Risk Management Policy

Transcription

1 Risk Management Policy Porsche Club Victoria (PCV) will use its best endeavours to achieve an operating environment that, to the extent reasonably practicable eliminates or reduces risks to health and safety in our motorsport activity by: Planning our events with comprehensive review of safety aspects of these events and using all sources of expertise in that planning including resources external to the club with particular expertise; Promoting safe motorsport and the role of safety systems in enjoyable motorsport; Monitoring the health and safety of members and others participating in or observing our activities; Seeking advice on safety matters, reviewing other motorsport events and continuously reviewing our activities; Ensuring organisations we use to provide services do so at the highest level of professionalism and competence possible; Reporting to the PCV Committee on health and safety. Maintaining a risk register on hazards and risks relating to our activities; Primary responsibility for OHS at Club events is vested in Motorsport Competition Director Social Events Social Director Register Events Register Director Unusual events (i.e. major tours or 40th anniversary celebration) person appointed by the PCV Committee as the Event Organiser These persons will delegate specific responsibilities to event organising staff. For example, the Competition Director arranges event bookings and permits and appoints The Essential Officials for motorsport events. Training and Competency. CAMS is recognised as the pre-eminent certifying Authority for Motorsport Officials in Australia. The Club appoints a Marshals Co-ordinator (See item 11 in Club Roles 2012) who maintains a register of Member Certification and ensures that marshals are encouraged to obtain qualifications. Page 1

2 The Competition Director delegates to the Marshals Coordinator, allocation of officials (other than the Essential Officials) to the event. The Marshal Co-ordinator reports to the Competition Director at the Competition Meeting for that event, the Marshals Roster. The Club encourages development of members as competent officials (above the minimum requirements of CAMS for Speed Events) and facilitates their training, certification and assessment at Club events. Hazards & Risk Management Procedure Purpose This section describes how PCV will identify hazards and assess the risks associated with PCV s range of motorsport activities. PCV also seeks to define the various roles and responsibilities, identified above, in the risk management process. This procedure discusses how to identify, quantify, and mitigate risks for PCV. Wherever possible, PCV will utilise the CAMS Targeted Risk Assessment (TRA) process to identify, assess and record its risk assessments. The Likelihood, Consequence and Risk Levels identified in this document have been slightly augmented to accommodate PCV s requirements. PCV recognizes various risks are inherent in motorsport and further acknowledges that processes must be implemented to reduce or eliminate these risks and hazards. Process 1. Provide a context for the activities to be undertaken by PCV 2. Identify the hazards that PCV Members and those involved in PCV s activities, may be exposed to 3. Identify the resulting safety risks presented by those hazards 4. Assess those risks against the defined criteria below 5. Control safety risks to a level that is considered to be as low as is reasonably practicable 6. Develop appropriate and specific controls in consideration of the accepted hierarchy of control process so that the higher order controls are identified and implemented 7. Ongoing monitoring and review of all safety risks 8. Personnel responsible for implementation of the respective controls are identified and supported Objectives The objectives of this policy & procedure includes: 1. Constantly strive, using best endeavours, to ensure the safety of PCV Members and related motorsport participants 2. Continually evaluate the effectiveness of all processes to ensure performance improvement is undertaken where identified Page 2

3 3. Identify individuals to oversee safe operations and application of safety processes 4. Communicate on safety issues to all PCV Members 5. Ensure PCV Members who participate in motorsport activities are competent, supervised, and capable 6. Distribute, practice, and review safety management policies and procedures as frequently as needed to PCV members What is Risk? The Australian/New Zealand Standard for Risk Management (AS/NZS 31000:2009) define risk as: the effect of uncertainty on objectives The purpose of managing risk is to, wherever possible, through effective and efficient risk controls, eliminate that uncertainty or reduce it to an acceptable level. Risk identification, risk assessment and risk control is a six-step process: 1. Identify, analyse and prioritise the risks associated with PCV s activities 2. Record these risks in a RISK REGISTER. 3. Develop strategies to mitigate those identified risks by: a. reducing the LIKELIHOOD of those risks occurring and/or, b. reducing the CONSEQUENCES of those risks should they occur. 4. Objectively document these mitigating strategies in standardised CONTROLS AND/OR ACTION PLANS. 5. Ensure this Risk Management process be the basis of an objective post event debrief at which time both the Risk Register and Action Plans will be revisited and updated as required. 6. Specific sources of risk that are to be addressed in this plan are: Compliance with external requirements (ie; CAMS Policies, legislation etc) Human Factors Particular activities Location Specific Vehicles and Equipment Environmental Factors External Factors Page 3

4 Criteria The Risk Register and any subsequent Control Plan is prepared using the QUALITATIVE method outlined in AS/NZS 31000:2009. Risks will be analysed in terms of LIKELIHOOD and CONSEQUENCE in the context of the existing controls. Hierarchy of Control (Approach to safety risks) PCV recognises the need to address safety risks in a planned, methodical and legislatively acceptable way. PCV assess the risks in accordance with the reasonably practicable requirements of the (Vic) OH&S Act and this procedure, and will carefully consider the available options to control the risks identified. The approach taken, is consistent with the accepted Hierarchy of Control approach and in each situation may, wherever possible, select the highest order of control available. A combination of lower order controls may be identified and implemented to support existing controls in order to prevent any adverse events occurring. A range of options for may be considered and implemented to improve the safety of Members. The following diagrams are representative of firstly the approach being undertaken in the planning as well as a pictorial representation of the hierarchy of control being considered. It is the understanding that, although the risks identified will not be completely eliminated, the approach being undertaken will ensure that the risks identified will, subject to the implementation of the specific controls, reduce the risks to as low as is practicable. Page 4

5 Risk Likelihood Descriptors (CAMS TRA Criteria incorporated) Likelihood # Descriptor Description 1 Rare The event may occur only in exceptional circumstances. 2 Unlikely Whist theoretically possible is not known to have occurred 3 Possible Action may occur in exceptional circumstances and has been known to occur in the last 5 years. 4 Likely Action may occur occasionally or in some circumstances. Has occurred in the last 12 months. 5 Almost certain Action will probably occur numerous times or in many circumstances in a 12 month period. Risk Consequence Descriptors (CAMS TRA Criteria incorporated) Consequences # Descriptor Description 1 Insignificant Minor first aid, if at all. No ongoing medical attention 2 Minor Medical attention on-site or ongoing attention to injury may be required. No impact to event delivery 3 Moderate Serious injury requiring hospitalisation; broken limbs or stand down for duration of event. Moderate delays in event activities 4 Major Single death, permanent or extensive injury requiring hospitalisation to one or more people. Significant delay or cessation for the day of event activities 5 Catastrophic Multiple deaths, PCV possible cessation, CAMS/regulatory intervention Page 5

6 Risk Analysis Tables (Developed for PCV) Likelihood Consequences 1. Insignificant 2. Minor 3. Moderate 4. Major 5. Catastrophic 1. Rare L L M S S 2. Unlikely L L M S H 3. Possible L M M H H 4. Likely L M S H H 5. Almost Certain M S H H H Level of Risk & Required Action H High Risk Club President to be involved in any decision. May require detailed research and management plan S Significant Risk Club President to be involved in any decision. Senior Management action needed M Medium Risk Individual Club officer responsibility must be specified L Low Risk Manage by routine procedures Risk Register PCV will maintain an overall Risk Register for its activities and may, when applicable, develop an activity specific risk register. The risk register will be maintained in database format and can be produced in isolation or with the associated controls. The risks will be recorded initially as Absolute Risk levels in line with the above Table of Level of Risk & Required Action before the application of the intended controls. Once the intended Controls are applied a further assessment against the criteria above will be undertaken and the resulting Residual Risk Level in line with the above Table of Level of Risk & Required Action will be recorded. This will be the intended Risk Level each of PCV s activities wll be conducted under. Page 6

7 Control Register PCV will develop and maintain a Register of Controls which will be associated with the identified risks. These Controls may be utilised to reduce either the likelihood of an adverse event occurring initially or, if the likelihood cannot be reduced then the subsequent consequence of the adverse event should be reduced as a result. Each control will be associated with one of more of the identified risks. The Control Register will be utilised as a key assurance tool by PCV at each of its activities. Control Assurance Program PCV will have in place a process to ensure that each of the required control, designed to manage the risks, has been implemented in accordance with expectations. The Control register will be the guiding mechanism and PCV will collate all of the supporting documentary evidence in support of each control for each activity. This Control Assurance Program will be used as a part of PCV s continuous improvement and utilised to inform the debrief process, control effectiveness assessments and risk reviews between activities. Page 7

8 attached Risk Management Policy

9 Risk Management Policy Appendix 2 Social & Register Events. The event organiser is responsible for reviewing the risks of each event. The Club provides the TRA to assist in that process. (Draft attached) CAMS Permits are to be obtained for all events involving the use of club members vehicles. Where all the activity is on public roads and in areas of normal public access the TRA is not required to be discussed with the Social Director or the Register Director (as appropriate). Where the event uses an area not accessible to the public, then the TRA should be completed by the organiser and discussed with the appropriate Director. As noted on the TRA, if a risk is High or Significant then the approval of the Club President is required, following review of the risk mitigation proposed. All briefings are to include the statement that the Club Policy is that members and guests will adhere to road and general regulations, including speed and blood alcohol limits. Appendix 3. Non Club Events. Club members can organise activities amongst themselves. The Club may provide the communication facilities of the Update and/or website to assist these activities. Unless a TRA has been conducted and discussed with the Register Director or Social Director as appropriate, and the event conforms to the TRA and Club policy, the activities are not Club activities for the purposes of the Club s Risk Management or Insurance. Page 9 of 9