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1 PRE-PLANNING Confirm your sle cmpign dtes. Work with representative to set up ll sles offers for the entire yer. View under Sell/ Set Up Offers. Include order form in ck-to-school miling. Contct representative if you need form. Ask office when form is needed. Plce ll sles nd imge uplod nners on the school wesite. You will find them on Yerook Avenue under Sell/Pln nd Promote. See instructions in this section of this Guide. Post ll forms online. Contct representative if you need help. Plce yerook option on fee sheet. Include line tht sys highly recommended. Idelly, hve prents check if they do NOT wnt yerook. Crete pln to sell ooks t registrtion. Print order forms. Recruit plenty of stffers to help. Customize lur in your school s newsletter tht reds like this: Order your 2018 yerook! We hve n mzing yer hed of us t school nme, nd our yerook will cpture ll the ig events of the school yer. Don t let your student miss out on our yerook designed y our students, for our students. You will hve three limited-time opportunities to order the yerook nd cpture the memories. Now through xx/xx/xx, for $xx Xx/xx through xx/xx for $xx Xx/xx through xx/xx for $xx Order tody nd sve! You cn plce your order for the yerook t jostensyerooks.com or with our school ookkeeper. Thnks for eing prt of our yerook trdition! If selling online through Jostens Yerook Sles, check your Sles Dshord under the Sell Menu for more gret promotionl ides. REGISTRATION DAY Enlist plenty of stffers to help. A long line will cuse you to lose uyers. Stffers re usy in the summer; recruit help erly. Set up the yerook tle in loction tht ensures prents nd students will hve to stop y. Mke it fun! Hve posters, lloons, give wy cndy, etc. Hve order forms nd nk of lptops redy for ordering. WRAP UP REGISTRATION SALES CHECKLIST Sell Enter sles on Yerook Avenue. See instructions fter the August section of this Guide for entering sles nd uploding your student list. Selling the ooks t registrtion is the fstest nd esiest wy. Mke sure you rech ech student nd don t wit for them to come to you. All e-files cn e found t: Sell This is smple document The person distriuting it hs stolen it If you receive this document from nyone plese cll A rewrd is offered for informtion leding to the rrest nd conviction of the person disememinting with this text still in plce This is smple document The person distriuting it hs stolen it If you receive this document from nyone plese cll A rewrd is offered for informtion leding to the rrest nd conviction of the person disememinting with this text still in plce This is smple document The person distriuting it hs stolen it If you receive this document from nyone plese cll A rewrd offered for informtion leding to the rrest nd conviction of the person disememinting with this text still plce This is smple document The person distriuting it hs stolen it If you receive this document from nyone plese cll A rewrd is offered for informtion leding to the rrest nd conviction of the person disememinting with this text still in plce This smple document The person distriuting it hs stolen it If you receive this document from nyone plese cll A rewrd is offered for informtion leding to the rrest nd conviction of the person disememinting with this text still in plce This is smple document The person distriuting it hs stolen it If you receive this document from nyone plese cll A rewrd is offered for informtion leding to the rrest nd conviction of the person disememinting with this text still in plce This is smple document The person distriuting it hs stolen it If you receive this document from nyone plese cll A rewrd is offered for informtion leding to the rrest nd conviction of the person disememinting with this text still in plce This is smple document The person distriuting it hs stolen it If you receive this document from nyone plese cll A rew is offered for informtion leding to the rrest nd conviction of the person disememinting with this text still in plce This is smple docum person distriuting it hs stolen it If you receive this document from nyone plese cll A rewrd is offered for informtion le rest nd conviction of the person disememinting with this text still in plce This is smple document The person distriuting it hs stolen i document from nyone plese cll A rewrd offered for informtion leding to the rrest nd conviction of the person disem still plce This is smple document The person distriuting it hs stolen it If you receive this document from nyone plese cll informtion leding to the rrest nd conviction of the person disememinting with this text still in plce This is smple document The perso receive this document from nyone plese cll A rewrd offered for informtion leding to the rrest nd conviction of the per plce This is smple document The person distriuting it hs stolen it If you receive this document from nyone plese cll the rrest nd conviction of the person disememinting with this text still in plce This is smple document The person distriuting it hs s plese cll A rewrd is offered for informtion leding to the rrest nd conviction of the person disememinting with this text s triuting it hs stolen it If you receive this document from nyone plese cll A rewrd is offered for informtion leding to the text still in plce This is smple document The person distriuting it hs stolen it If you receive this document from nyone plese cll 800- nd conviction of the person disememinting with this text still in plce This is smple document The person distriuting it hs s A rewrd is offered for informtion leding to the rrest nd conviction of the person disememinting with this text still in plce ocument from nyone plese cll A rewrd is offered for informtion leding to the rrest nd conviction of the per it hs stolen it If you receive this document from nyone plese cll A rewrd offered for informtion le le document The person distriuting it hs stolen it If you receive this document from nyone plese cll this text still in plce This smple document The person distriuting it hs stolen it If you receive this docum 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2 Set up nner for your school wesite In Yerook Avenue, go to Sell/Pln & Promote. On the Pln & Promote pge, select Choose Set up nd promote Reply It nner d for your school s wesite. When the pge opens, choose the pproprite product (yerook, ds, etc). Select the nner d you wnt to use. Right-click on it nd choose Sve Photo As, then sve it to somewhere on your computer where you cn find it. Aove the nner options ner the top of the pge, select the text in lue tht is your online link to your sles. Copy nd pste it into n e-mil to your school s wemster. Attch your sved nner nd send, sking them to put it on your school s home pge. ReplyIt llows students, stff nd fmilies to uplod, view nd shre imges throughout the yer. Using ReplyIt, your school community cn shre their fvorite photos with you nd view the photos your stff nd other community memers re shring. It is gret wy for you to get more content for your yerook, while t the sme time mking your school community feel more included. To set up nd promote your school s ReplyIt pge, select ReplyIt from the Pln menu in Yerook Avenue or clicking on the Set Up/Promote link next to the ReplyIt Inox in your Imge Lirry. e le e ple mp S S m ple mple mple mple S S mple mple m le le le S mm S S le m ple mple m le mpl ple mple mple mple le mple mp ple mple m mple mple S e mple mp ple mple m mple mple S S mple mple S mple mpl S mple m S mple S mple S mpl S m S S ple mple e m S ple le mple le le mple S le mp le le mple mple S S mple mple mple mp le m S le mp m le S mple le mp mple mple mple mpl ple m Customize your site: choose your school nme, color, nd school logo. (Figure A) Send push notifictions through the pp. (Figure B) Promote the site with emil, send out flier, nd crete promotionl mterils. (Figure C) C 4

3 STAFF CONTRACT To crete the est working reltionship etween ll those involved, it is importnt tht we ll gree on given set of consistent expecttions from the eginning. Plese consider the following expecttions, initil ech of those to which you gree, nd sign in the pproprite plce. PARENT/GUARDIAN [ ] I grnt permission for my child to leve cmpus on journlism-relted errnds relieving the school nd the dviser of ll responsiility. [ ] I grnt permission for my child to drive offcmpus on journlism- relted errnds, relieving the school nd the dviser of ll responsiility. [ ] I understnd tht my child will need to devote time outside of clss to the completion of ssigned tsks. [ ] I understnd tht my child will e working with specilized equipment nd supplies nd will e held responsile for ny dmge nd/or wste due to negligence. [ ] I understnd tht if my child is going to e sent tht he/she needs to notify the yerook dviser prior to his/or clss period. [ ] I understnd tht my child will e responsile for ssisting with finncil spects of the puliction, including ook nd dvertising sles, nd tht it will e prt of the evlution criteri. PARENT/GUARDIAN SIGNATURE STUDENT [ ] I understnd tht I my e sked to leve cmpus on stff-relted ssignments nd pledge to ehve responsily, reflecting the est of myself, the stff nd school. [ ] I understnd tht should I e sked to drive off-cmpus I m to drive responsily, relizing the consequences of inpproprite ehvior. [ ] I hve een mde fully wre tht I my e sked to devote outside time in order to complete ssigned tsks for dedline time. I commit myself to mking those times ville when necessry. [ ] I understnd the importnce of the pulictions equipment nd supplies nd pledge to tret them with respect. Should I neglect nd/or use the mterils, I will repir or replce them. [ ] I understnd the importnce of my eing in clss. For whtever reson, when sent, I will cll the yerook dviser to report my sence so lternte plns cn e mde to meet dedlines. [ ] I understnd tht I my e sked to help with the finncil commitment of the pulictions, including dvertising, yerook sles, nd other fundrisers. STUDENT SIGNATURE This sheet is ville online for full customiztion. See Mngement>Contrcts>Contrct e le e ple mp S S m ple mple mple mple S S mple mple m le le le S mm S S le m ple mple m le mpl ple mple mple mple le mple mp ple mple m mple mple S e mple mp ple mple m mple mple S S mple mple S mple mpl S mple m S mple S mple S mpl S m S S ple mple e m S ple le mple le le mple S le mp le le mple mple S S mple mple mple mp le m S le mp m le S mple le mp mple mple mple mpl ple m 5

4 Crete Yerook Avenue Logins Set up fonts nd colors D Login to with your dviser pssword. Go to the Pln menu, then select Stff. Click the dd stff utton in the upper right corner nd fill in the info for ech stffer. Consider mking logins nd psswords the sme s the student s school computer logins or student ID numers. Psswords must hve t lest 6 chrcters nd one numer. Assign ech stff memer role. Ech role hs different ccess to the site: Stff: cn ccess the pges you ssign to them, ny unssigned pges, nd imge lirry. Editor: cn ccess ny pge in the yerook nd imge lirry. Business Mnger: cn ccess the pges you ssign to them, ny unssigned pges, imge lirry nd the sell function of the site to enter sles nd run reports. Adviser: cn ccess ll pges nd ll prts of the site. Customize permissions for stffers using the expnded menu. (Figure A) Click Sve nd your stff memer is redy to log in! Note: Once you get them logged in you cn lwys edit their ccess, monitor their ctivity or even dectivte n A ccount y clicking View, Edit, or Active next to their nme. (Figure B) e le e ple mp S S m ple mple mple mple S S mple mple m le le le S mm S S le m ple mple m le mpl ple mple mple mple le mple mp ple mple m mple mple S e mple mp ple mple m mple mple S S mple mple S mple mpl S mple m S mple S mple S mpl S m S S ple mple e m S ple le mple le le mple S le mp le le mple mple S S mple mple mple mp le m S le mp m le S mple le mp mple mple mple mpl ple m You cn select the specific colors nd fonts tht will e ville for use in the ook. To customize your color plette: Use the Pln menu on your heder r to ccess the Color Plettes pge. (Figure A) Activte or Dectivte entire plettes, or expnd plettes to edit individul colors. (Figure B) You cn uild custom plette y clicking Crete Custom Plette t the top right. (Figure C) Tip: You cn lso Add Colors from the Formt t in the Pge Designer when the color plette is open. To lod your fonts: Use the Pln menu on your heder r to ccess the Fonts c pge. (Figure A) Activte or Dectivte individul fonts or fmilies. (Figure D) Tip: You cn lso ccess Add Fonts from the Formt t in the Pge Designer when text is selected. You cn give editors permission to edit nd select these options y using the expnded permissions menu under their login informtion (see ove). 12

5 TAG PHOTOS Jostens imge tgging softwre helps you ccurtely identify everyone in your yerook using fcil recognition technology. When you click on fce in photo, you ll e provided with suggestions of who tht person might e. This process helps eliminte spelling errors since stff memers re not required to type in nmes. It lso mkes nme identifiction more consistent. Getting set up. To mke tgging photos esy nd ccurte, you will wnt to hve student list uploded. If you hven t uploded student list yet, now is the time to do it. You cn wit for your portrit cd, ut uploding your student list will llow you to egin tgging much erlier. Ask your registrr for n Excel file with ech piece of the following informtion in seprte column. This lso works with your mrketing progrm. At minimum, you need first nme, lst nme, grde, nd student id. First Nme, Lst Nme, Address 1, City, Stte, Zip Code, Emil Address, Grde, Student ID To uplod the list, you cn emil it to YBStudentLIsts@jostens.com (fst), representative (fster), or go to the Sell menu nd Student Lists in Yerook Avenue nd uplod it directly (fstest). How to tg imges After you uplod photo, YTO will plce oxes over res it recognizes s fces. (Figure A) A list of fces with ox tht sys Unknown will pper to the right of the photo. (Figure B) Click ech ox to select nme for ech fce. Mtches will pper t the top of the list nd will e highlighted. Type in nme nd the list filters to nmes mtching your typed text. (Figure C) If the fce you need to tg is not utomticlly recognized, click on it to dd ox, then tg the c fces with nmes using the sme process s outlined ove. If the person you re tgging is not in the list, click on the +Add utton nd enter the Nme nd Grde informtion into the pproprite fields. Mke sure you ve doule checked if the nme you re entering could e nicknme for student. (Figure D) Click OK to dd the nme informtion to your imge. If you need to remove nme from the list, click on the X utton next to the nme. Tgging group photos Highlight nd copy ll the nmes you wnt to dd from your list - you cn copy from n emil, the cption on the pge, word document, etc. Right click on the imge nd choose Tg Nmes, then click the icon of the lue people t the top of the ox (Figure E). In the new window, pste ll your nmes using the keyord shortcut Control (Commnd Mc)V. Mke sure the nmes re either in single file or seprted y comms. When you re ll done entering the nmes for the photo, click the OK utton in the lower right corner. e d e le e ple mp S S m ple mple mple mple S S mple mple m le le le S mm S S le m ple mple m le mpl ple mple mple mple le mple mp ple mple m mple mple S e mple mp ple mple m mple mple S S mple mple S mple mpl S mple m S mple S mple S mpl S m S S ple mple e m S ple le mple le le mple S le mp le le mple mple S S mple mple mple mp le m S le mp m le S mple le mp mple mple mple mpl ple m 17

6 GETTING READY SUBMIT PAGES Using checklist (See pge 30 of this Guide) mke sure ll pges hve every element complete on them. Check fonts, spcing, colors, etc. Once you hve completed your pges, mke sure to doule nd then triple check them. Crete est prctice of hving them solutely perfect while yerooks lwys hve errors, we cn do our est to void them. The est wy to do this is to click the Preview Pge utton in the tool r to see PDF of the pge. (Figure A) Check for the following items: Text oxes with text cut off or not showing (text oxes with red x s). Empty text oxes (text oxes with grey x s). Extr imge oxes (hidden lue oxes). Pge numers. Are they where you wnt them nd correct? Unedited text (oxes with originl templte text in them). The est wy to check for these items is to click on the Highlight Incomplete Elements utton in the Yertech Online tool r. (Figure B) This will highlight ll incomplete elements tht need chnging y you efore you cn sumit the pge. SUBMITTING You hve two options to sumit pges. On your Pge Ldder, click the Complete utton to the side of the pge you wnt to sumit. (Figure C). Within the Pge Designer, go to the File Menu nd Pge Info, then click the Complete utton. (Figure D). Press the Sumit Button nd the Yes utton in the dilogue ox tht pops up. WARNING: This will send your pges to the plnt. If they re not redy, do not send them! (Figure E) If you decide you need to work on them gin, click Return. Congrtultions! Your pges hve now een sumitted to the plnt! TROUBLESHOOTING e Note: You my get errors when sumitting: An empty imge ox exists (click on the Highlight Incomplete Elements utton the ox will e highlighted. Click on it nd delete it!) A text element remins unedited (go into the pge nd click the Highlight Incomplete Elements utton tringle with red exclmtion point). Text my not wrp correctly (check for text oxes tht my hve lots of extr spces). Text my not fit (print PDF of the pge nd check for text with red x s through it sometimes they won t show up on the pge, ut will on the PDF proof djust s needed. If none found click Edit>>Select>>Text nd see if there re tiny text oxes hiding.) If you still cn t find the error? Cll Technicl Support ( ) or e-mil representative we re here to help! e le e ple mp S S m ple mple mple mple S S mple mple m le le le S mm S S le m ple mple m le mpl ple mple mple mple le mple mp ple mple m mple mple S e mple mp ple mple m mple mple S S mple mple S mple mpl S mple m S mple S mple S mpl S m S S ple mple e m S ple le mple le le mple S le mp le le mple mple S S mple mple mple mp le m S le mp m le S mple le mp mple mple mple mpl ple m d c 22