FREMANTLE MARKET APPLICATION INFORMATION 2018

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1 FREMANTLE MARKET APPLICATION INFORMATION 2018 The Falls Festival is a four day music and camping festival held annually in Lorne Victoria, Marion Bay Tasmania, Byron Bay New South Wales and Fremantle Western Australia, Australia - over the New Year's Eve and January period. The festival hosts contemporary music performances, dance, comedy, theatre, circus, cabaret, and other art forms. The Fremantle festival runs from 5th January 2019 to 6st January 2019 with 40,000 patrons. Each year we re on the hunt for market stalls that are creative and unique and hopefully this year that includes YOU!!

2 Your Application Applications strictly close on Friday, November 30 th Late or incomplete applications will not be considered. You will receive notification of whether you have been successful or not by Friday, December 14 th. Falls Festival Fremantle 2019 will be held from Saturday 5 th January 2019 until Sunday 6 th January PLEASE ENSURE YOU READ AND UNDERSTAND EVERYTHING IN THIS DOCUMENT BEFORE YOU APPLY. All applications must be submitted online at by Friday 30 th November 2019 in order to be considered. Use your application to DEMONSTRATE how much you can offer the Fremantle 2019 Falls Festival. Make sure your photos are up to date and show us how attractive your stall is! Include your most current and unique product list and pricing Include pictures of your happy and professional staff Tell me all about your commitment to the environment and ethical business practices THE APPLICATION PROCESS: You then need to apply for Fremantle 2019 specifically. All applications are due by November 30th Make sure your application is complete and all your documentation is up-to-date. You ll receive an letting you know whether or not you ve been accepted by December 14 th. Approved stall holders will be given a website link to download all the necessary documents. You will need to submit all the required documents and pay your stall fee! If we don t receive your payment by the requested date your stall application will be cancelled and your position will be allocated to someone from the waiting list.

3 Your Stall There are a number of elements that are looked upon favourably by festival management when selecting stall holders, these include; Pride in presentation of stall (add some colour!) Offer a unique and quality product Good value price points Environmentally friendly Support local / Australian productions You are required to provide your own stall structure, flooring and equipment including all signage, lighting, leads and power boards. All equipment must be suitable for all weather conditions. If you choose to hire equipment from individual hire companies, you must be onsite for delivery. The Falls Festival takes no responsibility for items delivered by hire companies to stallholders that go walkabout if you are not on site to collect the delivery. The Falls Music & Arts Festival Market site fee includes four (4) complimentary staff tickets. Any additional staff tickets required will be charged per ticket, payable by invoice prior to the festival. You will not be allowed to trade if your account is outstanding. All staff must be 18 years or older. This is a standard policy at the Festival and there will be absolutely no flexibility on this. Site Fee We look at a number of factors when calculating caterer site fees, these include; - Space required - Power requirements - Commitment to waste and environmental practices - Affordability for patrons Your site fee will include 4 staff tickets; additional staff tickets can be purchased. Failure to pay your site fee by the specified dates on the invoice will result in termination of your position to trade at the festival. Power You must indicate on your application form if you require power supplied by the Festival and you must list all power items you will be using. A fee applies to have the power connected and will be included within your package. All leads, power boards and electrical equipment MUST BE TESTED AND TAGGED. On site testing may be able to be arranged, however charges for this will be at a premium, or you

4 may be prohibited from using the item all together. Please be aware that our electricians will be extremely busy during set up, and this additional work may cause delays. It is important you also mark what each power cord identifying what it is connected to so issues can be recognised quickly. Environment At The Falls Music & Arts Festival, environmental considerations are an integral part of our business practices. As part of this commitment to the environment, suppliers are obligated to reduce the environmental impact of their products, services, and waste emissions. The guidelines set forth by the Festival include the following: Reduction Packaging which is not essential to the use, distribution, retail sale, storage or safety of your products should be avoided. Packaging or utensils which are essential for these purposes are required to be constructed from 100% renewable resources. Re-use Where compliant with health and other regulation permits, and where practicable, packaging should be designed for re-use, for example: to be re-filled at your stall with the same product; to be returned to your stall and be re-used; or to be re-used by our patrons for the same or a similar purpose. Recycling Please ensure you use only recyclable and compostable materials indicated on the application form. Please ensure that you do not sell any items that may have a negative environmental impact on the festival site, for example: Chupa Chup sticks, glow sticks or plastic straws. Where practical we encourage the sourcing and use of locally produced products. The use of these products reduces your carbon footprint and therefore the footprint of the festival. However, we understand that as we encourage diversity, sometimes this may not be achievable, so please let us know if the uniqueness of your product does not enable this. In your application form please list additional ways you are demonstrating your commitment to minimising your environmental impact to improve your chances of selection. Sustainability With the help of traders, patrons, staff and volunteers, The Falls Music & Arts Festival has become a leading sustainable event, not just in Australia but within the global community. Being sustainable means that we not only plan for waste minimisation, but that we also monitor practices throughout the event. This means that the basic guidelines stipulated by the festival will be followed by each of our traders otherwise they risk the chance of not being invited back.

5 BEING SUSTAINABLE IS EASY Your role begins by asking your packaging suppliers to supply packaging that is recyclable (note that only plastic codes with the ID code 1 through to 7 are recyclable at this event). It is essential that you: Avoid polystyrene (Styrofoam), glass, plastic bags, plastic straws. THESE ITEMS ARE BANNED. Use packaging that is constructed from renewable/recyclable sources. Correctly place items into the recycling and garbage bins. Avoiding unnecessary packaging. Provide reusable items where possible. Helping with litter control - Stallholders are responsible for litter around their site. Any stall holders who fail to comply with the above sustainability policies may be forced to cease operations until compliance is achieved. This will cost you valuable trading hours so please do the right thing in the first place. This includes following all directions from our waste management group, the Green Team. Product List You are not permitted to sell anything not listed in your application form. You must sell products at the price indicated on the application form, unless approved by Festival Management. You may not sell any food, beverages or tobacco related products. Rights to sell these products have already been allocated. The Falls Music & Arts Festival reserves the right to prohibit offensive goods from being sold or displayed on site. Load in and out All market stalls will be required to load in during their allocated time frame before the festival in January and be ready to trade on the 5 th. Load out start on the 6 th of January once the festival is closed. More information will be given to successful applicants. Trading Hours You must be open from gates open until close both days. 5 th gates open 12.00am, entertainment operates 1.00pm to 11.00pm 6 th gates open 11.00am, entertainment operates 12.00pm to 10pm These times are TBC and changes will be communicated Public Liability It is compulsory that all market stalls hold Public Liability Insurance for a minimum of $10 million for their stall. Successful applicants must provide a copy of your Public Liability

6 Insurance policy that will be valid during the dates of the Festival. Please be aware that if you cannot obtain Public Liability Insurance you will lose your place to trade. Occupational Health and Safety All market stalls and staff will be expected to abide by the Festival WHS policies and procedures relevant to market stalls. You, and your employees, should be covered by Work Cover. Festivals and events will not be liable for injuries to you or your workers on the way to work or while carrying out their work activities. All workers on all stalls MUST BE OVER 18. This is a standard policy at the Festival and there will be no flexibility on this. All stalls must also have a NO SMOKING sign displayed at their outlet. During bump in and out, all staff must wear high visibility vests you are to ensure your staff have this provided to them. THAT S IT FOR NOW! GOOD LUCK AND WE LOOK FORWARD TO RECEIVING YOUR APPLICATION J