Capital City Natural Hair & Health Expo Ph: (850) Website: ww.ccnaturalhairexpo.com

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2 Greetings, The 7th Annual Capital City Natural Hair & Health Expo would like to invite you to participate in a one day event that will be held on April 7, 2019 at the FSU Alumni Center at 1030 W. Tennessee St. in Tallahassee, FL from 11:00am to 7:00pm. This event will focus on the needs of the Natural Hair & Lifestyle community as well as those who are not natural but are seeking more information. Your participation will offer a platform for you to provide information about your products and services to potential clients who are looking for the latest in hair care, skin care, unique items, wearable art, entertainment, aroma therapy, physical therapy, and other services that educate and inspire. This year our emphasis will be on helping each patron to see their own reflection of beauty; naturally. Our goal is to revitalize the mind, body and spirit through the Ancient Art of African Hair. It is our intent that when this day is concluded, you will have not only built upon your network of colleagues, but also established a new and eager client base. This will be the Capital City s largest African-American owned shopping experience. Please join Mandisa Ngozi Art & Braiding Gallery as we celebrate over 20 years in our long standing commitment to offering valuable insight and the very best in Natural Hair Care and Healthy living. Sweet Blessings, Capital City Natural Hair & Health Expo Ph: (850) ccnaturalhair@gmail.com Website: ww.ccnaturalhairexpo.com Through the use of traditional and social marketing initiatives Capital City Natural Hair & Health Expo will reach hundreds of qualified consumers. Don t miss this opportunity to show case your products and services!

3 EXHIBITOR APPLICATION Company Name Address City State Zip Primary Contact (PLEASE PRINT) Primary Phone ( ) Primary Cell ( ) Primary Secondary Contact (PLEASE PRINT) Secondary Phone ( ) Secondary Cell ( ) Secondary Signature Secondary I am participating in the CCNHHE 2019 in the following capacity: Exhibitor o Vending Booth o Vending Booth w/electric o Corner Vending Booth o Premium Entrance Booth List the type and a description of the products and goods that will be sold or displayed at your booth

4 Rates Outside Courtyard: $ Ballroom: $175 (only a limited amount of these are available) Ballroom w/electric: $ Ballroom Corner: $ Premium Entrance: $ All Booths include (the following): One (1) Table w/cloth Two (2) Chairs Company Signage Two (2) Entry Passes All payments must be received in full to secure Exhibitor space. Spaces will be secured on a 1 st come 1 st serve basis. Exhibitor set-up is Sunday April 7, 2019 from 9:00am 10:30am. *Empty tables will be removed at 10:30. vendors WILL NOT be allowed to set up after 10:30. All set up must be complete by 10:00am. Exhibitor tear-down is Sunday April 7, 2019 from 7:00pm 8:00pm. Tear down must be completed by 8:00pm. Ph: (850) ccnaturalhair@gmail.com Website: ww.ccnaturalhairexpo.com

5 Payments Please mail completed and signed application along with payment to: CCNHHE Miccosukee Rd Tallahassee FL Acceptable forms of payment are: PayPal, Visa, MasterCard, and Business Checks only. NO PERSONAL CHECKS accepted Note: Vending/Exhibitor space will be provided on a 1 st come 1 st serve basis booth can only be guaranteed once full payment has been received. It is understood that this application will become a binding contract upon acceptance by CCNHHE and is subject to the terms, conditions, rules, and regulations which constitute part of, or are included in this application and contract. Ph: (850) ccnaturalhair@gmail.com Website: ww.ccnaturalhairexpo.com

6 Exhibitor s Areas of Responsibility Booth and Product Display Booths can be occupied only by the exhibitor making the reservation and contract. No booths can be occupied in whole or in part, for any purpose whatsoever, by any other person or persons without the approval from CCNHHE. All efforts to advertise, demonstrate and operate the exhibit must be conducted so as not to interfere with the rights of other exhibitors and visitors. No exhibit will be permitted which interferes with the use of other exhibits or impedes access to them or impedes the free use of the aisles. All business activities, including the distribution of circulars and advertising matter, may be conducted by exhibitors and their representatives only within the booth area assigned to the exhibitor. Violators will jeopardize their request to exhibit in future shows. No exhibitor can display in his/her booth any products, equipment or merchandise of any kind that was not including booth contract description. No exhibitor may offer for sale or sell or give away or distribute in any manner, any products, equipment or furniture, unless the exhibitor of such products have also taken a booth space directly through show management. Any violation of the above will result in removal from the exhibit hall or hotel. Failure to Exhibit In the event that the exhibitor fails to exhibit in the space allocated to him/her on opening day, CCNHHE may make such use of said space, as it sees fit, without any liability whatsoever to the exhibitor who shall remain liable for the payment of the total booth price due under contract, whether the space is resold or not. Ph: (850) ccnaturalhair@gmail.com Website: ww.ccnaturalhairexpo.com

7 Use of Audio Equipment/Video Monitors The use of loud speakers, amplifiers and/or loud music which interferes with another exhibitor shall not be permitted. Control your video monitors and sound system to avoid annoying your neighbors. Video monitors are to be restricted to your area only. Show management reserves the right to require sound systems to be turned down or shut off and monitors removed. No loud speakers, music video, or music of any kind will be allowed in a one booth space. Small low powered sound systems and video monitors are permitted within the large booths and must remain within the confines of the booth only. Insurance and Liability Fire and theft insurance covering the exhibitor s property, if desired, must be taken out by the exhibitor at his/her own expense. The CCNHHE will not be liable for damage done in your booth such as malpractice, or any loss of exhibitor s property through fire, theft, accidents or any other cause. Acts of God, Fires, Strikes, War, Terrorist, Etc. In the event that any outside cause, such as war, fire, strike or other emergency prevents the CCNHHE from being held, the show management may retain such part of the exhibitor s rental as shall be required to recompense management for expenses incurred up to the time such contingency shall have occurred. Volunteers Anyone wishing to volunteer for the CCNHHE 2019 please provide your Name and Contact information and in what capacity you can assist. Look forward to working with you. Ph: (850) ccnaturalhair@gmail.com Website: ww.ccnaturalhairexpo.com

8 Dear Potential Sponsor, Mandisa Ngozi Art and Braiding Gallery is making plans to host a community wide Natural Hair and Health Expo. The success of this event will be credited largely to our sponsors, who lend their names and financial support to such events. The money raised will go to support the efforts of the 7th Annual Capital City Natural Hair & Health Expo. By participating as a sponsor, your organization will benefit from extended exposure through media campaigns and promotional efforts directed towards the supporters of the CCNHHE. We have several levels of sponsorship packages as detailed below, you can select the level of participation that best meets the needs of you and your business and be secure in the knowledge that your sponsorship fee will be used to assist with the CCNHHE. We re counting on your support and will be happy to answer any questions that you may have. Thank you in advance for your willingness to support the efforts of the CCNHHE and make a difference in our community. Sweet Blessings, Capital City Natural Hair & Health Expo

9 Sponsorship Packages Contributor - $1000 * Logo on main stage banner * Stage time to promote business * One (1) 8 foot table for vending or advertising * Business promotional material in Vendors Swag bag * Six (6) Complimentary tickets to CCNHHE * Web link from event website to your business website for 6mos. * Prime choice of vending space location Friend - $500 * Four (4) Complimentary tickets to CCNHHE * One (1) 6 or 8 foot table for vending or advertising * Continuous mention of business throughout event * Website link from event site to your business site for 6mos. Affiliate - $300 * Two (2) Complimentary tickets to CCNHHE * 6 or 8 foot table for vending or advertising * website link from event site to your business site for 6mos. Contributing Affiliate In Kind Donation Donation of time, expertise, T-shirts, products for gift bags and silent auction, sample products for vendor swag bags, or small monetary donations.

10 Sponsorship Commitment Form Commitment Due: Payment Due: Company Name: Address: City: State: Phone: Fax: Submitted By: Sponsorship Package Selected Contributor Friend Affiliate $1000 $500 $300 Contributing Affiliate/In Kind Donation: Ph: (850) Website: ww.ccnaturalhairexpo.com