2019 APMM Annual Conference

Transcription

1 2019 APMM Annual Conference May EXHIBITOR, SPONSORSHIP AND ADVERTISING INFORMATION

2 2019 APMM Annual Conference December 17, 2018 Dear Potential Sponsors, Advertisers, Exhibitors and Walk-Around Vendors: The Association for Pennsylvania Municipal Management (APMM) Conference will be held May at in East Hempfield Township, Lancaster County. APMM s signature annual event is attended by more than 150 professional municipal managers from across the state. This is your chance to form partnerships and build relationships with local decision makers. The conference is packed with key speakers, dynamic learning experiences, and great networking opportunities for municipal government professionals. The APMM Conference Committee invites you to participate as a Sponsor, Advertiser, Exhibitor, and/or Walk- Around Vendor. Sponsorship opportunities are available at different levels to allow you to reach the entire APMM membership and will increase visibility for your company. Space in the exhibit hall sells quickly and is limited to approximately 40 booths. In addition, exhibitors are invited to attend the opening reception on Tuesday, May 14 from 6:00 p.m. to 7:30 p.m. and to display their products and services on Wednesday, May 15 between the hours of 7:30 a.m. to 3:00 p.m. As an exhibitor, you can take advantage of this face-to-face marketplace and meet the officials who represent city and municipal government. Additional information about becoming a Sponsoring Member is available on the APMM website ( Details for both sponsorship and vendor registration, along with the benefits of each, are enclosed. Please return the completed form(s) with your payment no later than Monday, April 15. You may direct any questions or concerns to Mary Costik, CMP, Meeting Manager at (717) , ext. *232, or via at mcostik@pml.org. On behalf of our APMM Membership, we thank you for your support of our efforts to provide a high quality, professional development program. We look forward to seeing you in May! Sincerely, Amy Farkas Manager, Harris Township APMM Conference Chair Adam Brumbaugh Manager, College Township APMM Sponsorship Chair 2

3 May Sponsorship Categories Stand Out at the Conference Reinforce your company s name and create brand awareness with Pennsylvania municipal management professionals. Build credibility for products and services within a group of career officials. Enhance your corporate image by sponsoring an association dedicated to the professional development of managers and administrators working in Pennsylvania. Conference Sponsorship Levels Platinum 5,000 Gold 2,500 Silver 1,750 Bronze 1,250 Complimentary Table Top Exhibit Booth Complimentary Admissions to: Opening Reception, Conference, Golf Outing*, Reception and Awards Banquet % Discount 25% Discount Advertisement in Conference Program Book Company Listing in Conference Program Book Signage at Conference Pre-Conference Attendee List with Names and Address Company News Releases Posted on APMM Website Complimentary APMM Sponsoring Membership (over a 300 value) Statewide Recognition on APMM Website Networking Opportunities Event Sponsor Individual event sponsorships such as meals, banquet speaker, lanyards, mobile app. opportunities and hotel key cards are available by contacting Rick Schuettler, APMM Managing Director, at (800) 352-APMM (2766) (PA only) or (717) , ext. *235. Complimentary Information 2018 APMM Sponsoring Members - Receive a 330 Discount on Platinum and Gold Sponsorships YES, we will be taking advantage of the complimentary registrations as outlined by our level of participation. The following will attend: Full-Page Ad 50% Discount All sponsors are asked to complete the following: 25% Discount YES, we will be taking advantage of the complimentary banquet for the following participants: YES, we will be taking advantage of the complimentary golf outing* registrations as outlined by our level of participation. Golfers must be registered attendees. The following will participate: YES, as a platinum sponsor, we will be taking advantage of the complimentary exhibit booth. (Be sure to complete the Contract for Exhibit Space on page 6 indicate COMP under fee section.) YES, as a platinum sponsor we will take advantage of the complimentary full-page program book advertisement. (7.5 w x 9.75 h, color or black/white; please complete Section 3 on page 6 and indicate Comp under fee section) 3 NO, we are not interested in taking advantage of our complimentary registrations. NO, we are not interested in taking advantage of our complimentary golf outing(s). NO, we are not interested in taking advantage of our complimentary exhibit booth. NO, we are not interested in taking advantage of the complimentary full-page advertisement. NO, we are not interested in taking advantage of the complimentary banquet ticket(s). *This year s golf outing will take place at the Conestoga Country Club, 1950 Stone Mill Rd., Lancaster, PA on Tuesday, May 14, with an 11:00 a.m. shotgun start.

4 2019 APMM Annual Conference Sponsorship Commitment Online registration available at APMM.net Section 1: Sponsor Registration Name: Firm: Type of Business: Address: City: Phone: Website: Listing as it will appear in printed materials: Section 2: Sponsorship Category Please check your Platinum - 5,000 sponsorship category: Silver - 1,750 Section 3: Golf Hole Sponsorship Title: State: Fax: Signature: Gold - 2,500 Bronze - 1,250 Date: 2018 APMM Sponsoring Members - Receive a 330 Discount for Platinum and Gold Sponsorships Total of Section 2 The golf outing will be held on Tuesday, May 14, at Conestoga Country Club with an 11:00 a.m. shotgun start. Golf hole sponsorships are available for 150 each. Check below if you would like to sponsor a golf hole. Section 4: Additional Golf/Banquet Registrations for Sponsors Only Zip: Our company/organization will sponsor a golf hole: 150 Total of Section 3 All sponsors are asked to complete the following: We will need additional golf 150 each for Tuesday, May 14 for the following players: Miscellaneous Register and pay online or make checks payable to: 2019 APMM Conference Mail registration and payment to: APMM 414 N. Second Street Harrisburg, PA Questions: Contact Mary Costik, CMP (717) , ext. *232 (800) (PA only) mcostik@pml.org 3 WAYS TO SIGN UP! Complete and pay online Complete and return with your payment Complete and fax this form to (717) Please respond by April 15 We will need additional banquet 75 each for the following attendees: Sponsors and vendors are encouraged to entertain their clients, contacts and guests on Tuesday evening to avoid a conflict with the banquet ceremony on Wednesday evening. Total of Section 4 Section 5: Payment Name as it appears on card: Card number: Three-digit security code: Signature: Credit card billing address: receipt to: I am paying with a check. I am paying with a credit card: Expiration Date: VISA Discover MasterCard American Express Total Amount Due (from sections 2, 3 & 4 where appropriate) Payment must accompany form to be considered a sponsor. 4

5 May Exhibitor Specifications EXHIBITOR REGISTRATION is limited to the FIRST 40 APPLICANTS and includes: Company listing in the conference program book Admission to opening reception on Tuesday, May 14 Admittance to all training sessions on Wednesday, May 15, continental breakfast, breaks, lunch, and one banquet ticket One table top booth with one 6 skirted table, two chairs, waste can, and a pre-ordered electrical outlet Exhibitor Registration Deadline: A P R I L 15 Please note: Extra tickets for the awards banquet and the golf outing are available for purchase. Please refer to the Contract for Exhibit Space (page 6) for golf tickets. Additional banquet tickets will be available for purchase in the exhibitor kit. EXHIBITOR SCHEDULE EXHIBITORS should pick up conference packets, name badges and a copy of the final conference agenda at the APMM registration area at. Registration Tuesday, May 14 12:00 noon 6:00 p.m. Wednesday, May 15 7:30 a.m. 5:00 p.m. Exhibit Booth Set-Up Tuesday, May 14 2:00 p.m. 6:00 p.m. Wednesday, May 15 6:00 a.m. 7:30 a.m. Exhibit Tear Down Wednesday, May 15 3:00 p.m. 4:30 p.m. Opening Reception Tuesday, May 14 6:00 p.m. 7:30 p.m. Exhibit Hall Open to Conference Attendees Tuesday, May 14 6:00 p.m. 7:30 p.m. Wednesday, May 15 7:30 a.m. 3:00 p.m. Exhibitor Hotel Accommodations The Comfort Suites Manheim, 543 Champ Blvd., Manheim, PA, has a group rate available to exhibitors for 109 and 11% tax. Online reservations may be made at under the Training tab. Reservations may also be made by calling the Comfort Suites Manheim at: (717) and reference the APMM room block. Additional information including directions to the Comfort Suites Manheim is available on APMM s website, Travel Directions and parking information for is available on APMM s website, Parking is complimentary at both properties. Shipping Shipments will not be accepted by the facility more than three business days prior to the start of the event. Outgoing shipping will be the responsibility of the exhibitor. Vendors are responsible for all shipping costs. A shipping form will be included in the exhibitor kit for an advanced shipping rate. Shipping address:, c/o APMM - Steve Dilley, 2913 Spooky Nook Rd., Cancellation Policy Exhibit space cancellations must be received in writing no later than May 1. If canceled space is resold, any money paid, less a 50 administrative fee, will be returned up to May 1. After this date, no money will be refunded for cancellations. Hotel room cancellations must be made with the hotel, 72 hours prior to day of your arrival to avoid cancellation charges. 5 Please send exhibit cancellation notification to: APMM Attention: Mary Costik, CMP 414 N. Second Street Harrisburg, PA or mcostik@pml.org

6 2019 APMM Annual Conference May 14-16, 2019 Contract for Exhibit Space Online registration available at APMM.net *This information will appear in the Program Book Section 1: Company Registration Name: Firm: Type of Business: Address: City: Phone: Website: Listing as it will appear in printed materials: Is this your firm s first time attending an APMM Conference? Section 2: Exhibit Space Registration Fees Booth (two people) 775 = 10% Discount for APMM Sponsoring Members = 50% Discount for Gold Sponsors = 25% Discount for Silver Sponsors = Walk-Around Vendor (APMM Sponsoring Members) 500 = Walk-Around Vendor (Non-Member) 1,000 = Yes Exhibitor Registration information will be ed separately. Please provide me with membership information Title: State: Fax: Signature: No Date: Zip: (See Exhibitor Specifications on page 5.) Will you need an electrical outlet? Yes No (no additional fee if pre-ordered; please supply your own extension cords and power strips) Wi-Fi 40 = Electric 45 = Total of Section 2 Miscellaneous Register and pay online or make checks payable to: 2019 APMM Conference Mail registration and payment to: APMM 414 N. Second Street Harrisburg, PA Questions: Contact Mary Costik, CMP (717) , ext. *232 (800) (PA only) mcostik@pml.org Please respond by April 15 Section 3: Advertising Artwork Full Page Ad = 200 (Complimentary for Platinum Sponsors) Inside Front Cover = 350 Outside Back Cover = 350 (Full page 7.5 w x 9.75 h, color or black and white, high resolution PDF preferred) Electronic file ed to: bkosier@pml.org (Discounts do not apply to Inside or Outside cover ads.) 50% Discount for Gold Sponsors 100 = 25% Discount for Silver Sponsors 150 = Total of Section 3 Section 4: Golf The golf outing will be held on Tuesday, May 14, beginning at 11:00 a.m., at the Conestoga Country Club. # tickets x 150 = Total of Section 4 Section 5: Payment Name as it appears on card: Card number: Expiration Date: Credit card billing address: receipt to: I am paying with a check. I am paying with a credit card: Signature: VISA Discover MasterCard American Express Three-digit security code: Total Amount Due (from sections 2, 3 & 4 where appropriate) Complete and return with your payment. If you find you are short on time, you may fax this form to (717) prior to mailing the original with your payment. Payment must be received prior to conference in order to be considered a registered exhibitor. 6

7 ABOUT APMM AN ADVOCATE FOR MUNICIPAL MANAGEMENT AND PROFESSIONAL ASSISTANCE IN THE COMMONWEALTH OF PENNSYLVANIA The Association for Pennsylvania Municipal Management (APMM) is an organization of professional township, borough, city, home-rule and county managers, administrators and COG directors. APMM is dedicated to the promotion of professional and effective local government management of Pennsylvania. During its initial years, the Association was able to organize and provide services only on an informal and volunteer basis. In the early 1980 s, APMM executed its first agreement to secure secretariat services from the Pennsylvania Municipal League (PML). Through this relationship, APMM acquired the staff capability to substantially increase its capacity to serve its members. The growth and success of membership, training and various forms of service and assistance have contributed to the development of the Association. APMM is now recognized as the principal advocate for municipal management in the Commonwealth of Pennsylvania and a resource for professional assistance. To learn more about APMM, visit us at OUR OFFICE 414 North 2nd Street Harrisburg, PA, PHONE or APMM FAX

8 APMM 414 North Second Street Harrisburg, PA Return Service Requested EXHIBITOR, SPONSORSHIP & ADVERTISING PRESORTED FIRST-CLASS MAIL U.S. POSTAGE PAID HARRISBURG PA PERMIT NO APMM Annual Conference May EXHIBITOR, SPONSORSHIP AND INFORMATION ADVERTISING