Management Consulting and Auditing Services Pre-Response Conference. ITN No A August 23, :00 AM

Transcription

1 Management Consulting and Auditing Services Pre-Response Conference ITN No A August 23, :00 AM

2 What is the purpose of this meeting? During this meeting, the Department intends to provide vendors with clarification on how to submit complete replies to the Management Consulting and Auditing Services Invitation to Negotiate (ITN). All questions concerning the content of the ITN or the ITN process must be submitted in accordance with Section 2.2 of the ITN, via the following address: 2

3 Agenda Ground Rules for the Pre-Response Conference Contact with Agency Personnel Solicitation Timeline ITN Process Overview Reply Submittal Overview Questions 3

4 Ground Rules Please turn off / silence cell phones Please ask questions at any time (One question at a time - PLEASE) State your full name and company name Reminder: Answers provided during this session are unofficial All questions must be submitted in accordance with Section 2.2 of the ITN (Questions deadline is August 27, 2012 at 2:00 pm ET) Answers to questions will be posted by August 28,

5 Contact with Agency Personnel (Section 1.6) The following person is the Department s SOLE point of contact for this solicitation, from the date of release of this ITN until a contract award decision is made by the Department: Joel Atkinson Procurement Officer Division of State Purchasing 4050 Esplanade Way, Suite 360 Tallahassee, FL Telephone: (850) Joel.Atkinson@dms.MyFlorida.com 5

6 Solicitation Timeline DATE TIME ITEM August 15, 2012 August 23, :00 A.M. 10:00 A.M. ET Release of Solicitation Pre-Response Conference (Non-Mandatory) Department of Management Services 4050 Esplanade Way, Suite 101 Call in Number then use Passcode then press # August 27, :00 P.M. ET Questions and Comments Due from Respondents August 28, 2012 September 11, 2012 September 24, 2012 September 24, 2012 September 27, 2012 October 29, 2012 December 1, :00 P.M. ET 2:00 P.M. ET Post Answers to Questions on the VBS (Anticipated Date) Replies Due / Public Opening Department of Management Services 4050 Esplanade Way, Suite 101 Evaluation of Replies Concluded (Anticipated Date) Evaluation Team Meeting (Public Meeting) Department of Management Services 4050 Esplanade Way, Suite 101 Negotiations Commence (Anticipated Date) Public Meeting for Negotiation Team to make a best value recommendation. Contractor Start Date (Anticipated Date) 6

7 ITN Process Overview (Section 2.9) 1. Initial Review The Department will conduct an Initial Review to determine responsiveness The Department will verify that the Respondent s Reply is submitted in accordance with Section 2.10 and contains all required documents and files 2. Pass / Fail Requirements Respondents will be required to answer all Pass / Fail Requirements questions in FORM 1.A (Category 1 Replies) or FORM 2.A (Category 2 Replies) All Pass / Fail Requirements questions must be completed and answered yes for the Respondent to be eligible to proceed to Technical Reply Evaluation After this determination, the Department will conduct an evaluation of the Technical Replies 7

8 ITN Process Overview (Section 2.9) Cont. 3. Technical Reply Evaluation Respondents shall be required to submit a Technical Reply to the information requested in FORM 1 (Category 1 Replies) or FORM 2 (Category 2 Replies) In its assessment of Replies, the Department will evaluate the information submitted in relation to the evaluation criteria of this ITN and will establish a competitive range of replies reasonably susceptible of award The Department may then select one or more Replies within the competitive range with which to commence negotiations for further consideration, or may reject all Replies 8

9 ITN Process Overview (Section 2.9) Cont. 4. Pricing Response Evaluation Respondents shall be required to complete and submit the Pricing Response Form (FORM 1.B or FORM 2.B) for the relevant Category in which the Respondent intends to compete 5. Negotiations Stage Selected Respondent(s) will be invited to provide more detailed information relating to their Replies, to provide interactive presentations of the Replies, and to enter into negotiations with the Department Based on the clarifications, presentations and negotiations, the Department will either (i) award the Contract to the Respondent(s) who provides the best value to the state, or (ii) reject all Replies 9

10 Reply Submittal Overview (Section 2.10) Respondent shall prepare and submit their Category 1 Reply (FORM 1) and Category 2 Reply (FORM 2) separate from one another Submit one signed original hardcopy and five searchable electronic copies of Reply on CD-ROMs or thumb drives The Respondent shall format the original hardcopy and electronic copies (CD-ROMS or thumb drives) of their Reply in the following way: FILE A Cover Letter with Contact Information and Pass / Fail Requirements FILE B Expertise FILE C Capacity FILE D Completed Forms 10

11 Reply Submittal Overview (Section 2.10) - Cont. FILE D shall contain the following completed forms: FORM 1.B CATEGORY 1 - PRICING RESPONSE FORM OR FORM 2.B CATEGORY 2 - PRICING RESPONSE FORM FORM 3 REFERENCES FORM 4 RESPONDENT S CONTACT INFORMATION FORM 5 CERTIFICATION OF DRUG-FREE WORKPLACE PROGRAM FORM 6 SUBCONTRACTING 11

12 Questions? Don t forget to submit ALL Questions by August 27 at 2:00 pm ET 12

13 Thank You Thank you for your interest in the Management Consulting and Auditing Services ITN 13