City of Humboldt Community & Leisure Services Department Grass Sod Tender Page 1 of 5

Transcription

1 City of Humboldt Community & Leisure Services Department Grass Sod Tender Page 1 of 5 March 20 th, 2018 GENERAL TENDER INFORMATION 1. The City of Humboldt is requesting Contractors to provide pricing for the following: Grass Sod standard features included in the pricing. Separate pricing for all optional features listed must be provided in accordance with the Terms and Conditions of this Tender. 2. Tenders will be received by the Community and Leisure Service Department until Tuesday, April 10 th at 4:00pm Saskatchewan Time, Tenders received after 4:00pm will not be considered. Upon closing, all Tenders will be opened at a Public Tender Opening, immediately after 4:00pm, at the Humboldt Uniplex, th Street, HUMBOLDT SK. 3. All unit prices must be clearly indicated. 4. Return one (1) completed copy of your Tender submission. Tenders should be submitted: a. Delivered in person to the Humboldt Uniplex th Street, Humboldt, SK b. Mailed to: City of Humboldt Attn: Michael Ulriksen P.O Box 640 Humboldt, SK S0K 2A0 c. Faxed to: NOTE: The City is not liable for missed faxes. Contractor should follow up to ensure that bids submitted by fax have been received. d. ed to: leisuredirector@humboldt.ca The Tender must be signed in the space provided on the Tender Bid Form with the signature of a signing officer of the firm bidding. If a joint bid is submitted, it must be signed and addressed on behalf of the Contractor. 5. The City of Humboldt reserves the right to cancel any order or tender if the goods or services are unsatisfactory. 6. Prices quoted are to be net prices and are to remain firm during the effective dates of this Tender. All pricing provided to be quoted in Canadian Funds inclusive of all applicable duties and fees at the time of Tender, where applicable, and shall include all delivery charges to the City of Humboldt Uniplex th Street, Humboldt SK. 7. Questions regarding the tender should be directed to Michael Ulriksen, Director of Community and Leisure Services at or by at leisuredirector@humboldt.ca. 8. The obligations and rights of Contractors shall be those expressed herein. No terms, either implied or verbally expressed shall affect, restrict or in any way vary the written terms of this invitation to Tender. Not to limit the generality of the foregoing, no terms may be implied by virtue of custom or usage.

2 9. When a discrepancy is found between the Unit Price and the Extension, the Unit Price will govern in all instances. The City reserves the right to correct such errors in extensions, re-total all the amounts shown and consider the corrected total price as the Contractor s intention when Tenders are compared. 10. The rights of the parties shall be governed by and the contractual terms shall be interpreted in accordance with the laws of the Province of Saskatchewan. 11. With respect to Tendering or Bids, Requests for Proposals and Multi-year Contracts, in all cases where it does not contravene Federal or Provincial legislation governing the City, the City reserves the right to refuse any or all Tenders, Bids or Proposals where the City deems it to be in the best interest of the City to do so having regard, but not limited to questions of quality supply and service, timelines, performance trustworthiness, solvency, monies owing or due to the City and the existence or potential of legal disputes or conflicts with the City of Humboldt 12. The name and address of the Contractor must be clearly indicated on the front envelope. 13. Past history of successfully completing similar contracts will be taken into consideration. 14. All Quotations will be awarded in accordance with the City of Humboldt Purchasing Policy. 15. The applicant must provide proof of liability insurance of not less than $2,000,000. PROJECT DETAILS 1. In conjunction with the Horizon School Division and the Greater Saskatoon Catholic Schools, the City of Humboldt is seeking a Contractor to supply Grass Sod for the completion of a multi-use green space at Centennial Park. 2. The green space will be used for recreational activities, including, but not limited to: gym classes, minor sports programs like soccer, adult sports programs like touch football and soccer, high school football practices and other casual use. 3. An above ground irrigation system will be purchased to ensure the sod establishes and be able to irrigate the space on an as needed basis in the future. 4. The Tender Bid Form breaks the project down into two parts: 5. The City may have community volunteers available to help with the installation portion of the Grass Sod project. Therefore, the Tender Form has been broken down into two Parts: a. Supply and Delivery Supply and deliver installation ready sod to site b. Installation In the event that we are not able to find volunteers to provide installation, please provide a cost estimate (if services applicable) to install the delivered sod. Note: Contractors unable to provide installation will still be considered for Part A if they are able to satisfy the requirements of the Tender. 6. Spring delivery of Sod is preferred, but a later delivery will not disqualify a Contractor from consideration. 7. Ranking Criteria: Bids will be evaluated using the criteria below: a. Completeness of Bid PASS/FAIL b. References/Past Experience PASS/FAIL c. Schedule of Completion 10 d. Cost Bidders shall visit the site to establish the extent of work and limitations imposed by existing conditions. No allowance will be made for failure to make such an examination.

3 Description: GRASS SOD CITY OF HUMBOLDT TENDER BID FORM Tenders for the above referenced product/service will be received no later than 4:00pm Saskatchewan Time, Tuesday, April 10 th. Conditions of the Tender: Date: March 20 th, 2018 From: Michael Ulriksen, CLS Director City of Humboldt Community and Leisure Services th Street Box 640 Humboldt, SK S0K 2A0 Phone: Fax: Delivery Time (ARO) must be stated in the space provided Any goods or service found to be defective or fail to meet the specifications herein, by reason of poor material or workmanship will replaced at NO CHARGE The City of Humboldt reserves the right to accept or reject all or any part of this tender Unit prices must be extended and totaled accordingly All pricing provided to be quoted in Canadian Funds inclusive of all applicable duties and fees at the time of the Tender, where applicable The lowest or any tender will not necessarily be accepted No alternate, unless approved prior to tender closing will be considered. The City reserves the right to give preference to that Contractor whose tender includes any material, specifications or methods of execution that are deemed by the City to be superior to those of the low bidder. PART A: SUPPLY AND DELIVERY QUANTITY DESCRIPTION (CONTRACTOR TO SPECIFY BRAND OR GRADE) UNIT PRICE TOTAL PRICE GRASS SOD 97,000 sq. ft. Approx. : Kentucky Blue/Red Fescue Sod : Prices Quoted are to be Firm for the Period from Tender Awarding to October 31 st, (PER FT 2 ) Delivery Charges to Humboldt, Saskatchewan (if delivery charge is combined within the per ft 2 rate listed above then mark the box as NA ) Estimated earliest delivery date if awarded the tender:, 2018 Sub-Total GST (5) PST (6) Grand Total

4 PART B: INSTALLATION QUANTITY DESCRIPTION (CONTRACTOR TO SPECIFY BRAND OR GRADE) Install Approx. 97,000 sq. feet of Grass Sod (the area for installation will be prepared for sod and DOES NOT form part of this tender) State Estimated Installation days (After Receipt of Order) UNIT PRICE (Per Sq. Ft/Hourly/Flat Rate) Sub-Total GST (5) PST (6) Grand Total ESTIMATED TOTAL PRICE SPECIFICATIONS 1. Sod shall be Free of Quack Grass and Noxious Weeds YES NO Disease Free/Low Insect Content YES NO Low Thatch YES NO 2. Sod Thickness ¾ to 1 Depending on Firmness of Soil YES NO If NO, thickness will be: 3. State Seed Mixture/& Percentage 4. Delivery - Sod to be delivered on Pallets YES NO - Sod will be transported by - Maximum delivery capabilities per day Sq. Ft. 5. Unloading at site will be provided by 6. Indicate if turf is rolled or slab 7. Contractor has provided proof of Liability Insurance (minimum $2,000,000) with application YES NO COMPANY NAME (please print) ADDRESS CITY PROVINCE POSTAL CODE PHONE # NAME AND TITLE (please print) AUTHORIZED SIGNATURE DATED THIS, DAY OF, 2018

5 GREEN SPACE CENTENNIAL PARK th Street, Humboldt, Saskatchewan, S0K 2A0