BANK OF BARODA ZONAL OFFICE NORTHERN ZONE

Transcription

1 BANK OF BARODA ZONAL OFFICE NORTHERN ZONE TENDER NOTICE NAME OF WORK: Sealed tenders are invited for the Supply of Digital Photocopier Machine as per the specifications mentioned in the Tender Document. TENDER ISSUED ON LAST DATE OF SUBMISSION OF TENDERS ON OR BEFORE ; 1430 hrs DATE OF OPENING OF TENDER ; 1500 hrs COST OF TENDER DOCUMENT* Rs. 500/- EARNEST MONEY DEPOSIT* Rs. 10,000/- *To be remitted only through DD/Banker Cheque, in favors of Bank of Baroda, payable at Delhi. Page 1 of 6

2 BANK OF BARODA ZONAL OFFICE NORTHERN ZONE NEW DELHI NOTICE INVITING TENDER The General Manager, Bank of Baroda, Zonal Office, Northern Zone, invites sealed Tenders for the Supply of -1- (one) Digital Photocopier Machine as per the specifications mentioned in the Tender Document. Technical Specification of Digital Photocopier Machine: 1. Printing / copying / scanning speed of at least 45 pages per minute 2. Duplex printing / copying / scanning of all sizes of papers (including legal / A3) 3. Copying / printing with reduction / enlargement 4. Hard disk memory of at least 40 GB 5. Electronic filing functions 6. Scan to computer functioning 7. USB port / cable 8. Network printing / scanning 9. Reverse Automatic Document Feeder (RADF) 10. Two cassettes & bypass paper trays. The interested vendors fulfilling the following conditions may apply in two Bid System (Technical Bid and Financial Bid): 1. The firm must have its office at New Delhi/Delhi or NCR. 2. The firm must be manufacturer / authorized dealer of the product. 3. The firm must offer 3 years extended warranty other than first year free warranty. 4. The firm must have supplied a minimum of 2 similar model of photocopier in last one year. Page 2 of 6

3 Scope of Work & General Terms & Conditions: The Supply, installation, commissioning of the items shall be completed within four weeks from the date of issue of supply order from this office. Failure to complete the supply with in the stipulated delivery date will involve levy of liquidated damages (LD) and cancellation of the order and/or forfeiture of Security Deposit. LD will be 0.5% of the value of the delayed supply for each week of delay or part thereof. All items shall be supplied along with technical literature & brochures. 100% payment will be made on completion of supply, installation and testing of the items and on production of: a) Bill in triplicate, b) Copy of Delivery Challan, c) Warranty Certificate, and d) Advance stamped receipt. The items supplied shall have a warranty period of 12 months from the date of installation and commissioning. Interested vendors may either collect the Tender Forms from the office of the Chief Manager (Security & Maintenance), Bank of Baroda, Zonal Office, 6 th Floor, 16, Sansad Marg, New Delhi , against a payment of Rs.500/- to be remitted through DD/Banker s Cheque in favour of Bank of Baroda, payable at Delhi OR download the same from Bank s website/ and submit a DD / Banker Cheque of Rs. 500/- in favour of Bank of Baroda, payable at Delhi along with Technical Bid towards tender cost. Vendors may submit the tenders only in the desired format, in two envelopes as explained in the tender document, so as to reach this office by 1430 hrs. on Submission of tenders in any other format will not be entertained & will be summarily rejected. The earnest money deposit of all the unsuccessful bidders will be returned within a period of -30- days from the date of opening of the received tenders. However, in case of the lowest/successful bidder backing out from the terms and conditions mentioned in his tender or refuses to honour his tender, the earnest money deposit will be forfeited. The validity period of the tender shall be one year from the date of acceptance of the tender. Bank reserves the right to cancel one or all tenders without assigning any reason whatsoever. Page 3 of 6

4 The envelope of Technical Bid shall be superscribed as Technical Bid for Supply of Digital Photocopier Machine and shall contain the following. 1. Earnest money amount through DD/Banker s Cheque for Rs. 10,000/- in favour of Bank of Baroda, payable at Delhi. 2. Tender fee amount of Rs. 500/- through DD/Banker s cheque in favour of Bank of Baroda, payable at New Delhi (to be remitted only by vendors who download the Tender Document from Bank s website). 3. Information as per the performa TECHNICAL. REQUIREMENT along with attested copies of the required documents from appropriate Attesting Authority. The envelope containing Financial Bid shall be superscribed as Financial Bid for Supply of Digital Photocopier Machine and shall contain the following. 1. Rates for Supply of Digital Photocopier Machine, only in the format given in the Tender Document. Page 4 of 6

5 TECHNICAL BID TECHNICAL INFORMATION 1. Name of the Firm 2. Address of Main Office 3. Telephone Nos., Fax No. id 4. VAT / TAN No. 5. PAN No. 6. Manufacturer / Authorised Dealer 7. Is firm offering first year free warranty and extended 3 years warranty? (YES / NO) 8. Details of supply of similar model of photocopiers in last one year. Note: A Xerox copy duly attested in respect of each of the above certifying documents must be enclosed. Seal: (Authorized Signatory) Date: Page 5 of 6

6 FINANCIAL BID GENERAL CONDITIONS 1. The rates quoted must be inclusive of all the taxes and charges i.e. VAT, Sales Tax, excise, Transportation, installation, commissioning, freight and any other expenses whatsoever. 2. No conditional discount offered in the Financial Bid shall be considered. The Tender with any conditional discount will be summarily rejected. 3. TDS Deduction will be as per rules. I have read and understood the above conditions and quote my rates as follows: Rate for Supply of Digital Photocopier Machine as per Technical Specifications given in Tender Document: Sr Item Quoted Rates per Unit (Rs.) 1 Supply of Digital Photocopier Machine Brand Model. 2 Extended Warranty for 3 years after first year free warranty TOTAL AMOUNT Total Amount in Words: Rupees..... Date : Seal : Signature of the Vendor Page 6 of 6