousand only )in the form of DD favoring STPI payable at Bhubaneswar. 3. Unit Price must be mentioned in INR Inclusive of transportation cost, interconnecting of cables and installation of batteries with the battery rack. 4. Prices quoted by the bidders should include all local taxes, VAT, duties, levies,transportation costs, warranty, insurance costs etc., till the bid validity period. 5. The vendor/suppliers must provide valid TIN /PAN Number (photocopy to be enclosed with signature, date & seal). 6. The bidder should not be black listed in any of the Govt. Organization in last 3 years. Undertaking in this regard must be submitted. 7. Unit Price must be mentioned in INR including transportation & supply of materials and its validity should be 90 days. 8. There will be no payment for testing, standby/spare equipments. 9. The price of the supplied Material cannot be changed in any case. 10. Vendor has to carryout Supply of materials. 11. The Vendor would be required to quote supply OF Equipment rack (1 no) at STPI- Balasore site by the vendor at his own cost. 12. The transportation of the materials will be at supplier s risk. 13. The price offer/envelope must be properly sealed, stamped & duly signed by the authorized person of the firm/agency and the firm should mention QUOTATION CALL FOR SUPPLY OF EQUIPMENT RACK (1 NO) FOR STPI-BALASORE & (1 NO) FOR ROURKELA on the top of the envelope and should be written full address with phone number in the sender s side of the envelope. Page 3 of 7

4 14. The equipment/materials should be under On-site warranty 1 years from the date of supply. 15. Any incident during supply will be supplier s risks. 16. The materials may be supplied within 21 days from the date of issue of Purchase order. 17. Delivery of material should strictly be completed within the stipulated period of delivery otherwise the EMD will be forfeited & P.O. will be cancel. 18. The price offer through /Fax will neither be accepted nor entertained % payment will be released after successful delivery, of the supplied material at the respective location at STPI-Balasore and rest 5% will be kept as performance guarantee for 1 year from the date of supply. 20. The authorized signatory of the agency/firm must sign on each page of the quotation document as published in the website as well as other relevant documents with seal & date to be submitted. 21. STPI reserves the right to cancel the order without any liability in case the materials are not supplied within the stipulated period and/or non-fulfillment of contractual obligation. 22. The material must be properly packed against any damage and insured expect where hand delivery is proposed. 23. The rejected item if any shall have to be taken back at vendor s cost and if specified quality is available the same shall be replaced forthwith. 24. STPI reserve the right to reject the items, if found unsuitable and/or not performing the approved specifications. 25. If any equipment or part thereof is lost or rendered defective during the transit the supplier shall immediately arrange for the supply of the equipment/materials or part thereof as the case may be. Page 4 of 7

5 26. A pre receipted bill in triplicate in the name of the Director Software Technology Park of India, C-ground Zero, Fortune Towers, Bhubaneswar , Odisha shall be submitted soon after the completion of the work. Reputed manufacture/supplier/dealer/vendor may send their offer clearly mentioning their price. Page 5 of 7

6 SCOPE OF WORK Supply of items mentioned in BoQ, F.O.R destination. The equipment/materials should be under 3 year s comprehensive warranty from the date of successful delivery & installation. No Deviation from the service specifications attached will be accepted. DEPOSIT OF EARNEST MONEY & TENDER PAPER COST Tender must be accompanied with an earnest money Rs. 2, (Rupees Two thousand only) & Tender paper cost Rs (Rupees Five hundred only), failing which the tender will be rejected. The Earnest Money & Tender paper cost should be deposited in shape of Demand Draft in favour of Software Technology Parks of India payable at Bhubaneswar. Cheque /Bank Guarantee/Fixed Deposit receipt/money orders etc are not acceptable towards deposit of earnest money. RATE/PRICE Rate/Price should be clearly quoted in figures as well as in words separately in the prescribed format attached (Price Bid) with make & model. Rate/Price quoted should be inclusive of excise duty if any and taxes (CST/VAT), freight, insurance etc. PAYMENT 95% payment will be released after successful delivery & installation of said/mentioned items along with duly supported by certificate from the consignee & respective user. Remaining 5 % will be kept as performance guarantee for 1 year from the date of successful delivery & installation of said/mentioned items along with duly supported by certificate from the consignee & respective user and the 5 % amount shall be refunded after completion of the comprehensive warranty period without interest or by submission of Bank Guarantee equivalent to the amount as a security deposit for the guarantee period. BID VALIDITY PERIOD Bid validity period of the offer should be minimum 90 days from the date of opening of tender. QUNATITY The requirement mentioned in the BoQ is tentative and subject to increase or decrease at the time of finalization of tender/work/supply. Page 6 of 7

7 GUARANTEE The Tenderer shall give the following comprehensive warranty in respect of the supplied items by them: For a period of one calendar year of reliable regular working of the equipments/system supplied. The tenderer shall be liable to replace any parts that may fail or show signs of defects in case of his own supplies/services under the condition provided for by the contract and under proper use arising from faulty designs, materials or workmanship of from any act of omission of the tenderer. A pre receipted bill in triplicate in the name of the Director Software Technology Park of India, C-ground Zero, Fortune Towers, Bhubaneswar , Odisha shall be submitted soon after the completion of the work. The complete offer should reach Office of the Director, STPI-Bhubaneswar, Fortune Towers on or before at 04:00 PM and the bids will be opened on the same day at 05:00 PM in the presence of authorized representative from bidders. Incomplete offer or communication after due date and time will be rejected. Director reserves the right to reject /cancel the offer without assigning any reason thereof. Page 7 of 7