Sponsorship and Exhibition Prospectus

Transcription

1 Sponsorship and Exhibition Prospectus Supported by:

2 Introductory Letter 2 Delegate Profile... 3 Sponsorship Packages Platinum Sponsor Package Gold Sponsor Package Silver Sponsor Package Exhibitor Packages Premium Exhibitor Package Standard Exhibitor Package 6 6 Technology Packages Networking System/Meeting Scheduling System... Conference App Post Event Web Streaming

3 Introductory Letter The International Conference on Cholesteatoma and Ear Surgery has a history spanning 35 years and is now the largest international gathering of surgeons and scientists in this field. We are proud to host the 10 th Conference in Edinburgh in 2016 and the planning is already well advanced. The conference is held only once every four years and it will therefore be a major focus of the 2016 calendar for the target audiences. We urge you to make sure it is also a highlight of your organisation s marketing investment by considering the sponsorship options available. The conference programme will highlight the latest research and best practice through keynote lectures, symposia, panel discussions, poster sessions, live demonstrations and specialist training, all in one location over 4 days. This conference will focus on the new technological advances that are driving the emphasis of ear surgery from disease removal to rehabilitation. Delegates will experience the latest innovations in Cholesteatoma and Ear Surgery and related disciplines, not only by attending the scientific sessions but also by visiting the exhibition and satellite events which form a vital part of the conference. We invite you to join us in making CHOLE 2016 the most successful conference of its kind. In recognition of the pressures on budgets, we hope it will be helpful to spread the cost of sponsorship by paying in instalments over the 2 years. Our conference organisers will discuss packages and terms to match your organisation s objectives. Yours sincerely, Matthew Yung Conference Chairman Christopher Raine Deputy Chairman 2

4 Attendee Profile Who Will Attend CHOLE 2016? CHOLE 2016 will provide you with access to the key decision makers in the industry from all corners of the globe. Network with and influence Ear Surgeons, Otological Consultants and Registrars, Scientists, Audiologists and many more. Attendees at previous conferences have included: Ear surgeons Clinicians Learned societies Diagnostic companies Audiologists Leading scientists Cochlear implant companies IT and software solutions Medical technology companies Speech and language therapists Equipment manufacturers Medical and surgical device companies Medical and surgical suppliers Hearing device and solution companies Laser, imaging and microscopic companies Delegates by Region USA and Australia 50% Europe 30% Far East and China Far East and China Europe 20% USA and Australia Topics Covered at the Conference The programme will cover all areas of Cholesteatoma and Ear Surgery, including: Genetics, Cell & Bone Biology, Mucosal Disease, CSOM, Hearing Research, Endoscopy, Diagnosis, Medical Treatment, Surgeries, Implants, Reconstruction, Hearing Rehabilitation, Paediatric Otology and so much more. 3

5 Sponsorship and Exhibition Packages PLATINUM SPONSOR PACKAGE Positioned as a Market Leader in the Industry Opportunity to run a satellite symposia around the scientific programme Opportunity to host a private workshop or demo area Welcome banner displayed prominently by the registration desk (only the Platinum sponsors will appear on this banner) Logo, 150 word profile and URL on the conference website Logo to also appear on conference website home page (only Platinum and Gold sponsors will appear on the home page) Company name mentioned in pre-event marketing activity Branding of the delegate bags that will be given to every attendee (only the Platinum sponsors will have their branding appear on the bags, as well as the conference logo) Promotional item to be included each delegate bag (only the Platinum sponsors will be able to add a gift item in the bags). Your company to provide the promotional item 25 sqm exhibition space (5m x 5m) in a prime location Targeted er pre-event (sent out on your behalf to specialist industry database) Brochure/leaflet will be added to delegate bags (maximum size A4, and 8 pages) Company name mentioned in conference opening remarks Company logo on on-site event signage Your logo will be associated with the conference branding (on the website and marketing s) 8 delegate passes 3 exhibitor stand passes Opportunity to purchase additional delegate passes at a 15% discount for company representatives Full page advert in delegate collateral (inside front or inside/outside back page) Logo on conference holding slides during breaks (i.e. refreshment breaks, lunch) Attendee list will be provided post event (containing names, company names & job titles) Package price - 45,000 + VAT 4

6 GOLD SPONSOR PACKAGE Opportunity to run a lunchtime symposia or your brand associated with a session of your choice Logo to appear on the conference website home page (only platinum and gold sponsors will appear on the home page) Company logo and 100 word profile with a link to your company website Company name mentioned in conference opening remarks Company logo on on-site event signage 12 sqm exhibition stand (4m x 3m) in a prime location Targeted er pre-event (sent out on your behalf to specialist industry database) Brochure/leaflet will be added to delegate bags (maximum size A4-up to 4 pages-bound) 4 delegate passes 2 exhibitor stand passes Opportunity to purchase additional delegate passes at a 10% discount Half page advert in delegate collateral Logo on conference holding slides during breaks (i.e. refreshment breaks, lunch) Attendee list will be provided post event (containing names, company names & job titles) Package price - 25,000 + vat SILVER SPONSOR PACKAGE Company logo and 50 word profile with a link to your company website Company name mentioned in pre-event marketing activity Company name mentioned in conference opening remarks Company logo on on-site event signage 6 sqm exhibition stand (3m x 2m) in a prime Location Leaflet will be added to delegate bags (maximum size A4, up to one page double sided) 2 delegate passes 1 exhibitor stand pass Opportunity to purchase additional delegate passes at a 5% discount Quarter page advert in conference documentation Logo on conference holding slides during breaks (i.e. refreshment breaks, lunch) Attendee list will be provided post event (containing names, company names & job titles) Package price - 10,000 + VAT 5

7 Exhibitor Packages PREMIUM EXHIBITOR PACKAGE 3m x 2m shell scheme stand Name board Table 2 chairs Electricity Logo to appear on web site as exhibitor, with a URL link to your company website 1 Conference delegate pass 1 exhibition stand pass Package price - 4,500 + VAT STANDARD EXHIBITOR PACKAGE 2m x 2m shell scheme stand Name board Table 2 chairs Electricity Company name (no logo or URL) to appear on website web site as Exhibitor 1 exhibition stand pass Package price - 3,500 + VAT 6

8 Technology Packages Ideal for extending engagement beyond the conference dates NETWORKING SYSTEM/MEETING SCHEDULING SYSTEM Delegates interact online with exhibitors, key stakeholders, speakers and each other Pre, during and post event At the touch of a button, delegates can find information online about who is exhibiting and speaking, set up 1-to-1 meetings with exhibitors and other delegates, send direct messages, share relevant content and questions and leave comments in a secure, controlled framework. How your company benefits: The room full of strangers is truly a thing of the past. Company logo to appear on a banner across the top or bottom of the opening screen of the Networking Tool, as Networking Tool sponsor Company logo to continue appearing across selected the top or bottom of all pages accessed within the Networking Tool, as Networking Tool sponsor Staff information displayed on landing page with ability to send and receive messages from delegates, receive meeting requests and schedule meetings with delegates (meetings with up to 5 attendees) Promotional materials (downloadable documents), videos and staff list attending the Conference on profile page of the networking tool Package cost: from 15,000 + VAT (to add a 3m x 2m shell scheme stand, please add 1,000 to cost) 7

9 CONFERENCE APP A tailor-made solution for personalised audience engagement Pre, during and post event An endlessly versatile medium of engagement which can be accessed as a mobile app and on the web, with a growing list of features that can be fully integrated. They can serve as platforms for pre-event communication, providing programme information, opportunities for stakeholder messaging, and housing documents (including abstracts). A strong sense of community is built through social networking and features that will keep delegates/industry continuously engaged. Key Benefits: Data capture, built in audience analytics, complete customisation and bespoke design with a wide variety of features. How your company benefits: Company logo or advert to appear on a banner across the bottom of the opening screen Company logo to appear on a splash screen as attendees open the app Company logo or advert to continue across all pages accessed within the Conference app Package price: from 13,000 + VAT (to add a 3m x 2m shell scheme stand, please add 1,000 to cost) 8

10 POST-EVENT WEB STREAMING Presentations of the award winners (recorded on site at the Conference), will be streamed on the website post event. Your branding will be visible to not just attendees of the Conference but to those that were not able to attend in person. How your company benefits: Company logo to appear on the web streaming site Company logo to continue across all pages accessed within the web streaming site Company logo will be linked with either a URL to your website, or a short company profile Package price: from 10,000 + VAT (to add a 3m x 2m shell scheme stand, please add 1,000 to cost) 9