Advanced Excel 2013 Tips

Transcription

1 Advanced Excel 2013 Tips Once you complete a formula for a cell, press Enter. You can click and drag down on the lower right corner of the cell to compute the result for any remaining cells. Turn Roman Numerals into Arabic numbers In the cell where you want the conversion, type =Arabic(the cell column and number that contains the roman numeral) and press Enter. Figure number of days In the cell where you want the answer, type =days(the cell column and number that contains the end day, and the cell that contains the start date) and press Enter. To figure a percentage To figure the percentage of a number, in this case, 25% of 100, in the cell where you want the answer, for example, type =A1*(1-B1) and press Enter. To increase a number by a specific percent In the cell where you want the answer, for example, type =A1*(1+B1) and press Enter. In this example, it will increase 100 by 25%. Another way to show a percentage increase Type the amount of the percent, followed by % in the formula and it will show you the number as a hundredth of its value. For example, to increase 100 by 30%, in the cell where you want the answer, type, as an example: =A1*(1+30%) and press Enter. 1

2 Figure percentage change between two numbers Divides the difference between the second and first numbers by the absolute value of the first number to get the percentage change. In the cell where you want the answer, f or example, type =(B1-A1)/ABS(A1) and press Enter. Figure if a quota was met In the cell where you want the answer, for example, type =IF(B1>C1,"Yes", "No") and press Enter. Compare two statements or values Use OR if you re looking for a True or False response. For example, did John sell his quota? In the cell where you want the answer, for example, type =OR(B2>100) and press Enter. In this case, salespeople were supposed to sell at least $100. In John s case, the value will be False. Using the OR function inside the IF function to return a statement Want to know if someone went over their budget amount? In the cell where you want the answer, for example, type: =IF(OR(C1>1000), Over Budget, Under Budget ) and press Enter. 2

3 Combining IF, OR and AND functions to check multiple cells to get a statement. Need to know if a member of your group gets a discount for spending over a specific amount? In the following scenario, the formula lets you know if a member of your group spent at least $200, and which discount will they get 20% as a member or 10% for a non-member. In the cell where you want the answer, for example, type: =IF((AND(C6="Yes",B6>=$A$3)),B6*$A$1,IF((OR(B6>=$A$3)),B6*$A$2,"No Discount")) and press Enter. Create a Pivot Chart A simple way to create a chart using your data, is to select all the data, by clicking and dragging over it, clicking on Insert, and on Pivot Chart, choose if you wish the chart to display in the current worksheet or a new one (a new worksheet tab will appear), and click on OK. In the window on the right, and click on the fields you wish to display. 3

4 Conditional Formatting If you want specific cells to stand out with colored backgrounds or colored text, highlight the data, on Conditional Formatting, and on the options of your choice, such as Highlight Cells Rules and Text that Contains. Type the appropriate text, choose a color option, and click on OK. Helpful keyboard shortcuts Control+Down/Up Arrow - moves to the top or bottom cell of the current column Control+Left/Right Arrow - moves to the cell furthest left or right in the current row Control+Shift-Down/Up Arrow - selects all the cells above or below the current cell Shift+F11 - creates a new blank worksheet within your workbook F2 - opens the cell for editing in the formula bar Control+Home - moves to cell A1 Control+End - moves to the last cell that contains data Alt+= - Autosums the cells above the current cell 4

5 Common Error Messages Error Meaning #DIV/0! Trying to divide by 0 #N/A! #NAME? #NULL! #NUM! #REF! #VALUE! A formula or a function inside a formula cannot find the referenced data Text in the formula is not recognized A space was used in formulas that reference multiple ranges; a comma separates range references A formula has invalid numeric data for the type of operation A reference is invalid The wrong type of operand or function argument is used ##### Information is too large to fit into cell. Expand cell. 5