Batch Inventory. Go to: Produce Pro >> Inventory Adjustments > Batch Adjustment Entry

Transcription

1 Batch Inventory Go to: Produce Pro >> Inventory Adjustments > Batch Adjustment Entry From the Inventory Adjustment Header press A and <Enter> to add a batch 1. Description: Self defined field (i.e. Daily, Materials, or Month End) 2. Entry Date / time: Defaults to today s date 3. Warehouse: Enter the warehouse you are going to count 4. Accounting period: Defaults to current period 5. Adjustment Reason code: Enter PI for physical inventory adjustments 08/27/15 Page 1

2 6. Counted by: Enter or search for initials of employee counting 7. Inventory Level: Enter L for lot or P for product 8. Month End Answer Y for month end inventory only 9. Show product numbers in entry: Enter Yes or No, or blank by default 10. Lot display data: Select the display mode; by plate number, pallet ID or nothing Press <Enter> to go to the second options page Note: If you press <Esc> before completing all fields, you will lose your information. Once all applicable fields are complete, a batch number will be assigned. 08/27/15 Page 2

3 The fields in this screen contain options to allow you to limit what you are counting. The system will look for products based on the limitations you enter here. For example, you may want to only count one warehouse location or limit to one commodity. 1. Commodity: Enter commodity or press S to search. 2. Include / exclude commodities? : Select from the options; Include or Exclude 3. Product Classes: Limits products within a class 4. Include/Exclude classes? : I would include only products with the class you specify; E will ignore all products within a class. 5. Product code(s): Limits to the product codes defined here. 6. Product code(s): Limits to the product codes defined here. 7. Product code(s): Limits to the product codes defined here. 8. Department (s): Not used at this time. 9. Buyer: You can enter the buyer s initials to limit to buyer 10. Product Selection Code: Enter selection code or press S to search. 11. Include/ exclude selection code?: select I to include or E to exclude. 12. Vendor: Limits to a vendor. Press <Enter> to pass through the next 2 pages if necessary (Product Categories options) Note: In the example above, product class PK is selected on line 3 and E is selected on line 4 which will exclude from the batch any products with a class of PK defined in the product master file. 08/27/15 Page 3

4 1. Warehouse Location (s): Enter location(s) to be counted; you can specify up to nine. 2. Warehouse Location (s): Enter location(s) to be counted; you can specify up to nine. 3. Include/exclude Warehouse Locations: Select Include or Exclude 4. Warehouse Location Range: Not used at this time 5. Warehouse Area (s): Enter warehouse Area or press S to search. 6. Warehouse Area (s): Enter warehouse Area or press S to search. 7. Include/exclude warehouse Areas: Select Include or Exclude 8. Warehouse location type: Press <Enter> to skip 9. Include/ exclude warehouse location type?: Select Include or Exclude 10. Only items where exp date is forced?: Defaults to No 11. Show items expiring within x days?: Defaults to No 08/27/15 Page 4

5 Batch Inventory: Locking the batch From the Inventory Adjustment Header screen press L to lock the batch; the system will prompt you to select the configuration to use. Select Standard. You will be prompted to enter the Batch lock options; press M and <Enter> if you need to modify the defaulted selections. 1. Create Entry Records: Select Y to create the batch detail records 2. Create zero inventory records: Answer Yes or No 3. Default physical quantity with lock: Answer Yes or No 4. Include Broken products: E will lock the records for the items and include them in the batch detail screen 5. Lock negative on hand starlot records: Select Yes or No. 6. Lock inactive products: Select Yes or No. 7. Report sort Order: This defines the order in which items will be listed in the detail records. The options are listed at the bottom of the screen; enter the characters in a string, without commas or spaces. 08/27/15 Page 5

6 Press <Enter> once you have the lock options set. Then press G and <Enter> to GO and complete the lock process. Important note: if you have unallocated items associated with this batch, you will get an error message Negative quantity on starlots, cannot LOCK. These transactions will have to be corrected in order to lock your batch and count inventory. Answer YES if you are sure you want to lock the batch. 08/27/15 Page 6

7 Batch Inventory: Print Count Sheets From the Inventory Adjustment Header screen press P three times to access the Print function. Select config and press <Enter> Press M to modify options if necessary, or press G to GO then <Enter> to print. Printer: Enter printer name or S to search Primary Layout code: Select from the options, COMPARE, COMPDATES AND LIST Batch number(s): Will default to the batch you were in; you can print up to 8 batches Report Type: You have the options L to print list for counting and C to compare. Print items not entered: N Print differences only: N 08/27/15 Page 7

8 Changes only count threshold: 0 Show lots: Select Y if counting by lot Product selection code: Not used at this time (Continued 2 nd page) Report sort order: This defines the order in which items will print. The options are listed at the bottom of the screen; enter the characters in a string, without commas or spaces. Important note: be sure the order mimics your lock options so that your printout matches the entry screen. Subtotal on this sort level: Defaults to No Page break on first sort Y if you want a page break based on the primary sort Print header on first page only: Defaults to No Print recount items only: Defaults to No Press <Enter> when finished modifying options and then press G to GO and <Enter> to print Write your actual count in the New Quantity field on count sheets. 08/27/15 Page 8

9 Batch Inventory: Entering Count Find the Batch by going back to the Inventory Adjustment Header Press F to invoke the Find command and type in your reference number then press <Enter> to locate your batch Press E to invoke the Entry, then <Enter> to get to the detail screen Important note: If you have any star lots or negative quantities in your batch call the help desk at Enter your count in the PHYS column Note: you only need to enter quantities that are different from the lock quantity or enter S if the quantity is the same. Enter 0 if zero is the quantity counted. If you have more than 08/27/15 Page 9

10 one person counting you can enter the initials for each item in the CNT field. When you have finished entering all counted items press <Esc> Other functions: Press the space bar to search for an item, T to show transactions on a lot. Batch Inventory: Print Compare List Very important: Print Batch Compare List, compare and investigate discrepancies, then make necessary adjustments. From the Inventory Adjustment Header screen Press P three times to access the Print function. Select config and press <Enter> Press M and <Enter>to modify options if necessary, or press G, then <Enter> to GO and print. 1. Printer: Enter printer or S to search 2. Primary Layout code: Compare 3. Batch number(s): Will default to the batch you were in; you can print up to 8 batches 4. Batch number(s): Will default to the batch you were in; you can print up to 8 batches 5. Report Type: C to print list to compare 6. Print items not entered: Y 7. Print differences only: Y 8. Changes only count threshold: 0 9. Show lots: Y if counting by lot 10. Product selection code: Not used at this time 11. Report sort order: This defines the order in which items will print. The options are listed at the bottom of the screen; enter the characters in a string, without commas or spaces. 12. Page break on first sort N Press <Esc> when finished modifying options Press G to invoke the GO command and <Enter> to print 08/27/15 Page 10

11 Batch Inventory: Post Posting the inventory batch will immediately make adjustments to your inventory based on the actual count that was entered. Very important: make sure all discrepancies have been investigated and necessary adjustments have been made before posting. Once you are sure all counts are correct: Press P twice to invoke the Post command and then <Enter> to post the batch Answer YES to the Are you sure you want to port this batch? question only if you are sure the quantities entered are correct. Note: You cannot unpost a batch to correct errors; call the help desk if you need help with this function. 08/27/15 Page 11

12 Answer the Are you sure question to confirm Answer the question prompted accordingly. A window will pop up with the confirmation for the quantities entered 08/27/15 Page 12