SHOW INFORMATION IMPORTANT DATES. Discount Deadline Date: Wednesday, October 17, 2012, VEAL orders must be received with payment by this date

Transcription

1 SHOW INFORMATION Booth Size: 10 wide by 10 deep 1 6 Draped Table (Black skirt) Backwall Drape: 8 high 2 Side Chairs Sidewall Drape: 3 high 1 Wastebasket Exhibit area: carpeted 1 Two line ID sign (7 x 40 ) provided automatically IMPORTANT DATES Discount Deadline Date: Wednesday, October 17, 2012, VEAL orders must be received with payment by this date Exhibitor Installation: Sunday, October 21 Monday, October 22 1:00pm - 4:00pm 10:00am - 6:00pm - All exhibits must be set up by 6:00pm VEAL Convention Services will staff an on-site Exhibitor Service Desk located in the Foyer outside of the Exhibit Hall (main entrance south) during set-up, show, and move out. SHOW HOURS Tuesday, October 23 7:30am 4:00pm Wednesday, October 24 7:30am 5:30pm Thursday, October 25 7:30am 10:30am Exhibitor Dismantle: Thursday, October 25: 10:30am 1:00pm - All exhibits must be moved out by 1:00pm Thursday, October 25 th Empty Container Return 11:00am Start time for Empty Container Return Carrier Check-in Post-Show 9:00am Carriers post-show must be checked in Facility Clear 1:00pm All exhibit materials must be removed Carrier Pick Up Post-Show from VEAL Warehouse: Friday, October 26 SHIP EXHIBIT MATERIALS to VEAL Warehouse: Use the Shipping Labels in this Exhibitor Manual to Expedite Handling ADVANCE SHIPMENTS TO WAREHOUSE: Shipments must arrive on or between: October 3 and October 17, 2012 VEAL Convention Services Inc. American Association of Port Authorities (Your Company Name & Booth Number) 1111 Virginia St. Mobile, AL USA ATTENTION EXHIBITORS: All exhibit materials must be sent in advance to the VEAL warehouse. Direct to showsite shipments will not be accepted at the Arthur R. Outlaw Convention Center which does not have the capacity to receive nor have adequate storage space for Exhibitor materials. Any materials shipping to the Convention Center will be consigned to VEAL and you will be billed the appropriate material handling charges by VEAL Convention Services. Page 1

2 MATERIAL HANDLING FORM - Must be completed by EXHIBITOR MATERIAL HANDLING ORDER FORM All Exhibit Materials must be sent in advance to the VEAL Warehouse CHARGES MUST BE PAID IN ADVANCE. COLLECT SHIPMENTS WILL BE REFUSED ADVANCE SHIPMENT TO WAREHOUSE Shipments of common freight and crated materials will be received at warehouse and delivered per shipping instructions. All weights will be rounded to the next highest hundred weight (CWT). No credits will be issued. ADVANCE SHIPMENTS MUST BE RECEIVED BY: WEDNESDAY, OCTOBER 17, 2012 RATES: OVERTIME RATES: $68 per CWT - 2 CWT minimum or $136 per shipment $112 per CWT - 2 CWT minimum or $224 per shipment PLEASE SHIP ALL EXHIBITION FREIGHT -- INCLUDING BOOTH DISPLAYS, PALLETS, CRATES, AND LITERATURE TO THE ADDRESS BELOW WITH THE NAME OF YOUR COMPANY AND THE NAME AND DATE OF YOUR EVENT. SHIPMENTS SENT TO THE FACILITY WILL BE DELIVERED TO VCS, AND INVOICED AT A HIGHER RATE. IF YOU MUST SEND DIRECT TO SHOW SITE, PLEASE CALL VEAL TO COORDINATE AND ARRANGE FOR THE PROPER HANDLING OF YOUR SHIPMENT. ADVANCE VEAL CONVENTION SERVICES, INC. ATTN: COMPANY NAME SHIP TO: 1111 Virginia St AAPA MOBILE 2012 Mobile, AL American Association of Port Authorities October 21-25, 2012 Arthur R. Outlaw Convention Center Mobile, Alabama FIRM: PHONE # FAX # ADDRESS: I agree to the "Rental Terms & Conditions, Shipping Instructions and Limits of Liability, " and authorize VCS to charge the credit card on file as per the separately completed "Payment Policy Form" for the above equipment and/or services. AUTHORIZED BY (PRINT NAME): SIGNATURE: DATE: Page 2

3 RUSH! Exhibition Freight RUSH! Exhibition Freight RUSH! SHIP EXHIBIT MATERIALS ADVANCE TO VEAL CONVENTION SERVICES WAREHOUSE All shipments must arrive by: WEDNESDAY, OCTOBER 17, 2012 SHIP TO: VEAL Convention Services 1111 Virginia St. Mobile, AL Show: American Association of Port Authorities (AAPA) - Mobile, Alabama 2012 EXHIBITOR: Full Exhibiting Company Name at Show BOOTH #: Carrier: Number of pieces. ================================================================================ RUSH! Exhibition Freight RUSH! Exhibition Freight RUSH! SHIP EXHIBIT MATERIALS ADVANCE TO VEAL CONVENTION SERVICES WAREHOUSE All shipments must arrive by: WEDNESDAY, OCTOBER 17, 2012 SHIP TO: VEAL Convention Services 1111 Virginia St. Mobile, AL Show: American Association of Port Authorities (AAPA) - Mobile, Alabama 2012 EXHIBITOR: Full Exhibiting Company Name at Show BOOTH #: Carrier: Number of pieces. ================================================================================ RUSH! Exhibition Freight RUSH! Exhibition Freight RUSH! SHIP EXHIBIT MATERIALS ADVANCE TO VEAL CONVENTION SERVICES WAREHOUSE All shipments must arrive by: WEDNESDAY, OCTOBER 17, 2012 SHIP TO: VEAL Convention Services 1111 Virginia St. Mobile, AL Show: American Association of Port Authorities (AAPA) - Mobile, Alabama 2012 EXHIBITOR: Full Exhibiting Company Name at Show BOOTH #: Carrier: Number of pieces. Page 3

4 SOP INTERNET SERVICES SERVICE AGREEMENT AAPA 2012 Customer Service: COMPLIMENTARY WIRELESS INTERNET WILL BE AVAILABLE IN THE AAPA 2012 EXHIBITION HALL. EXHIBITORS MUST HAVE A WIRED ENABLED DEVICE IN ORDER TO ACCE EXHIBITORS CAN PURCHASE 4-PORT WIRED INTERNET HUB CONNECTION BY COMPLETING THIS SERVICE AGREEMENT ORDER FORM Customer hereby agrees to all terms and conditions of the state and federal tariffs of JMF Solutions, Inc, as the same exists and may be amended in the future, including limitations on JMF Solutions. liabilities, applicable to the service(s) and options hereby requested. Customer desiring to terminate service(s) shall provide the Company 30 days prior written notice. Where the Customer desires to terminate service(s) before the completion of the term of this Agreement, Customer shall be required to pay the Company termination liability charges as set forth in JMF terms of service. Customer authorizes JMF to conduct an investigation of Customer's credit history for the purpose of determining Customer's creditworthiness for payment of the service(s) and options. Customer agrees to pay all costs of collection, including a reasonable attorney's fee, whether incurred by suit or otherwise. Only an authorized officer of JMF may agree to modifications to the terms and conditions of the Agreement between the Customer and JMF Solutions, Inc. BILLING INFORMATION SINGLE BILL OR BILL PER SITE: single SITE ADDRESSES COMPANY NAME BILILNG ADDRESS BTN CITY A SITE ADDRESS, INCLUDING UNIT NUMBER, FLOOR, CITY, STATE, ZIP Mobile Convention Center STATE ZIP CONTACT NAME CONTACT PHONE NUMBER COMPANY FAX NUMBER COMPANY CONTACT FOR BILLING TECHNICAL CONTACT TECHNICAL CONTACT PHONE # TAX ID # PERSONS AUTHORIZED TO MAKE CHANGES TO THIS ACCOUNT NAME PHONE NUMBER NAME PHONE NUMBER WIRED INTERNET Some guests may need to have a wired connection for connecting printers, or other wired network devices. A wireless bridge is available to meet these needs, and allows for 4 wired devices to be connected at one location. A technician will help you install the devices that you need and make sure that the wireless connection has been established. Installation fee is $100. Contact JMF Solutions at or sales@jmfsolutions.net and schedule your installation for wired internet. LOCAL SERVICE SITE A QUANTITY SERVICE PRICE EACH TOTAL* Wired 4 - port internet connection $ $ REMIT this Order Form to JMF Solutions sales@jmfsolutions.net FAX: TOTAL* $ *Excluding Applicable Taxes, Inside Wiring Charges, Regulated Charges and other Assessments. ADDITIONAL INFORMATION: CLIENT JMF Solutions, Inc AUTHORIZED SIGNATURE DATE AUTHORIZED SIGNATURE DATE CLIENT NAME TITLE SALES REPRESENTATIVE EMPLOYEE OR AGENT # JMF Solutions Call: sales@jmfsolutions.net PAGE 5

5

6 OFFICIAL SERVICE CONTRACTOR Show Management, acting on behalf of all Exhibitors and in the best interest of the exposition, has appointed Veal Convention Services, Inc. as the Official Service Contractor to perform and provide necessary services and equipment. As Official Service contractor we are appointed to: a. Insure the orderly and efficient installation and removal of the overall exposition. b. Assure the distribution of labor to all Exhibitors according to need. c. Provide sufficient labor to satisfy the requirements of Exhibitors and for the exposition itself. d. See that the proper type and limits of insurance are in force, and e. Avoid any conflict with local union and/or exhibit hall requirements. The Official Service Contractor will provide all usual trade show services, including labor. Exceptions are: a. Supervision may be provided by the Exhibitor. b. The Exhibitor may appoint an exhibit installation contractor or display builder. Note: Exhibitors may NOT Employ the service of independent contractors to install and dismantle their display without the prior consent and written authorization from Veal Convention Services Inc. Contact Veal Convention Services should you have any questions. For services such as cleaning and drayage, no contractor other than the Official Service Contractors will be approved. For services such as electrical, and internet/telephone no contractor other than the official service providers of the Arthur R. Outlaw Convention Center will be allowed on the show floor. (Order forms for these services are included in this Exhibitor Manual). This regulation is necessary because of licensing, insurance, and work done on equipment and facilities owned by parties other than the Exhibitor. Exhibitors shall provide only the material and equipment they own and to be used in their exhibit space. Page 6

7 PAYMENT POLICY PLEASE FAMILIARIZE YOURSELF WITH THIS POLICY BEFORE ORDERING ANY SERVICES ***NO SERVICES WILL BE RENDERED WITHOUT FULL PAYMENT IN ADVANCE*** 1. Advance orders: For your order(s) to be processed and to receive discount pricing, full payment of cash, check or credit card must accompany your order. Purchase orders do not qualify for Advance Prices. Payment must accompany order to qualify for Advance Prices. 2. Show Site Orders: Services ordered at the show site will not be processed without full payment at the time the order is placed. 3. Third Party Orders: If you contract your work to a display or exhibit house and require services from Veal, the payment policy stated above applies. Please pass this information on to them. 4. Shipping Freight to If you will be shipping to our warehouse, and/or ordering installation and dismantling Warehouse and/or labor or rigging labor: YOU MUST COMPLETE THE CREDIT CARD AUTHORIZATION Ordering Rigging or FORM BELOW. OUR SERVICE WILL NOT BE PERFORMED UNLESS WE HAVE I&D Labor: THIS COMPLETED AND RETURNED TO OUR OFFICE. 5. ALL CHARGES MUST BE PAID IN FULL PRIOR TO CLOSE OF SHOW BY EITHER CASH, CHECK OR CREDIT CARD. 6. If rigging labor is needed on move-out or you will be using dismantling labor, these charges will be put on your credit card and your copy of the receipt and invoice will be mailed to you, if requested, within 10 days of close of show. 7. International exhibitors must pay for all services in U.S. Funds prior to show closing. A $20.00 surcharge will be added for processing checks drawn on foreign banks. CREDIT CARD PROCEDURE FORM (To be used for Veal Convention Services, Inc. ONLY) FIRM: PHONE # FAX # ADDRESS: Charge (Check one): Mastercard Visa American Express Discover Expiration date: / (Signature Panel Code) Account No. : Signature: Print Cardholder s Name: Cardholder s billing address: AUTHORIZED BY (PRINT NAME): SIGNATURE: Page 7

8 OFFICIAL Service Contractor: PLEASE READ CAREFULLLY ALL ORDERS FOR EQUIPMENT OR SERVICES ARE GOVERNED BY THESE: RENTAL TERMS & CONDITIONS, SHIPPING INSTRUCTIONS, AND LIMITS OF LIABILITY RENTAL TERMS AND CONDITIONS TERM: The term of this agreement is for a rental period of 7 days or any portion thereof. An additional 50 percent charge will be added for each 7 day period or any portion of subsequent 7 day periods. NO REFUND or reduction of charges will be made on any unused portion of stipulated rental period. Equipment will not be moved to any other location without written permission of VEAL CONVENTION SERVICES, INC. ("VCS") PAYMENT: VCS terms of payment are: Due Upon Receipt. Unpaid accounts after 14 days from invoice date will accrue a SERVICE CHARGE of.05% per day. Annual Interest Rate - 18%. Tax Exemption Certificates must be submitted with payment for credit, if applicable. COSTS OF COLLECTION: The renter agrees to pay all cost, interest, attorney's fees and other costs incurred by VCS in protecting its rights of property under this agreement, or in suing the renter for the breach of this agreement. The renter waives all rights of exemptions under the laws of the State of Alabama or any other state as to personal property. RETURN OF MATERIALS: All material to remain the property of VCS Prices quoted cover rental cost only. Upon the expiration or termination of this rental agreement all materials shall be surrendered to VCS personnel or returned to the VCS warehouse in the same condition in which they were received. The acceptance of the return of the rented equipment is not a waiver by VCS of any claims for latent or patent damage to the equipment. Materials not returned at the end of the rental period will be invoiced at replacement cost. REPLACEMENT OF RENTED MATERIALS: The renter agrees to compensate VEAL CONVENTION SERVICES, INC. should said equipment be lost, stolen, missing, broken, and/or damaged by any cause whatsoever, whether due to renter's fault or not. All materials lost, stolen, missing, broken, and/or damaged will be invoiced at current market replacement cost. RIGHT-TO-ENTER: It shall be lawful for VCS or its agents, at all reasonable times, to enter the premises upon which materials and/or labor are being utilized for the purpose of viewing the state and condition of said materials and/or labor. SHIPPING INSTRUCTIONS SHIPPING CHARGES Please prepay all shipping charges. VCS will not accept or be responsible for collect shipments. CONSIGNMENT All shipments must be consigned C/O Veal Convention Services to enable us to accept them for handling. The convention complex will not accept direct shipments for lack of facilities for receiving or storing freight. BILLS OF LADING Bill of lading or delivery documentation should accompany all shipments. Upon shipping, send bill of lading with weight, number of pieces and content to VCS and your on-site representative. All shipments must have certified weight receipts, as handling charges are based on the weight of the shipment. If no weight is attached, charges will be based on an estimated weight and no adjustments will be made. UNLOADING EQUIPMENT AND LABOR Labor and equipment for receiving your freight is included in the freight handling charge. Labor and equipment for uncrating, assembling, installing, dismantling and repacking is available to exhibitors. Please see the Installation and Dismantling Labor Order Form. STORAGE All shipments can be stored for 30 days prior to initial set-up day. After set-up all empties will be picked up and stored until official close of the show. Empty stickers are provided at the VCS service desk. OUTBOUND SHIPMENTS Bills of lading and shipping labels are available at the VCS service desk. We recommend that you prepare bills ahead of time. Freight will be sent by common carrier selected by VCS unless a specific carrier is requested. UPS and FedEx shipments must have an account number. Shipments sent using VCS's account numbers and/or charges otherwise invoiced to VCS will result in a service fee to your account amounting to 25 percent of the carrier's total charges. Use of VCS Freight Handling services authorizes VCS to pay outbound freight charges for your shipments by any carrier using the credit card on file for your company. LIMITS OF LIABILITY VCS and its subcontractors will not be liable for damage, loss, or delay to uncrated freight, improperly packed freight, breakage or concealed damage. VCS and its subcontractors shall not be liable for any loss, delay, or damage due to any cause beyond reasonable control, including, but not limited to, fire, strikes, accidents, transportation contingencies, theft, weather, acts of God, etc. VCS and its subcontractors shall not be liable for ordinary wear and tear in handling of freight, or any damage incurred during the handling of freight requiring special devices to properly load, place or reload unless a ten day advance notice has been given to VCS in time to obtain the proper equipment. Insurance shall be obtained by the exhibitor. The amounts payable to VCS hereunder are based on the value of material handling services and the scope of liability as herein set forth and are unrelated to the value of the exhibitor s property. It is understood that VCS and its subcontractors do not provide for full liability should loss or damage occur. It is agreed that if VCS and its subcontractors should be found liable for loss or damage to exhibitor s equipment the liability shall be limited to the specific article that was specifically lost or damaged. Such liability shall be limited to a sum equal to $.30 per pound per article with a maximum liability of $50.00 per item or $1, per shipment whichever is less. Provisions of this paragraph apply if loss or damage results directly or indirectly to property through performance or non-performance of obligations imposed by offerings of services to exhibitors, or negligence by VCS, its subcontractors or their employees. VCS and its subcontractors shall not be held liable to any extent whatsoever for actual, potential or assumed loss of profits or revenues which may result from any loss or damage to exhibitor s material. Claims for loss or damage must be submitted to VCS by the close of show. No action shall be brought against VCS or its subcontractors more than one year after the cause of action accrues. In order to expedite removal of freight from the show site VCS shall have the authority to change designated carriers if such carriers do not pick up on time. Where no disposition is made by the exhibitor, freight will be taken to a warehouse to await exhibitor s shipping instructions. The exhibitor agrees to be responsible for charges related to such handling. VCS assumes no liability as a result of such rerouting or handling. The consignment or delivery of a shipment to VCS or its subcontractors by its exhibitors or by any shipper on behalf of an exhibitor shall be construed as an acceptance by such exhibitor (and/or other shipper) of the terms and conditions set forth above. BE SURE THAT THE MATERIALS YOU SHIP TO SHOW SITE ARE INSURED FROM THE TIME THEY LEAVE YOUR WAREHOUSE UNTIL THEY ARE RETURNED. CONTACT YOUR INSURANCE REPRESENTATIVE TO ARRANGE THIS COVERAGE. Page 8

9 RENTAL FURNITURE & ACCESSORIES ORDER FORM THIS FORM MUST BE COMPLETED AND RETURNED TO ADDRESS ABOVE OR FAX (205) PLEASE SEND CHECK OR COMPLETE PAYMENT POLICY FORM. TABLES Bare Advance Floor TABLES Skirted Advance Floor Quantity Order Order Quantity Order Order 4ft by 2ft $29 $49 4ft by 2ft $79 $99 6ft by 2ft $39 $59 6ft by 2ft $89 $109 8ft by 2ft $49 $69 8ft by 2ft $99 $119 Counter-height (42") tables add $20. Color: Counter-height (42") tables add $40. CHAIRS Advance Floor CARPET Advance Floor Quantity Order Order Quantity Order Order Folding $19 $29 10ft x10ft $99 $179 Side $49 $69 10ft x20ft $189 $329 Arm $49 $69 $3 per square foot Barstool $69 $89 Color: OTHER Advance Floor Quantity Order Order Quantity ADVANCE ORDER ONLY 6ft riser $79 $119 42in Flat/LCD monitor with stand $195/per day Cocktail table $79 $119 DVD player with monitor $195 /per day Easel $29 $49 23in Flat/LCD monitor $149 /per day Wastebasket $19 $29 V H Pegboard (4 x8 ) $199 Sign Hooks (6) $1 $2 V H Message Board (4 x8 ) $199 FOR ADVANCE PRICE, ORDERS & PAYMENT MUST BE RECEIVED BY WEDNESDAY, OCTOBER 17, 2012 Total Charges: Subtotal $ plus 10% Rental Tax Surcharge $ equals Total Due $ FIRM: PHONE # FAX # ADDRESS: I agree to the "Rental Terms & Conditions, Shipping Instructions and Limits of Liability, " and authorize VCS to charge the credit card on file as per the separately completed "Payment Policy Form" for the above equipment and/or services. AUTHORIZED BY (PRINT NAME): SIGNATURE: DATE: Page 9

10 OFFICIAL Service Contractor: INSTALLATION AND DISMANTLING LABOR ORDER FORM ADVANCE RATES: Straight Time $60 per hour Overtime $90 per hour FLOOR ORDER RATES: Straight Time $90 per hour Overtime $135 per hour THIS FORM MUST BE COMPLETED AND RETURNED TO ADDRESS ABOVE OR FAX (205) PLEASE SEND CHECK OR COMPLETE PAYMENT POLICY FORM. Starting time can be guaranteed only when labor is requested for the start of the working day, which is 8:00am. The minimum charge of one (1) hour per person will apply and time will commence in accordance with the exhibitor's request and in half (1/2) hour increments thereafter. Work will be done on a straight time basis if circumstances permit; however, this is not a guarantee that overtime charges will not be invoiced if necessary. Failure to call for labor at requested time will result in one (1) hour charge per man requested, unless twenty-four (24) hour advance notice is provided. Orders received at the show will be processed after advance orders. Veal Convention Services cannot be responsible for losses due to theft, loss or damage or for product/literature that is not properly packed and labeled. Review your insurance policies to be sure that you have proper coverage. STRAIGHT TIME IS 8:00 AM 5:00 PM WEEKDAYS. OVERTIME IS BEFORE 8:00 AM AND AFTER 5:00 PM WEEKDAYS, AND ALL DAY SATURDAY AND/OR SUNDAY VEAL CONVENTION SERVICES, INC. PRIORITY SERVICE SUPERVISION OF BOOTH DISPLAY INSTALLATION AND DISMANTLING The undersigned requests that Veal Convention Services, Inc. supervise the installation and/or the dismantling of the undersigned's display. Number of crates cartons carpet that make up your exhibit. Shipped by way of: Date of Shipment: Tracking Number: Are drawings, blueprints, photos included in crates, or enclosed with this order? Yes / No Number of persons requested: Estimated number of hours required to accomplish work: At close of show, ship to: by way of: SPECIAL INSTRUCTIONS: EXHIBITOR SUPERVISION OF BOOTH DISPLAY INSTALLATION AND DISMANTLING The undersigned requests person(s) for hour(s) to install display on at am/pm. The undersigned requests person(s) for hour(s) to dismantle display on at am/pm. Exhibitor Representative: Company: FIRM: PHONE # FAX # ADDRESS: I agree to the "Rental Terms & Conditions, Shipping Instructions and Limits of Liability, " and authorize VCS to charge the credit card on file as per the separately completed "Payment Policy Form" for the above equipment and/or services. AUTHORIZED BY (PRINT NAME): SIGNATURE: DATE: Page 10

11 SIGNS, BANNERS, GRAPHICS, AND DISPLAY ORDER FORM THIS FORM MUST BE COMPLETED AND RETURNED TO ADDRESS ABOVE OR FAX (205) PLEASE SEND CHECK OR COMPLETE PAYMENT POLICY FORM. All signs and banners are produced using our full color, digital inkjet wide format printer. You send the artwork and/or the info for the sign. We send you a proof for approval. You are not charged for layout, editing, or changes unless your signage requires more than routine processing time (about 20 minutes). We will advise you of any charges before the work is done. We produce the sign, banner or graphics and deliver them to you at the show. SIGNS (Advance Order Only) 24in by 36in foamcor sign $79 2ft by 8ft foamcor sign $149 BANNERS (Advance Order Only) 2ft by 8ft vinyl banner $149 3ft by 8ft vinyl banner $169 4ft by 8ft vinyl banner $199 DISPLAY EQUIPMENT (Advance Order Only) (Note: Signage and graphics not included.) Vertical Banner Stand Purchase: $99 Rental $59 Retractable Vertical Banner Stand Purchase: $199 Rental $89 Table Top Pop Up Display Purchase: $1,499 Rental $499 Floor Standing Pop Up Display Purchase: $1,999 Rental $699 Modular Aluminum Displays available for Purchase or Rent. Please inquire for pricing. Easel Purchase: $79 Rental $29 Total Charges: Subtotal $ plus 10% Rental Tax Surcharge $ equals Total Due $ FIRM: PHONE # FAX # ADDRESS: I agree to the "Rental Terms & Conditions, Shipping Instructions and Limits of Liability, " and authorize VCS to charge the credit card on file as per the separately completed "Payment Policy Form" for the above equipment and/or services. AUTHORIZED BY (PRINT NAME): SIGNATURE: DATE: Page 11

12 FORKLIFT & LABOR ORDER FORM THIS FORM MUST BE COMPLETED AND RETURNED TO ADDRESS ABOVE OR FAX (205) PLEASE SEND CHECK OR COMPLETE CREDIT CARD INFORMATION BELOW. Starting time can be guaranteed only when labor is requested for the start of the working day, which is 8:00am. The minimum charge of one (1) hour per person will apply and time will commence in accordance with the exhibitor's request and in half (1/2) hour increments thereafter. Work will be done on a straight time basis if circumstances permit; however, this is not a guarantee that overtime charges will not be invoiced if necessary. Equipment and Labor canceled without a 24 hour notice will be charged a (1) hour cancellation fee per worker and/or forklift. FORKLIFT & LABOR RATES Advance Floor Order Order Forklift & Operator (Straight time) $150 $200 Forklift & Operator (Overtime) $225 $300 Laborer (Straight time) $60 $120 Laborer (Overtime) $90 $150 *STRAIGHT TIME IS 8:00 AM 5:00 PM WEEKDAYS *OVERTIME IS 6:00 AM 8:00 AM, 5:00 PM 10:00 PM WEEKDAYS, SATURDAY & SUNDAY 7:00 AM 10:00 PM VEAL CONVENTION SERVICES, INC. PRIORITY SERVICE SUPERVISION OF BOOTH DISPLAY INSTALLATION AND DISMANTLING (In addition to the above rates, a 25% supervision fee will apply for both installation and dismantling.) The undersigned requests that Veal Convention Services, Inc. supervise the installation and/or the dismantling of the undersigned's display. Number of crates cartons carpet that make up your exhibit. Shipped by way of Date of Shipment Tracking Number. Drawings, blueprints, photos are included in crates, or are enclosed with this order. Number of persons requested. Number of hours required to accomplish work. At close of show, ship to by way of. SPECIAL INSTRUCTIONS: EXHIBITOR SUPERVISION OF BOOTH DISPLAY INSTALLATION AND DISMANTLING The undersigned requests person(s) for hour(s) to install display on at am/pm. The undersigned requests person(s) for hour(s) to dismantle display on at am/pm. Exhibitor Representative: Company: FIRM: PHONE # FAX # ADDRESS: I agree to the "Rental Terms & Conditions, Shipping Instructions and Limits of Liability, " and authorize VCS to charge the credit card on file as per the separately completed "Payment Policy Form" for the above equipment and/or services. AUTHORIZED BY (PRINT NAME): SIGNATURE: DATE: Page 12

13 VEAL Convention Services will empty exhibitor trash cans and will vacuum aisles and exhibit booth areas as needed. Exhibitors requiring additional or special cleaning services, please complete this form. SPECIAL CLEANING ORDER FORM THIS FORM MUST BE COMPLETED AND RETURNED TO ADDRESS ABOVE OR FAX (205) PLEASE SEND CHECK OR COMPLETE CREDIT CARD INFORMATION BELOW. BOOTH CLEANING SERVICE Vacuuming Advance Floor Total Order Order Before show opens -Total square footage x $.50 $.75 Daily - Total square footage x # of days x $.30 $.50 Shampoo - Total square footage x $1.49 $2.49 (Before show opens) PERIODICAL CLEANING SERVICE Empty wastebaskets, remove refuse, remove empty cartons, cleaning & dusting exhibit, tabletops, etc. at two hour intervals during show hours Advance Floor Order Order One day $49 $79 Duration of show Number of days x $39 $79 Other equipment and services are available for special needs. Please call with any questions. Square feet x Rate x # of Days Total Charges $ FIRM: PHONE # FAX # ADDRESS: I agree to the "Rental Terms & Conditions, Shipping Instructions and Limits of Liability, " and authorize VCS to charge the credit card on file as per the separately completed "Payment Policy Form" for the above equipment and/or services. AUTHORIZED BY (PRINT NAME): SIGNATURE: DATE: Page 13

14 ARTHUR R. OUTLAW MOBILE CONVENTION CENTER Rules and Requirements Vehicle Unloading Vehicle unloading may be from the Loading Dock or Center Parking Garage. The Garage should only be used for small equipment that does not require a flatbed cart to transport. All other vehicles must enter the building through the loading dock. Uniformed attendants will direct you for off loading. Beverages and Food Items Alcoholic beverages, non-alcoholic beverages and/or food may not be brought into the Arthur R. Outlaw Convention Center. Any food sampling must be a direct component of your business, and must be approved prior to show start. Any food deliveries will be turned away at the Main Entrance by Convention Center security guards. Booth Exhibitor Restrictions 1. Height. Nothing can be displayed higher than the 8 backdrop drape, without prior approval. 2. Overhead. No canopies or tents of any kind are permitted in booth areas. 3. Balloons are not permitted in the South Exhibit Hall. Construction and Placement of Signs and Banners All exhibit signs must be freestanding or floor-type signs. No signs, banners, plaques, pennants, etc. can be hung from the ceiling, walls or perimeter drapes. All signs must be professionally manufactured and have a finished surface on all edges and sides. Signs cannot block the view of other exhibitors. Fire Regulations Exhibitors must comply with all federal, state, and local fire codes which apply to places of public assembly, in particular, Chapter 5, 8 and 31 of the Life Safety Code. All curtains, bunting, draping, etc., of any kind must be flameproof. Special care should be taken not to block or obstruct any fire hose or fire extinguisher cabinets, fire pull boxes or entrances and exits within the Mobile Convention Center. Licensing All exhibitors must be licensed to do business in the State of Alabama and have a current sales tax number for any direct selling from the Show Floor. Parking Parking at the Convention Center is $5.00 per vehicle, per day. All exhibitors will be allowed in and out privileges when the parking booth is manned. Liability Each exhibitor is entirely responsible for the space allotted him through his contract. Each exhibitor agrees to reimburse the Arthur R. Outlaw Convention Center for any damage to the floors, ceilings or walls within his contracted area. Decorations, signs, banners and streamers may not be attached, taped, nailed or otherwise fastened to any ceiling, window, painted surface or wall of the Arthur R. Outlaw Convention Center. Any special decorations or signs must be approved by the Arthur R. Outlaw Convention Center Management as to location and method of installation. Under NO circumstances are helium balloons or adhesive-back decals to be given away or permitted to be used in the Arthur R. Outlaw Convention Center. Any cost incurred by the Arthur R. Outlaw Convention Center for the use or removal of these items will be charged to the exhibitor. The Arthur R. Outlaw Convention Center assumes no liability or responsibility for any loss or theft. Therefore, it is the exhibitor's responsibility to provide their own insurance coverage for vehicles, exhibits, materials and so forth. No Smoking Policy The Arthur R. Outlaw Convention Center is a non-smoking facility, except in designated areas. Please refrain from smoking in the Arthur R. Outlaw Convention Center, other than in those posted areas where smoking is permitted. Security The Exhibit floor will be secured at the conclusion of Exhibit Hours. All exhibitors must enter and exit through the Main Concourse doors. Arthur R. Outlaw Convention Center cannot be held responsible for theft or items missing from your booth. If your display contains something of particular value, it is recommended that you secure it overnight.

15 ARTHUR R. OUTLAW MOBILE CONVENTION CENTER Order Forms Electrical Services Order Form included in Exhibitor Manual The Arthur R. Outlaw Mobile Convention Center serves as its own electrical services contractor. Electrical service rates are outlined on the service order form included herein. All electrical equipment must be Underwriter Laboratory approved. The Arthur R. Outlaw Mobile Convention Center electrical equipment, i.e., extension cords, electrical distribution panels, spotlights, etc., are not to be removed by exhibitors. Wireless Internet Service Complimentary wireless internet will be available in the AAPA 2012 Exhibition Hall. Exhibitors must have a wired enabled device in order to access. WIRED Internet Service Can be purchased by completing the Order Form included in this Exhibitor Manual, or by accessing our online ordering mechanism (see below) Telephone Services - Phone service is available to all areas of the building. Rates and service features are outlined on the service order form on the website (see below). All phone instruments and phone lines are the property of the Arthur R. Outlaw Mobile Convention Center. Audio Visual: Contact: Mr. Lew Walding, Director of Audio Visual Services, Projection Presentation Technology Tel: (251) or lwalding@projection.com ONLINE ORDERING To access online order forms for electric, wired internet and telephone services, please visit the Mobile Convention Center s website ( Click on the For Exhibitors icon in the center of the page. Next, click on the Service Forms drop-down menu. From here you will be able to access these forms for your convention. Fill out forms completely. Click on submit form to transmit completed form.