2019 VENDOR APPLICATION

Transcription

1 2019 VENDOR APPLICATION Contact Information Contact Name Business/Farm Name Application Deadline: Monday, April 1st, 2019 Please pay by check and mail required forms to: Northeast Minneapolis Farmers Market P.O. Box Minneapolis, MN Street Address (Mailing address) City Publicity Information NEFM has my permissiton to share the following publicity information to the public: State Zip Website Name NEFM should make checks payable to Facebook MN Tax ID / Fed Tax ID Address Twitter Business/Home Phone Instagram Cell Phone is main form of communication. If you don t , please list best way to contact you: List others that will be selling for you during the season: Name Name Northeast Minneapolis Farmers Market May 18th through October 19th, 2019 Saturdays, rain or shine, 9:00am - 1:00pm info@northeastmarket.org / sarah@northeastmarket.org / northeastmarket.org Follow us on: Facebook, Twitter, Instagram Other Application Check List: Completed Application Permits and Licenses (Also acceptable: renewal form and/or copy of paid renewal of license. Artists need not apply.) ST-19 Tax Form (All vendors) Proof of Insurance (Vendors may delay proof of insurance until admitted into the market. Artists need not apply.) Payment: Installment or In Full (Circle One) Answer Zero Waste questions and understand policy Read and understand Market Currency Procedures Sign Agreement and Release Waiver Farm Registration Form (Farmers only) How did you hear about us? How may years have you been a vendor at the NEFM? NORTHEAST MINNEAPOLIS FARMERS MARKET MISSION STATEMENT The Northeast Farmers Market adds to the livability of the neighborhood by providing a welcoming and accessible community market and gathering place. We contribute to the success of local growers and producers and foster sustainability in the Northeast community.

2 Schedule Please check all Saturdays that you plan to attend the NEFM: MAY JUNE JULY AUG ALL 23 WEEKS Note: Vendors are responsible for keeping track of their own schedules. If accepted, all marked dates on the application will be approved unless otherwise notified by the Market Manager. SEPT OCT TOTAL # OF WEEKS Fees Payment options Full payment due on Monday, April 1st, 2019 Payment Plan First half due by April 1st, Second half due by July 9th, If second payment is not paid by July 9th, vendor will forfeit stall and be ineligible for future participation in the Northeast Minneapolis Farmers Market. Daily Vendors Payment must be made one week in advance. You will not be permitted to set up if you have not paid in advance. Stalls are not reserved until they are fully paid. The $40 per day fee applies regardless of how many market days you attend, i.e. the fees do not cap out if your annual total exceeds the partial or entire season fees. 6 Day Package for new Vendors Want to make sure Northeast Farmers Market is a good fit for your business? Can t commit to the entire season? Try our 6 Day New Vendor Package! Stall Rental Stall rental includes a 10 x 10 space, restroom facilities, potable water, garbage, recycle, and compost service. Vendors must supply their own tables, tents, tent weights, chairs, extension cords, signage and materials. Stalls are not reserved until they are fully paid. Circle your choice of stall rental: Single Stall or Food Truck Full Payment / Payment Plan Double Stall Full Payment / Payment Plan Full Season $575 $ Due April 1st $920 $460 Due April 1st 23 week $ Due July 19th $460 Due July 19th Half Season $360 $180 Due April 1st $600 $300 Due April 1st Any 12 weeks $180 Due July 19th $300 Due July 19th Single Day $40 n/a $70 n/a One Saturday New Vendor Package $210 n/a $360 n/a 6 Day Package (Package good for one use only. Please inquire with Market Manager about additional dates.) Returning Vendor Package $240 n/a $420 n/a 6 Day Package (Package good for one use only. Please inquire with Market Manager about additional dates.) STALL FEE $ Additional fees Electricity: If you require the use of electricity, you must pay additional fees. No outside generators allowed. Vendors are responsible for providing their own grounded outdoor extension cords. $5 per day/per outlet / $35 half-time vendors / $65 full-time vendors. Wattage/Volts needed # of Outlets x # of Days = ELECTRICTY FEE $ Returned Check The fee for a returned check is $30. A bounced check may cause a vendor to forfeit stall(s). TOTAL DUE $

3 Business Information Farmers (Please Registration Form) Farm, garden, or business street address City State Zip All Vendors Please list ALL items you intend to sell at the Northeast Minneapolis Farmers Market. Items not listed and/or approved by Market staff may not be sold at the market. Attach additional page(s) if necessary. Artists and Crafters are also required to submit photographs of their items: Number of owned acres grazed and/or cultivated Number of leased acres grazed and/or cultivated Number of years farming Average miles traveled to the market Items Raised Fruits and/or vegetables Honey, Grains, or Meat, dairy, and/or eggs Maple Syrup Cut flowers Nursery Stock Other (please specify) Vendors may not knowingly sell products grown with genetically modified seeds. YES NO Are you a registered Farmers Nutrition Program Vendor? If not, would you like to participate? YES NO List other venues and farmers markets where your product(s) are sold: YES NO Are you participating in our EBT/Food Stamp Token program? If not, would you like to participate? YES NO YES NO Do you grow or produce all your items? If no, please attach an additional page to explain. List ingredients sourced from local farmers/producers: YES NO Are your items certified organic? If yes, please attach a copy of your National Organic Standard Certificate as provided by a USDA accredited agent. YES NO Do you practice chemical-free farming? If no, a list of chemicals and pesticides used is required. If yes, vendors must post pesticide/spray free signs. YES NO Are you selling any processed food items? Any additional information about your product or business we should use in making an admissions decision or in promoting you at the market (attach additional pages, if desired): Prepared Foods Producer Prepared Pickle Bill Foods Other Non-Taxable Prepared Foods Taxable Prepared Foods Immediately Consumable Foods Cottage Food Producer Artist and Craft Vendors (no license or permit required): YES NO Are your products handmade? YES NO Are your supplies sourced locally?

4 Permits, Licenses, and Insurance Include with the following applicable forms with your application MN Dept of Revenue ST-19 FORM A Certificate of General Liability Insurance B Mpls Farmers Licensing Exemption Form C Mpls Seasonal Food Permit D Nursery Stock Growers Certificate E Mpls Seasonal Food Permit F Produce Meat, Egg, Dairy Honey, Grains, Maple Syrup Fresh Cut Flowers Nursery Stock Prepared PIckle Bill Foods Other Non-Taxable Prepared Foods Taxable Prepared Foods Immediately Consumable Foods Clothing Arts & Crafts A. Form attached. Vendors selling non-taxable items must complete the form and check the box: I am selling only nontaxable items. B. You are required to carry General Liability Insurance with a coverage limit of $1,000,000 that includes products and complete operations coverage (see sample insurance form). Name Northeast Minneapolis Farmers Market as additional insured. Liability insurance can be purchased through the Minnesota Farmers Market Association from Stearns Insurance Services. Visit for information and applications. C. Meat/Poultry Processors, Home Processors, and MN Pickle Bill vendors need to contact the Minneapolis Environmental Health & Food Safety Division at and submit a Market Vendor Plan Review before completing the Farmers Licensing Exemption Form. D. Download application: E. Download application at F. Download application: Cottage Food Producer Registration: All Pickle Bill vendors (earning less than $5,000.00/season on prepared non-potentially hazardous food) are required to have signage that reads, THESE PRODUCTS ARE HOMEMADE AND NOT SUBJECT TO STATE INSPECTION. Nonpotentially hazardous foods would include jams, jellies, fruit syrups, breads, fruit pies, cakes, cookies, etc. Compliance with health, safety, and related laws Vendors are responsible for informing themselves about and complying with federal, state, and local health regulations and licensing requirements governing the production, display, distribution, sampling, and sale of their products. Vendors providing samples of their products must comply with the rules governing market sanitation and health issues.

5 Zero Waste Farmers Market Vendor Roles, Responsibilities and Requirements Why is NE Farmers Market promoting zero waste? A Zero Waste Plan was adopted by the Board of Directors in January 2014 to minimize trash, increase compost collection and improve the quality of recyclables. Going zero waste protects the environment by saving energy when materials are recycled vs. being landfilled or burned at the incinerator. Compost, aka Organics, turns into nutrient-rich soil, which can be used to grow more local food. Vendor Requirements: The market requests vendors to do their part to support our zero waste goals and encourages everyone to reduce, reuse, recycle, and compost. All prepared food vendors and vendors who sample food at the market must use compostable foodservice ware: o Compostable products include paper plates, cups, bowls, napkins, wooden toothpicks, cardboard, etc. (no Styrofoam or plastic insulation or lining) o Compostable products include bio-based plastic products such as utensils, clear cups, straws, and hot cup lids. o Any bio-based product must be certified compostable. Compostable material can be collected in paper bags or certified compostable bags, but never regular plastic bags. Vendors must sort all waste generated from their stalls appropriately into recycling, compost and trash bins. o Vendors are responsible for training all people working in their stalls on recycling and composting rules. o Any waste containers provided by a vendor should NOT be accessible to customers. Vendors should direct customers to the nearest waste station instead. o Waste stations will be provided at the market, each with three bins: Recycling, Compost/Organics and Trash. What type of compostable items are you using? What brand of compostable items are you using? Where did you purchase your compostable items? Thank you for making NE Farmers Market a zero waste market!

6 2019 Season Tokens, Market Bucks, and Coupons Rules and Procedures Customers at NE Farmers Market may use these alternative forms of cash: (Look for the Northeast Farmers Market logo!) EBT Eligible Food Items Only Market Bucks ($1 value) EBT Token ($1 value) Cash Token ($5 value) Work Like Cash (Anyone can accept) Coupon ($1 value) NO CHANGE may be given EBT Tokens (Red) and Market Bucks Cash Change is OK Cash Tokens (Black) and Coupons They are worth $1 each. These can only be used to purchase eligible foods items (see list on back). EBT tokens and Market Bucks look different, but they work the same. No change can be given. (Note: it is illegal to exchange EBT for cash). Redemption and Reimbursement Cash tokens are worth $5. Coupons are worth $1 each. Both work just like cash and can be used to purchase anything. Cash change should be given. o Please do not give EBT tokens or Market Bucks as change! All vendors can accept Cash Tokens & Coupons. Vendors are responsible to return all Tokens, Market Bucks, and Coupons to the Information Tent for redemption. Market staff will record the total amount turned in. Both market staff and the vendor will initial to verify the correct total. Reimbursements will be made at the end of each month. Checks will be distributed at the market or by mail. Reimbursements can be received via PayPal with no minimum dollar requirement. Ask market staff how to setup PayPal reimbursements. All remaining will be paid out after the last market day of the season. Vendors who do not abide by these rules risk not being reimbursed and the offense may result in a fine or affect ability to participate in the market.

7 2019 Season Who Can Accept EBT and Market Bucks? Only the following food items may be purchases using EBT tokens and Market Bucks: YES, you CAN sell: Fruits and vegetables Breads, grains, cereals Meats, fish, poultry and dairy products Other food and food products for human consumption. Seeds and plants which produce food for the household to eat EBT Eligible Food Items NO, you CANNOT sell: Food that will be eaten on-premise Hot foods Alcohol, beer, wine, liquor, cigarettes or tobacco Nonfood items such as: pet foods, soaps, paper products, household supplies Vitamins and minerals In general: all produce vendors, most baked goods vendors, and some specialty food vendors may accept EBT and Market Bucks. Please ask market staff if clarification is needed. Signage Vendors who accept EBT must display EBT Accepted Here signage every day at their tent(s). Signage will be provided by the market. Please keep track of your sign. J Customer Process EBT: Customers looking to use EBT should find the Information Tent where staff will swipe their EBT card for the amount they wish to spend. In exchange, customers receive EBT tokens and Market Bucks to buy eligible food items. Preferably, this is done before shopping for food. Cash Tokens: are available at the Information Tent for customers who forgot or run short on cash. Staff can swipe their credit or debit card for the amount they choose in $5 increments. In exchange, customers receive Cash Tokens to spend at the market. We charge customers $1 to cover transaction fees. What is EBT? o o o Formerly known as the Food Stamp Program, EBT (Electronic Benefit Transfer) is the debit card system that delivers food and cash benefits to qualifying consumers. Food benefits are distributed through the Supplemental Nutrition Assistance Program (SNAP). EBT and SNAP can be used interchangeably. EBT can only be used to buy certain food items (list above). EBT recipients are also responsible to know the program rules of what can and cannot be purchased. NE Famers Market has accepted EBT since This system is being adopted by farmers markets across the nation. It is an excellent program to increase access to healthy, local foods for low-income consumers while boosting the amount of money being spent at farmers markets and increasing your profit. Vendors who do not abide by these rules risk not being reimbursed and the offense may result in a fine or affect ability to participate in the market.

8 FARMERS/GROWERS REGISTRATION FORM Farmers and Growers: Individuals selling fruits, vegetables or other products cultivated and harvested on their farm or in their garden. These individuals are exempt from licensing requirements and fees; however, prior to selling exempted farm products in Minneapolis they are required to complete this form and submit it to their primary Farmer s Market Manager located in Minneapolis. APPLICANT INFORMATION Applicant Name Business Name (If different from above) Home Number Cell Phone Number Mailing Address Work Number City State Zip Name of Farm/Garden Address of Farm/Garden FARM/GARDEN INFORMATION Name of Owner of Farm Approximate Total Acres of Farm/Garden City State Zip Percent You Cultivate FARM PRODUCTS SOLD IN MINNEAPOLIS LOCATIONS LIST OF FARM PRODUCTS SOLD MPLS LOCATION WHERE PRODUCTS ARE SOLD (Fruits, berries, vegetables, root/vine crops, etc) Market Name Address of Market/Event LIST VEHICLES USED FOR DELIVERY OF FARM PRODUCTS State Plate Number Year Make/Model Color I certify that I have read, understand and answered every question in this application truthfully to my own knowledge and belief. I understand and agree that I shall only peddle or sell farm products that have been cultivated and harvested from my (family) farm or garden. I further understand that peddling or selling products that have not been cultivated and harvested from my (family) farm or garden may result in the confiscation of such products and a citation for operating without an authorized permit. PRINT NAME SIGNATURE DATE

9 Operator Certificate of Compliance Read the information on the back before completing this certificate. Person selling at event: Complete this certificate and give it to the operator/organizer of the event. Operator/organizer of event: Keep this certificate for your records. Do not send this form to the Department of Revenue. ST19 Name of Business Selling or Exhibiting at Event Minnesota Tax ID Number Seller s Complete Address City State ZIP Code Sign Here Sales Tax Exemption Information Merchandise Print or Type Sold Name of Person or Group Organizing Event Name and Location of Event Date(s) of Event Describe the type of merchandise you plan to sell. Complete this section if you are not required to have a Minnesota tax ID number. I am selling only nontaxable items. I am not making any sales at the event. I participate in a direct selling plan, selling for (name of company), and the home office or top distributor has a Minnesota tax ID number and remits the sales tax on my behalf. This is a nonprofit organization that meets the exemption requirements described below: Candy sold for fundraising purposes by a nonprofit organization that provides educational and social activities for young people primarily aged 18 and under (MS 297A.70, subd. 13[a][4]). Youth or senior citizen group with fundraising receipts up to $20,000 per year ($10,000 or less before January 1, 2015)(MS 297A.70, subd. 13[b][1]). A nonprofit organization that meets all the criteria set forth in MS 297A.70, subd. 14. I declare that the information on this certificate is true and correct to the best of my knowledge and belief and that I am authorized to sign this form. Signature of Seller Date Print Name Here Daytime Phone PENALTY Operators who do not have Form ST19 or a similar written document from sellers can be fined a penalty of $100 for each seller that is not in compliance for each day of the selling event. (Rev. 2/18)

10 Information for Sellers and Event Operators Operators/organizers of craft, antique, coin, stamp or comic book shows; flea markets; convention exhibit areas; or similar events are required by Minnesota law to get written evidence that persons who do business at the show or event have a valid Minnesota tax ID number. If a seller is not required to have a Minnesota tax ID number, the seller must give the operator a written statement that items offered for sale are not subject to sales tax. All operators (including operators of community sponsored events and nonprofit organizations) must obtain written evidence from sellers. Certain individual sellers are not required to register to collect sales tax if they qualify for the isolated and occasional sales exemption. To qualify, all the following conditions must be met: The seller participates in only one event per calendar year that lasts no more than three days; The seller makes sales of $500 or less during the calendar year; and The seller provides a written statement to that effect, and includes the seller s name, address and telephone number. This isolated and occasional sales provision applies to individuals only. It does not apply to businesses. Sales Tax Registration To register for a Minnesota tax ID number, call A registration application (Form ABR) is also available on our website at Information and Assistance If you have questions or want fact sheets on specific sales tax topics, call Most sales tax forms and fact sheets are also available on our website at For information related to sellers and event operators, see Fact Sheet #148, Selling Event Exhibitors and Operators. We ll provide information in other formats upon request to persons with disabilities.

11 NEFM AGREEMENT AND RELEASE WAIVER By signing this agreement I, please print name above Authorize the Northeast Farmers Market to use information I have provided in this application and photos that may be taken of me or my stall area during the season to promote the market or my participation at the market; Authorize a designated agent of the Northeast Farmers Market to enter and inspect my greenhouse(s), garden(s), farm(s), or other place(s) of production at any time in order to assess the accuracy of the information provided in my application or to determine if I am in compliance with the Northeast Farmers Market Rules of Operation (failure to allow inspection upon demand may cause you to forfeit your stall); Guarantee that I will not sell goods at the market that I have purchased, bartered for, been given, or otherwise come into possession of, but have not produced myself unless the Northeast Farmers Market Board of Directors have approved my request to sell such products as a food market distributor, and I have received a Minneapolis Market Distributor License; (Selling goods that you have not produced, for which you have not been approved, or for which you have not received proper licensing may cause you to forfeit your stall); Acknowledge I have read, understand, and agree to abide by the Northeast Farmers Market Rules of Operation; Warrant that to the best of my knowledge the information I have provided in this application and in any attachments made hereto is accurate, that my business is fully compliant with all relevant federal, state, and local regulations, and that I have applied for and obtained any necessary permits, licenses, and insurance required to conduct business at the Northeast Farmers Market; I agree to only accept EBT for eligible food items as specified by the Supplemental Nutrition Assistance Program (SNAP). It is my responsibility to inform my family and employees of these rules before they sell at the market on behalf of my business or farm; Furthermore, by signing below, I and hereby release, forever discharge and hold harmless the Northeast Minneapolis Farmers Market, the Northeast Business and Area Coalition, the City of Minneapolis, and their successors and assigns, from any and all liability, claims and demands of whatever kind or nature, which arise or may hereafter arise from or in connection with my participation in the Northeast Minneapolis Farmers Market. I take full responsibility for my rented stall space at the market, my equipment and supplies, and all products that I bring to sell at the market. Signature of vendor/applicant Date