Technical Advance Form for hires to be completed no less than four weeks before load-in.

Transcription

1 Technical Advance Form for hires to be completed no less than four weeks before load-in. This document is designed for pre-production details to be exchanged between the Tour/Stage Manager or Hirer and Mechanics Technical Manager. This information to be sent to, the Mechanics Technical Manager, no less than 4 weeks in advance of your load in. Please read carefully and complete in full. To arrange a meeting or help completing this form please contact Lee Rothwell the Technical Manager on or Lrothwell@burnleyleisure.co.uk at your earliest convenience. The Mechanics Technical Manager and the hirer should sign this form when both parties are agreed on the outcome of the production meeting. Please note: If this meeting does not take place at least four weeks prior to the performance, we may not be able to supply your specifications. 1. Portable Appliance Testing All Electrical equipment brought onto Burnley Mechanics Premises must be P.A.T tested and accompanied by a valid Test Certificate otherwise you will not be permitted to use it under any circumstances. 2. Scenery/back drops. All scenery and drapes brought onto the Mechanics Premises must be made up of fire retardant material or be fire proofed. Proof of compliance with the above will be required. Please notify us of any difficult items, such as large scenery or set, or particularly heavy or awkward pieces of equipment, as soon as possible. Load-in is via a lift (2.6m long x 1.6m wide x 2.3m high, capacity 2 1/4 tonnes) and then a winch (capacity 500kg). 3. Access to the Building Access to stage and dressing room areas for Get-In, rehearsals and before performance is via the top Manchester Road entrance (marked Staff & Performers entrance only). As this door is unmanned it is the responsibility of the hirer to sign in & out your Performers and Crew at this point and ensure that both out and inner doors remain locked shut to maintain security. Access requirements for get-ins, rehearsals and performances must be clearly stated. Please be very clear as to when you require access to the Theatre, as staff rotas are compiled from the information you give and you will be charged accordingly. 4. Health & Safety Hirers and Touring crew must be electrically competent, have a proven working knowledge of Lighting & Sound Consoles, Hemps, and be competent rigging all types of stage equipment. The in-house crew will refuse access to equipment if competence appears to be lacking. Risk Assessments and Procedures should be adhered to at all times, cast and wardrobe should take note of RA 66. The roof space above the auditorium [Lighting Gantries FOH 1-3] is a Permit To Work Area and only persons with Working at Height Certification will be permitted to work in this area. Your Lighting Technician, Designer or Tour Manager should be made aware of this to consider any implications. A member of the Mechanics technical team will be on duty each session in a supervisory and advisory capacity only. A minimum gap of 1.2 metres (4 ft) must be maintained between the front of the stage extension/orchestra pit and the front row of the auditorium seating to comply with Health and Safety requirements. 5.The Get-In/Out Must take place straight after your last Performance. The stage, control room and dressing rooms must be left clean & tidy as you will have found it, all equipment returned back to storage. The Hirer s responsible representative should notify the Mechanics Duty Technician when get-out has been completed. It is the sole responsibly of the responsible person from the hirer to set and return ALL music stands, carpet, cables and orchestra rails to storage which will commence straight after the last performance. It is the sole responsibly of the lighting/sound engineer(s) to return ALL equipment back to storage during the load out, which will commence straight after the last performance. 6. Early Delivery & Late Collection Scenery, Props etc, are the responsibility of the hirer/society, and a representative must be in attendance to receive and dispatch the goods especially if the goods need to be signed for. Temporary storage of scenery, props or costumes can be arranged in advance and may incur an additional charge. The Mechanics will not be held responsible for any damage to, or loss of equipment temporally stored by your Society or Company. 7. Mechanics Equipment. We endeavour to keep all our equipment in a serviceable condition. From time to time it is be possible that some equipment may not be available, due to wear & tear or damage or unforeseen circumstances. Should a particular item be essential to your production, we suggest you inform the Technical Manager at the earliest opportunity.

2 Show / Event Details Name of Society / Company Name of Show / Event Company/Stage Manager / Hirer Contact Details Name: Address: Telephone: address: Please Note: It is the Company/Stage Manager & Hirers ultimate responsibility to ensure that: Hire terms and conditions are carried out correctly. Post Code: Mobile: Risk Assessments and Procedures SHOULD BE adhered to at all times, taking a special note to procedure 66. All production details agreed in advance with the Mechanics Technical Manager. All Stage, Lighting and Sound equipment is looked after and restored back to how you found it. All damages and breakages will be charged for. Access Early Delivery if any Technical Rehearsal / Dress Date: Time: From: To: Technical Rehearsal / Dress Date: Time: From: To: Get-Out: Must take place straight after the last Performance Late Collection: Date: Time: A representative from the hirer/company must be present to return goods especially if they have to be signed for. Access & Performance Times Performance nights only Performance Date/s From: / / To: / / Performance Start Time/s Time access required to Dressing Rooms and Stage Areas Under normal circumstances this would be 1hr prior to doors

3 Lighting The following is supplied as standard Control: Chamsys MagicQ 100 Pro Lighting Desk Dimming: ETC Sensor 124 Dimming, 20 Switched Rigging: Adv 1. Truss: 8m Box Truss 2 x 500kg Manual Chain Hoists Adv 2. Truss: 6m Tri Truss 2 x 250kg Manual Chain Hoists Truss 1 & 4: 8m Box Truss 2 x 500kg Electric Chain Hoists Truss 2 & 3: 9m Box Truss 2 x 500kg Electric Chain Hoists All Trusses have 16A hot power and DMX. Please ask for Stageplan positions. 10 RGBW Par Cans, 6 RGB Cyc Floods, 8 Robe LEDWash 300, 8 Robe Classic Spot 300, 8 MHX 200 LED Spot, 8 Showtec Shark Zoom Wash, 1Kw PC (18) Source4 Zoom 15/30 (12) Prelude 16/30 Profile (6), Robert Juliat Manon 1200 (2)Follow Spots 1 x Projector: NEC 7,200 Lumens (Fixed Position) Please note our lighting system requires four DMX universes to control the system. Additional lighting equipment and fixtures are available for hire. Please ask for information and hire charges. Will you require the service of the Mechanics to Focus the lights or Programme the lighting desk? BOTH FOCUSING PROGAMMING Do you require the use of the follow spots (Fixed Positioned) ONE BOTH When using follow spots House seats V 1&2, X 26&27 must be taken of sale. Are you bringing any of your own lighting onto the premises? Notes All equipment is subject to wear & tear and possible damage and may not be available for us. Please see condition 7 on page 1 of this document. Visiting Lighting Engineer / Designer Contact Details. Name: Telephone: address: Mobile: Please Note: The Front of house Lighting Gantries are a Permit To Work area only persons with a valid Working At Heights Certification will be allowed access to this area. The Lighting Engineer must be electrically competent and have a proven working knowledge of lighting systems. Should competence not be proven to the in house duty technician they will not be permitted to use the equipment. All electrical equipment hired or belonging to the hirer brought onto the Mechanics premises requires a fully valid PAT Test Certificate otherwise you will not be permitted to use it under any circumstances. It is the sole responsibly of the lighting engineer to return ALL lanterns and fixtures back to standard, TRS and trussing back to storage during the load out, which will commence straight after the last performance.

4 PA System The following is supplied as standard Mixer: Soundcraft Expression 3 32-Channel Digital Desk DBX 260 Speaker Management System DBX Dual 31-Band Graphic EQ 36 Send / 8 Return Analogue tie-lines to stage 4 Digital (Cat5) lines to stage, 2 SL and 2 SR 32 Channel Digital stagebox PA: Kling & Freitag 12" + Horn Top Boxes (4) Kling & Freitag 6" + Horn Delays (2) Kling & Freitag 6" + Horn Front Fills (4) TP218 2x18" Subwoofer (2) Crown XLS 2502 Amplifiers (4) - Total Power 3.5Kw per side 2 x on stage monitors side fills, 2 x Mics with XLR leads are supplied with the system. Additional sound equipment is available for hire from the Mechanics. Please ask for further details and hire charges. DO YOU REQUIRE THE USE OF THE IN-HOUSE PA SYSTEM YES NO ARE YOU USING YOUR OWN PA SYSTEM YES NO If yes please specify below what you will intend to bring with you Notes All equipment is subject to wear & tear and possible damage and may not be available for use. Please see condition 7 on page 1 of this document. If you re mixing position is to be located in the auditorium with theatre seating format, rows L & M or W &X must be removed from sale to accommodate a space w5 x d4ft (w1.5 x d1.2mtrs) for desk and racks. Local 13amp mains is available at each point along with a L & R line level feed to in house FOH Rig. A 63amp single-phase clean power supply is located Stage Left on stage. Visiting Sound Engineer Contact Details Name: Telephone: address: Mobile: It is the sole responsibly of the sound engineer to return ALL equipment back to standard, cables, stands and monitors back to storage during the load out, which will commence straight after the last performance Stage Facilities & Details. The following is supplied as standard Stage Management / Prompt Side: location stage left there is communication between Control Room, Stage and Opposite Prompt, via com s, a show relay to dressing rooms and call facilities to Dressing Rooms and FOH. A TV Monitor is located prompt side and in the dressing room foyer relaying vision from the stage. The Proscenium is 27ft 10 [8.5Mtrs] wide and the Height 13ft 9 [4.2Mtrs]. The stage is 23ft 6 [7.15Mtrs] deep the clearance height on stage with lanterns hung and trusses on limit is 16ft 4 [5Mtrs] Height to grid is 16ft 2 (4.9Mtrs]. Stage Power is located prompt side, stage left and consists of a 32, 63 & 125amp Single and 3 Phase Supplies, there is a 63amp Clean Supply for sound use only. Flying Facilities are all hemp bars. Safety Curtain is operated from Prompt side stage left. Red Stage Curtains are operated from Prompt corner or control room they are variable speed and on the fastest speed take 7 seconds to open or close. DO YOU REQUIRE THE USE OF THE HOUSE RED HOUSE CURTAINS YES NO Black half-way tabs, Manually operated from SL, if removed or relocated must be returned on load out DO YOU REQUIRE THE USE OF THE BLACK HALFWAY TABS YES NO

5 Special Effects Are you using any of the following? Failure to complete or inform us of these details may result in permission not being granted for use. 1.Pyrotechnics YES NO This should include any handheld units or device that can explode or set on fire. 2.Smoke Machine Haze Machine None 3.Strobes/ flashing lights YES NO The use of strobe(s) requires you to inform the audience in advance before you use them 4.Naked Flame YES NO 1,2 & 4 require a risk assessment and method statement and approval before use. Firearms / Weapons (Guns, Swords & Knifes) BLANK FIRING ONLY & BLUNT and can only be used on stage. Our risk assessment requires these items to be locked away securely when not in use, they can be stored securely on the mechanics presises. Written permission from Environmental Health and /or Fire Brigade may be required before using certain firearms and may require 2-3 weeks minimum notice to receive permission Piano Steinway Grand Piano (C) (Hire Charge applies) DO YOU REQUIRE THE USE OF THE STEINWAY PIANO YES NO Will you require the piano to be tuned YES NO If so to what pitch (Tuning Charge applies) Only the Mechanics authorised tuner may carry out piano tuning. Rostra Metal Rostra 8ft x 4ft [2.4Mtrs x 1.2Mtrs Heights are 4, 1ft & 2ft [0.01/0.03/0.06mtrs] Hire charge applies DO YOU REQUIRE THE USE OF ROSTRA YES NO HOW MANY (6 available) _ Orchestra DO YOU REQUIRE AN ORCHESTRA PIT YES NO HOW MANY MUSICIANS Music Stands illuminated (Max. 12 available) DO YOU REQUIRE THE USE OF THE MUSIC STANDS YES HOW MANY Conductor Stand illuminated (1 available) DO YOU REQUIRE THE USE OF THE CONDUCTOR STAND YES Please Note Three rows of stall seating must be removed in the auditorium when requiring an orchestra pit. A minimum gap of 1.2 metres (4 ft) must be maintained between the front of the orchestra pit and the front row of the auditorium seating at all times to comply with our Health and Safety requirements. The responsible person from the company/society to make sure ALL music stands, carpet, cables and orchestra rails are returned back to storage. Please see condition 7 on page 1

6 Dressing Room Facilities 5 x dressing rooms in total, includes accessible (dressing room 4). Dressing Rooms are located on the next level up from the stage via a staircase. A TV Monitor is located in the dressing room foyer relaying vision from the stage. Please Note: If you require accommodation for over 30 cast members you must book the Tudor room. Dressing rooms will be locked 20mins after performance comes down Under stage area cannot be used as a dressing room DO YOU REQUIRE THE DRESSING ROOM FACILITIES YES NO Notes and Details of any other requirements Availability of items requested on this form are not guaranteed until the form has been signed and approved by the Mechanics Technical Manager Hirer Signed by: Position: Print name: Mechanics Technical Team Signed by: Position: Date: All the above details will help us prepare for your visit this document must be completed in full signed by both Hirer & Mechanics Technical Manager and ed to lrothwell@burnleyleisure.co.uk no less than four weeks prior to your arrival. If you require assistance completing the above please call Lee Rothwell on or Lrothwell@burnleyleisure.co.uk