SUPPLIER GUIDE. An overview of changes within our business

Transcription

1 SUPPLIER GUIDE An overview of changes within our business

2 Contents Our new legal entity names and VAT numbers Our payments process and invoicing requirements Supplier documentation Q&As Your checklist

3 Building a brighter business for you On October 01, 2014 Huntsman acquired the Rockwood Pigments and Sachtleben businesses, creating the world s largest producer of white and color pigments. Since then we have been working to integrate the acquired businesses with the aim of making it easier for our business partners and suppliers to interact with the new, expanded Huntsman Pigments and Additives. This guide is designed to outline what is happening, how you will be affected and what you need to do. Please read it carefully, and contact us if you have any questions. As part of the integration we are implementing a new operating model and associated systems that will require you to make a number of important changes to your processes. This guide is intended to explain the changes that will take effect from November 01, 2015, for our purchases relating to the production of titanium dioxide pigment, functional additives, eco products, and water treatment products, in all territories excluding domestic China. Details of changes affecting our purchases relating to the production of color pigments and within domestic China will be communicated in Please read it thoroughly and ensure you understand what needs to be changed and when. We have also included a checklist on page 11 to ensure you have everything covered for a seamless transition. Should you have any queries or require further information related to the procurement of your goods or services, you can contact us as follows: Before November 01: Mark Power, Purchasing Integration Lead, mark_power@huntsman.com, After November 01: Your dedicated buyer contact information will appear on the Purchase Orders that you receive, as shown on page 9. We thank you for supplying Huntsman 3

4 Our new legal entity names and VAT numbers Our legal entity names are changing on November 01 - please replace the previous legal entity name with the new company name when billing Huntsman Pigments and Additives. The table below details each legal entity name change, and the VAT numbers associated each legal entity: Previous Legal Entity Name New Name VAT Number(s) Tioxide Europe Limited Huntsman P&A UK Ltd GB Tioxide Europe SAS Huntsman P&A France SAS FR BE (Belgium) Tioxide Europe SL Huntsman P&A Spain SL ESB Tioxide Europe Srl Huntsman P&A Italy SrL IT Tioxide Americas LLC Huntsman P&A Americas LLC N/A Tioxide Canada Inc Tioxide Malaysia Sdn Bhd Huntsman P&A Canada Inc Huntsman P & A Asia Sdn Bhd GST No: RT0001 QST No: GST Number: (Malaysia) Tioxide Southern Africa Pty Ltd Huntsman P&A Africa Pty Ltd (South Africa) Sachtleben Pigments Oy Huntsman P&A Finland Oy FI SE Sachtleben Chemie GmbH Huntsman P&A Germany GmbH DE ATU

5 Our payments process and invoicing requirements We want to make it as easy as possible for you to conduct business with Huntsman. For your payment to be processed automatically without hassle, we would like to remind you of our invoice requirements: A valid Huntsman Purchase Order number and/or contact person. Goods/Service delivery reference where applicable. A unique invoice number. Invoice date. Your company name, address and VAT number where applicable. Your bank key, bank account and IBAN number. Huntsman Bill to Legal Entity, address and VAT number where applicable. Description of goods or services provided. Quantity and unit cost. Plus all other invoice requirements to ensure your invoice meet the statutory legal invoicing obligations of your country. Failure to adhere to these instructions may result in late payment. 5

6 Invoicing us correctly will ensure a smooth payment process. An example of a good invoice is shown here for cases where we have sent you a Purchase Order: 6

7 Where and how to send invoices Please see the table below: Legal Entity Number (company code) 120 Courier Address (when as an exception invoices sent via courier) Bill to and postal address Huntsman P&A Finland Oy Titaanitie Pori - Suomi PO Box Postal address (to be written only on the envelope if the legal entity local address appears on the invoice) Iron Mountain Slovakia s.r.o c/o Huntsman P&A Finland Oy PO Box Bratislava Slovakia VAT Registration Number Iron Mountain Slovakia s.r.o Huntsman P&A Finland Oy (120) Na Pantoch Bratislava Slovakia FAO Kristina Navackova Phone: FI address for submitting invoices (Finland only): Huntsmanpigments.Finland@ironmountain.com 7

8 Contact details for queries If you are unsure of anything regarding our payment process, please contact the following: Huntsman P&A Finland Oy Please ensure you reference the Company Code in the subject line so that you get the quickest and most appropriate response. Toll-free telephone number: Huntsman P&A Finland Oy:

9 Supplier documentation There will be a number of changes to the documentation we provide you, most notably to their general look and feel (logo, legal entity, contact details etc.). The most important document that you will receive from us is the Purchase Order, which contains all of the important information that is needed to ensure a smooth purchasing process and timely payment of your invoice. An example copy of a Purchase Order is included below so you can familiarize yourself with the information. Please pay special attention to the Invoice Address and Purchase Order number all invoices must contain the corresponding Purchase Order number to enable matching and payment Huntsman P&A UK Ltd Key: 1. Huntsman Purchasing contact information 2. Purchase Order number to be included on the invoice 3. Your address 4. Delivery address 5. Payment terms 6. Invoice address 7. Any additional delivery/ item specific instructions will appear here Huntsman P&A UK Ltd 6 7 9

10 Q&As Is this basically just a name change? No this is more than just new legal entity names. All changes are designed to make it easier for you to transact with Huntsman. There are important changes to our legal entities and potentially which entity you supply. Our new systems require invoice accuracy to progress payments smoothly, and you will need to be aware of our invoicing requirements to ensure prompt payment. I also supply color pigments sites. What does this mean for me? This guide only details changes for suppliers to titanium dioxide pigment, functional additives, eco products, and water treatment sites, excluding domestic China. These changes will take effect from November 01. Details of changes for all suppliers to color pigments sites and China will be communicated in This means there will be a transitional period where both the old and new processes are in place. We do not anticipate this causing significant disruption, however if you have concerns please do not hesitate to contact us. 10

11 Your checklist To ensure you have everything covered for a seamless transition, please consider the below actions ahead of November 01. Action Refer to page Completed? Identify who this information affects in your organization and ensure they receive a copy of this guide. We recommend that it is shared with the following functions: Accounting Finance Legal Logistics N/A Change your records to reflect the name of the Huntsman legal entity that you supply 4 Ensure your records are updated with the correct VAT details. Always refer to the details contained in the purchase orders we send you 4 Check the contact details that you hold for us are up to date 8 Familiarize yourself with our new look documentation, especially the important elements shown on the example Purchase Order 9 Contact us if you have any queries, need clarification or require extra copies of this guide we are here to support you 3 11

12 To find out more, please contact: Huntsman Pigments and Additives Titanium House, Hanzard Drive, Wynyard Park, Stockton-on-Tees, TS22 5FD, UK This document is a general guide to the properties of the products described in it. Information is updated regularly. To check whether this is the most recent information, or if you would like more information, you can find contact details on Information is given in good faith but we do not guarantee the accuracy or completeness of the information. NOTHING IN THIS DOCUMENT IS TO BE CONSTRUED AS A WARRANTY, EXPRESS OR OTHERWISE. IN ALL CASES IT IS THE RESPONSIBILITY OF THE USER TO DETERMINE THE APPLICABILITY OF THE INFORMATION AND RECOMMENDATIONS AND THE SUITABILITY OF THE PRODUCTS DESCRIBED FOR ITS OWN PARTICULAR PURPOSE. Nothing contained in this document should be construed as a license under any intellectual property right of any entity, or as a suggestion, recommendation, or authorization to take any action that would infringe any patent. Unless otherwise expressly stated in this datasheet, Huntsman does not recommend any of its products for use in lead-stabilized rigid PVC formulations. The term Huntsman is used herein for convenience only, and refers to Huntsman Corporation, its direct and indirect affiliates, and their employees, officers, and directors. Unless otherwise agreed in writing, all sales of products referred to in this publication are subject to the general terms and conditions of sale of Huntsman International LLC or its affiliated companies Huntsman Corporation. All rights reserved.