in partnership with sponsorship & exhibition packages

Transcription

1 in partnership with sponsorship & exhibition packages

2 INVITATION Dear Valued Sponsors and Exhibitors We take great pleasure in inviting you to attend the Goodfellow Symposium 2019 as sponsors and exhibitors. The Symposium will take place at the Vodafone Events Centre in Auckland, March 22 to 24, It is an engaging and valuable meeting where health professionals can update their clinical knowledge and practical skills. We pride ourselves in presenting the latest research, clinical updates and relevant topics for application into every day practice. The Symposium delivers a broad platform of learning through inspirational plenary sessions, engaging breakouts and focused clinics. We appreciate that the sponsors and exhibitors contribute a valuable component of the Symposium by supporting the meeting and providing an opportunity for medical practitioners to gain the latest updates and product information directly from the industry. This prospectus outlines sponsorship and exhibition opportunities available. Please take the time to review the packages and determine your requirements for the promotion of your business and contact us if any further clarification is needed. We look forward to sharing this valuable event with you. Kind regards Bruce Arroll Goodfellow Director Sponsorship Contact Bridgette Sinclair Sponsorship & Exhibition Sales Executive On behalf of the Goodfellow Symposium The Conference Company goodfellow@theconferencecompany.com Telephone: New Zealand Postal: PO Box 90040, Auckland 1142, New Zealand - 2 -

3 Benefits of participating A multi-disciplinary programme caters for general practitioners, primary health care nurses, pharmacists, urgent care physicians, registrars, specialists and others working in primary health care. Exhibitors have the opportunity to mix with delegates in both the exhibition space and at social functions. To attract delegates we ensure: A wide-ranging choice of topics A high quality of presenters An opportunity for stimulating interaction with delegates peers and other disciplines Engaging and informative sessions covering practical techniques, latest clinical updates and useful tools and techniques to apply in practice The Goodfellow Symposium is the premiere CME and CPD (continuing professional development) event in Auckland for GPs, nurses and primary health care professionals. Each year the symposium continues to grow. Participant numbers for past 7 years: Positive feedback from GPs: great interactions and sharing with many disciplines, very well organised. Positive feedback from Nurses also provided encouraging feedback: an excellent and informative conference. Positive Pharmacist feedback was similar: I will be able to use the information in my professional environment and a wonderful symposium. The Goodfellow Symposium adheres to the RNZCGP Exhibition and Sponsorship Policy (copy available on request). All onsite promotions will be expected to be aligned with this policy and all other relevant codes of practices (for example the Medicines New Zealand Code of Practice)

4 SPONSORSHIP OPPORTUNITIES Breakfast Session Sponsor - NZ$10,000 + gst afternoon tea, lunch and Networking Function One (1) Speaker registration which includes attendance at sessions, morning tea, afternoon tea, lunch and Networking Function SOLD Presentation A 45 minute session which includes questions and answers content to be approved by the organising committee Opportunity to supply catering (additional cost) Standard audio visual equipment will be provided in the room Half page advertisement in the Symposium handbook (artwork supplied by sponsor) 150 word company profile to be included in the Symposium handbook and Networking Function Sponsor - NZ$7,000 + gst afternoon tea, lunch and Networking Function Two (2) additional tickets to Networking Function Exhibition Space Complimentary standard stand in the exhibition area (3 x 2.4m) One (1) exhibitor pass with access to morning tea, afternoon tea, lunch and Networking Function Naming rights to the Networking Function Verbal acknowledgement at the Networking Function Opportunity to display free standing banners (or other static display) at the Networking Function Quarter page advertisement in the Symposium handbook (artwork supplied by sponsor) 150 word company profile to be included in the Symposium handbook and Limited to 4 Exclusive Opportunity - 4 -

5 Sponsor - NZ$7,000 + gst afternoon tea, lunch and the Networking Function SOLD Exhibition Space Complimentary standard stand in the exhibition area (3 x 2.4m) One (1) exhibitor pass with access to morning tea, afternoon tea, lunch and Networking Function Exclusive Opportunity Branding and Promotion on the App Logo presence on the front splash page of the App, highlighting the conference this page will be hyperlinked to the company website and will appear every time anyone opens the App Logo presence on all App pages. This will also be hyperlinked to the company website Promoted as the Sponsor Company acknowledgement in App instruction communications to delegates (handbook, welcome letter, website) Quarter page advertisement in the Symposium handbook (artwork supplied by sponsor) 150 word company profile to be included in the Symposium handbook and - 5 -

6 Lunch Sponsor - NZ$6,000 + gst afternoon tea, lunch and Networking Function Limited to 2 Exhibition Space Complimentary standard stand in the exhibition area (3 x 2.4m) One (1) exhibitor pass with access to morning tea, afternoon tea, lunch and Networking Function Opportunity to have roll up banners near the catering stations during the sponsored Lunch Company logo as a holding in the session room during the Lunch Quarter page advertisement in the Symposium handbook (artwork supplied by sponsor) 50 word company profile to be included in the Symposium handbook and Meeting Lounge Sponsor - NZ$5,000 + gst Two (2) Symposium registrations which include attendance at sessions, morning tea, afternoon tea, lunch and Networking Function ONLY 1 left Limited to 2 Inclusions Dedicated space provided in the exhibition hall. Some furniture will be provided but we would encourage additional furniture to be supplied by the sponsor to make it their own space (additional branding and furniture at sponsor cost; to be approved by the organising committee). Please note space includes the opportunity to display up to two free standing banners with some limited marketing material on the furniture but not to exhibit products or devices. Should you wish to demonstrate or promote products you will need to purchase an exhibition stand. Quarter page advertisement in the Symposium handbook (artwork supplied by sponsor) 50 word company profile to be included in the Symposium handbook and - 6 -

7 Mobile Charge Station Sponsor - NZ$5,000 + gst Two (2) Symposium registrations which include attendance at sessions, morning tea, afternoon tea, lunch and Networking Function Exclusive Opportunity Inclusions Promote your brand whilst delegates charge their mobile phones Your company s branding will be on a standalone mobile phone charging station (as shown in picture), conveniently located in the exhibition area for all delegates to use throughout the conference (mobile charge station and branding included in sponsorship) Company logo on Symposium website 50 word company profile to be included in the Symposium handbook and App Access to delegate list post Symposium Should you wish to combine the mobile charging station with an exhibitor space, we can offer you the special price of $7,750 plus GST for a single stand or $10,360 plus GST for a double stand. Massage Sponsor - NZ$4,000 + gst afternoon tea, lunch and the Networking Function Limited to 2 Inclusions An area will be allocated within the venue to provide delegates an opportunity to relax and receive a massage. One Massage Therapist with massage chair will be provided. Massage Therapist can wear a sponsor branded T-shirt (to be supplied by sponsor). Opportunity to display a freestanding banner (maximum size 2m high and 1m wide) by the massage chair. Company logo on Symposium website 50 word company profile to be included in the Symposium handbook and App. Access to delegate list post Symposium Should you wish to combine the massage sponsorship with an exhibitor space, we can offer you the special price of $6,950 plus GST for a single stand, including one Massage Therapist and massage chair or $9,560 plus GST for a double stand, including one Massage Therapist and massage chair

8 Stationery Sponsor - NZ$4,000 + gst afternoon tea, lunch and the Networking Function Company logo on Symposium Pens and Pads (to be supplied by sponsor) 50 word company profile to be included in the Symposium handbook and Symposium Lanyards - NZ$3,000 + gst afternoon tea, lunch and Networking Function SOLD Company logo on Symposium lanyards (to be supplied by sponsor) 50 word company profile to be included in the Symposium handbook and Water Bottle Sponsor - NZ$3,000 + gst afternoon tea, lunch and Networking Function Company logo on a reusable drink bottle to be given to every delegate at registration. Delegates will be able to use the water bottle throughout the Symposium as water stations will be located around the venue. (Water bottles to be supplied by the sponsor and approved by Goodfellow Unit prior to the event) Company logo on Symposium website 50 word company profile to be included in the Symposium handbook and App. Access to delegate list post Symposium Exclusive Opportunity Exclusive Opportunity - 8 -

9 Polling Sponsor - NZ$3,000 + gst afternoon tea, lunch and the Networking Function Exclusive Opportunity Inclusions Goodfellow Symposium will poll delegates and facilitate Q&A throughout the Symposium programme using a live App. The sponsors logo will accompany the Goodfellow Symposium logo within the software and on the presentation slides when in use during sessions. Naming rights to the polling platform Static company logo will be included in the polling app and presentation slides Company logo on Symposium website 50 word company profile to be included in the Symposium handbook and App. Access to delegate list post Symposium USB Sponsor - NZ$3,000 + gst afternoon tea, lunch and Networking Function Company logo on USBs to be given to every delegate included in the satchel (USBs to be supplied by sponsor) Company logo on Symposium website 50 word company profile to be included in the Symposium handbook and App. Access to delegate list post Symposium - 9 -

10 Coffee Cart Sponsorship - NZ$2,800 + gst Two (2) Symposium registrations which include attendance at sessions, morning tea, afternoon tea, lunch and Networking Function ONLY 2 left Limited to 3 Inclusions Opportunity to brand the coffee cart, coffee cups and display up to one free standing banner behind the barista, if space permits (coffee cart and barista included, all branding to be at sponsor s cost) 50 word company profile to be included in the Symposium handbook and

11 Exhibition Opportunities (accurate at time of printing) Location Vodafone Events Centre, Auckland Setup Thursday 21 March custom build stands only from 8.30 Friday 22 March Exhibitors from 12.00pm Opening Hours Dismantling Saturday 23 March 8.00am pm (includes Networking Function) Sunday 24 March 8.00am pm Sunday 24 March 4.00pm pm Stand Costs Double Stand Standard Stand $6,560 + gst per 6m x 2.4m stand $3,950 + gst per 3m x 2.4m stand Stand Inclusions Partitioning, 2.3m high 2 spotlights 10 amp 4-way power outlet Fascia sign with exhibitor s name 2 x Exhibitor Passes per stand (morning teas, lunches, afternoon teas and Networking Function) Listing in the Symposium handbook and Name badges for exhibitors List of Symposium participants who have agreed to name disclosure at the Meeting Services of an Exhibition Co-ordinator during the exhibition Any other requirements may be arranged with the stand builder Networking Function This function will be held in the Fisher and Paykel foyer of the Vodafone Events Centre from 5.30pm to 7pm on Saturday 23 March. It is designed to encourage interaction between all participants in a relaxed and informal setting. Add on Benefits As a valued sponsor or exhibitor, you have the opportunity to add some components to your package so as to maximize your visibility and attendance at the Symposium. Symposium registration: includes attendance at sessions, morning tea, afternoon tea, lunch and Networking Function: $685 + GST per registration Exhibitor pass: includes morning tea, afternoon tea, lunch and Networking Function. $300 + GST per additional registration Networking Function tickets: $48 + GST per ticket Satchel Insert opportunity: $800 + GST (if current Sponsor or Exhibitor and not already included in your package) $1,000 + GST (if not a current Sponsor or Exhibitor) (Kindly indicate if you would like to purchase these additional add on benefits to compliment your package) Draft Programme The Draft Programme will be available from 8 October

12 Exhibition Floor Plan Entrance Coffee Cart 2.66 Coffee Cart Lounge Catering Catering W Catering Catering Catering Lounge Coffee cart Space only W Copyright of this drawing is reserved by Peek Display Corporation Ltd. and is issued on the condition that it is not copied, reproduced or disclosed to any third party either wholly or in part without the consent in writing of Peek Display Corporation Ltd. Drawn by: Peek Exhibition FP Stand Size: As indicated Scale: 1:200 Initial Plan date: 31 Aug 2018 Revised Plan date: 04 Sept 2018 Drawing Number: 2 Client:Conference Company Event Co-ordinator: Fleur Pianina Show Dates: March 2019 Shell scheme type: Octanorm Project: Goodfellow Symposium 2019 Room/Level: Foyer & Stadium Venue: Vodafone Events Centre info@peek.co.nz

13 Application for Sponsorship and/or Exhibition Space We apply for sponsorship in accordance with the terms and conditions set out in the prospectus.* Signed: Date: Print Name: Company Details Company: Postal Address: Telephone: Mobile: Facsimile: Contact Person: Sponsorship Package costing $ + gst (15%) Exhibition Space Please nominate in order of preference, your choice of stand: 1st choice 2nd choice 3rd choice Payment I enclose a cheque payable to: The Goodfellow Symposium. Please send an invoice. Additional comments or requirements... Please forward this form to: By goodfellow@theconferencecompany.com By mail: The Conference Company Tax Invoice PO Box , Auckland 1142, New Zealand GST Number Delegate List * addresses of attendees who have agreed to name disclosure are provided to all sponsors and exhibitors. Kindly ensure that when contacting delegates, involuntary disclosure of information of attendees does not occur and the communication confines within the guidelines of anti spamming protocols. Non-compliance will result in provision of the list for future meetings without the relevant contacts.

14 Terms and Conditions Booking and Payment All prices are quoted in New Zealand dollars and exclude GST (Goods and Services Tax). GST is required to be applied to all packages at the rate prevailing at the date of invoicing or payment, whichever is earlier (currently 15%). If you are registered for New Zealand GST with the New Zealand Inland Revenue Department, the GST paid may be reclaimed on your GST returns. Sponsorship packages and exhibition space will be allocated only on receipt of the online booking form or a signed hard copy booking form. Confirmation will be sent together with a tax invoice for the required 50% deposit. The deposit is payable within 20 days of date of tax invoice. If the deposit is not received within this timeframe then you relinquish your right to the requested sponsorship package and exhibition space. The balance will be invoiced on 10 November 2018, to be paid by 30 November Applications for packages with a total value of under $5,000, or applications made after 10 November 2018 will be invoiced for the full payment. All payments should be made in New Zealand dollars by bank transfer or credit card (Mastercard, Visa or American Express). Payments made by credit card will attract a 2.8% fee to cover commissions. All payments due must be received by the Symposium Managers prior to the Symposium. No sponsor will be allowed to setup their exhibition stand at the Symposium until full payment has been received. Sponsors may not assign or sublet any part of their exhibition space. The Organising Committee may need to make changes to the floor plan; however, changes will not be undertaken without prior discussion with the companies affected. Sponsors consent to their contact details being shared with Symposium suppliers and contractors. Medicines New Zealand Code of Practice Sponsors must comply with the guidelines for Activities Directed at Healthcare Professionals described in the most recent edition of the Medicines New Zealand Code of Practice available on the industry association s website: Cancellation Policy If notification of cancellation of sponsorship is received in writing: Prior to 1 November 2018, your deposit will be refunded in full, less 20% administration fee Between 1 November 2018 and 1 January 2019, you are liable for 50% of the package selected From 1 January 2019, you are liable for 100% of the package selected The Organising Committee reserves the right to cancel the Symposium not later than 30 November 2018 in case of circumstances beyond its control. In such a case all monies paid to date will be refunded in full less any expenses incurred. The liability of the organisers will be limited to that amount