Budapest, October

Transcription

1 InnoRail rd International Conference on the Single European Railway Area Budapest, October CALL FOR EXHIBITION AND ADVERTISEMENT Organized by: InnoRail Kiadó és Konferencia Kft. (Innorail Publishing and Conference Ltd.) and Com-Forth Kft. (Rolling-NET)

2 Innorail 2017 Dear Partners, We are hereby inviting you to participate in InnoRail 2017, the third conference in the series to be organized in Budapest. The InnoRail series was called into being by Hungarian professionals committed to rail transport in 2013, with the objective of thinking together about the present of rail transport, in order to foster its future development. The 2015 Conference rallied a total of 423 participants from 29 countries. Excellent speakers - 60 from other countries and 41 from Hungary - have offered presentations and contributed to the creation of a level of quality unknown in Hungary before. In summary, we can state that this tradition-creating event achieved its objective and created a veritable forum for an exchange of views between different professional fields of railway infrastructure, for the discussion of practical issues and for presenting novel innovative developments, tools and methods. Creation of a safe, modern and integrated railway network that can make rail transport more competitive remains one of the highest priorities of the European Union. These objectives are served by the Fourth Railway Package that, as per the legislator s intention, focuses on getting rid of the last obstacles in the path of the creation of a single European railway area. The legal measures aimed at reforming the railway sector motivate the market of domestic rail passenger transport with an eye to competition and innovation and provide for the implementation of different structural and technical reforms. As a result of the Package, the European railway network may really become safer, more reliable and more interoperable. We intend to contribute to this work through organizing a European international rail conference. Official languages of the conference are English, Hungarian and Russian. The first day of the conference will feature plenary sessions while the other two days will be organized into parallel section meetings in the topics of RAILWAY INFRASTRUCTURE and RAILWAY INFORMATION TECHNOLOGY. The section on RAILWAY INFORMATION TECHNOLOGY will be organized in cooperation with and under the auspices of Rolling-NET Congress. Rolling-NET focuses, first of all, on rolling stock related IT, telecommunications, safety technology and automation systems and developments, with special emphasis on the gaining ground of Internet of Things (IoT) in rail applications. Operators, industrial partners, researchers, designers, all theoretical and practical experts of international and Hungarian railway infrastructure, rail IT and communication and vehicle operation are most welcome at the conference! The geographical location of Budapest offers an excellent opportunity for our capital to be a meeting point of rail experts rallying here from all parts of Europe, where the most up-to-date trends and developments will be shared and enlarged upon by outstanding international and Hungarian authorities of the industry. We are inviting speakers and participants from numerous countries of Europe but interested parties from other parts of the world are also most welcome. InnoRail 2017 offers you an excellent opportunity to meet professionals who are of strategic importance to you and your company, establish new contacts with decision makers, designers, constructors, suppliers and the academia, widen your scope of future partners and deepen your relations with existing ones. As sponsor, we offer you numerous opportunities for reaching out to a very large target group. This is a forum where, besides being enriched by professional presentations and widening your international relations, you can also introduce yourself to the profession in a high-level ambience, assess the needs for your products and services and receive outstanding media attention. Such a major event offers excellent opportunities for increasing the awareness of your company, for building its image and that of its products and it also serves as an excellent reference. Gain an advantage from the offers of various conference sponsor packages where everyone can find their most adequate solution. The sooner you decide the longer you will be part of the communication of InnoRail 2017 (homepage, leaflets, circulars, newsletters, invitations, press releases, etc.) Parallel to the three days innovative conference, a large scale, 800 m 2 exhibition space will also be organized, elevating the professional standing of the event. The objective of the exhibition is to introduce the exhibitors, create opportunities for building relations, and to offer a useful pastime to participants in free periods. When compiling the program of the conference, besides professional presentations, we have also paid special attention to breaks when visitors and exhibitors can exchange views and spontaneous professional discussions may also ensue. Make use of the opportunities of a targeted communication! Ágnes BALLA Chief Organizer

3 Innorail 2017 Exhibition Information Exhibition stands will be located in the vicinity of the lecture halls at the conference venue. In order to ensure maximum interaction with conference delegates, the organisers plan to have the coffee breaks in between the stands. The exhibition spaces will offer a flexible stand concept either for your own stand (space only) or you can reserve a fully equipped solution (stands available from 6 to 18 m 2 ). InnoRail 2017 graded sponsors will have priority selection of stands, in case of other exhibitors, the first come first principle applies. A free wifi zone will be located within the exhibition area near the lecture halls to serve all delegates and exhibitors. Package 1 The exhibition fee for Package 1 includes: Size and fees for space only-package 1 6 m 2 (3 x 2) EUR VAT 9 m 2 (3 x 3) EUR VAT 12 m 2 (4 x 3 or 6 x2) EUR VAT 18 m 2 (6 x 3 or 9 x 2) EUR VAT editorial entry of the location of the stand and name of the company in the final programme, without logo entry to the InnoRail 2017 webpage (company name and link) coffee breaks for exhibitors venue security during opening hours and night shift cleaning of stand surface area 1 free exhibitor pass per 6 or 9 m 2 stand or 2 free exhibitor passes for 12 and 18 m 2 stand Package 2 Size and fees for full service stand-package 2 6 m 2 (3 x 2) EUR VAT 9 m 2 (3 x 3) EUR VAT 12 m 2 (4 x 3 or 6 x2) EUR VAT 18 m 2 (6 x 3 or 9 x 2) EUR VAT The exhibition fee for Package 2 includes: all services described in Package 1 delivery, set up and dismantling of the stand full service stand erected from Syma elements ( 250 cm high, with white side panels, information desk, shelf for display, waste paper bin, grey carpeting) company name on fascia (200 cm x 30 cm) lighting system with 1 spot light per 3 m 2 3 sockets for electricity (230 V, 50 Hz, European standard) including energy usage of max 3 kw. Basic stand sizes are m 2. Special requests and high energy consumption should be agreed in advance with the organisers. Extra fittings, furniture list, further options and other details regarding official times will be included in the Exhibition Manual, to be sent to all registered exhibitors.

4 Advertising Opportunities There are multiple opportunities for advertising at Innorail2017 Budapest The Final Programme DIN B5 format, 600 copies Inner full page (full colour)...eur VAT Inner full page (B&W)... EUR VAT Flyer Insert in the congress bag Maximum size: DIN A4 format, about 600 copies Deadline for advertising: September 10, 2015 Brochures shall not exceed 12 pages... EUR VAT/insert Placement of company logo with link on the website... EUR VAT Placement of company logo at the conference venue... EUR VAT Application and General Payment Conditions All exhibitors and advertisers wishing to apply for any of the services listed in this brochure are required to register by submitting the enclosed and officially signed Exhibitor and Advertisement Order Form to CongressLine Ltd. Exhibition space cannot be occupied unless the full amount is paid before the dates shown below. The organisers of the exhibition retain the right to rearrange the stands in case organisational matters force them to do so. Advertisement in the program booklet will only be printed if the full amount of the advert is paid before the deadline indicated. Signing and submitting the application form is considered a binding contract between parties and is considered to be a written commitment that all conditions stated herein are understood and accepted by the applicant. All prices stated herein are net of 27% VAT. Payment should be arranged upon receipt of our pro forma invoice, according to the following terms: Deadline for exhibition application: 31 July % prepayment of exhibition fee: 31 May % payment of exhibition fee: 31 August % payment of advertisements and flyers in the Final Programme: 15 September 2017 Cancellation Policy Application and correspondence: Cancellation and changes to your orders shall be made in writing to the organizers. Refundable amounts depend on the date of cancellation and are as follows: Before 31 May % refunded, 20% retained Before 31 August % refunded, 50% retained After 31 August 2017 no refund CongressLine Ltd. H-1065 Budapest, Révay köz 2. Contact: Mr. Tamás KRASZNAI office@congressline.hu Tel: , Fax:

5 Exhibition & Advertisement Order Form (Please return this form not later than July 31, 2017) Name of the company:... Mailing address:... Invoice address (if different from above):... Name of the contact person:... Phone:... Fax: Please, tick the appropriate boxes. Detailed description of the various packages and services can be found in the Call for Exhibition and Advertisement. Exhibition Size and fees for space only-package 1 Size and fees for full service stand-package 2 6 m 2 (3 x 2)...EUR VAT 9 m 2 (3 x 3)...EUR VAT 12 m 2 (4 x 3 or 6 x2)...eur VAT 18 m 2 (6 x 3 or 9 x 2)...EUR VAT 6 m 2 (3 x 2)... EUR VAT 9 m 2 (3 x 3)... EUR VAT 12 m 2 (4 x 3 or 6 x2)... EUR VAT 18 m 2 (6 x 3 or 9 x 2)... EUR VAT Advertisement Final Programme Inner full page (full colour)... EUR VAT Inner full page (B&W)...EUR VAT Placement of company logo on the website... EUR VAT at the conference venue... EUR VAT Flyer Insert in the congress bag...eur VAT/insert

6 Prices and Payment Conditions All prices stated herein are net of 27% VAT. Payment should be arranged upon receipt of our pro forma invoice, according to the following terms: Deadline for exhibition application:...31 July % prepayment of exhibition fee: May % payment of exhibition fee:...31 August % payment of advertisements and flyers in the Final Programme:...15 September 2017 Cancellation Policy Cancellation and changes to your orders shall be made in writing to the organizers. Refundable amounts depend on the date of cancellation and are as follows: Before 31 May % refunded, 20% retained Before 31 August % refunded, 50% retained After 31 August no refund By signing this application form I hereby declare that I understood and accepted the conditions of payment and cancellation. Date:... Signature:... Please return this form not later than July 31, 2017 Application and correspondence: CongressLine Kft. H-1065 Budapest, Révay köz 2. Contact: Mr. Tamás KRASZNAI Phone: , office@congressline.hu Homepage: