POSITION DETAILS. School of Public Health and Family Medicine Division of Social and Behavioural Sciences

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1 HR191 POSITION DESCRIPTION NOTES Frms must be dwnladed frm the UCT website: This frm serves as a template fr the writing f psitin descriptins. A cpy f this frm is kept by the line manager and the psitin hlder. Psitin title Prject Crdinatr POSITION DETAILS Jb title (HR Practitiner t prvide) Psitin grade (if knwn) Academic faculty / PASS department Academic department / PASS unit Divisin / sectin Health Sciences Date f cmpilatin 22 January 2018 Date last graded (if knwn) Schl f Public Health and Family Medicine Divisin f Scial and Behaviural Sciences ORGANOGRAM (Adjust as necessary. Include line manager, line manager s manager, all subrdinates and clleagues. Include psitin grades) Head f Schl: Landn Myer Head f Divisin: Christpher J Clvin Prject Crdinatr: T be appinted Divisin Administratr: Aphiwe Makalima Lecturer and SASH Prgram Manager: Alisn Swartz MPH & PHD Cnvenrs/Supervisrs: Jane Harries, hnrary staff SASH Administratr: Marin Blch 1. The main purpse f this psitin is: PURPOSE 2. Management and versight f the Divisin s new nline platfrm Fieldntes (a website where DSBS will present its wrk t the larger cmmunity 3. Drive the develpment f DSBS s nline presence bth within UCT and wider cmmunities 4. Drive the develpment f the Divisin s Welcme Bklet 5. Assist with the develpment f the Divisin s digital strytelling as part f ur qualitative research wrk 6. Assist and supprt the incrpratin f Transfrmatin in all areas f the Divisin s wrk (Research, Teaching, Administratin) 16 May 2017 Page 1 f 6 HR191

2 16 May 2017 Page 2 f 6 HR191

3 Key perfrmance areas % f time spent CONTENT Inputs (Respnsibilities / activities / prcesses/ methds used) E.g. General and ffice administratin 25% Takes, types up and distributes minutes and agendas fr mnthly departmental meeting. Outputs (Expected results) All staff members receive an electrnic cpy f accurate minutes and agendas, in the departmental template/frmat, a week befre the meeting. 1 Management and versight f the Divisin s Fieldntes Greets visitrs, enquires as t the nature f their visit and directs them t the apprpriate staff member. 35% Drive the develpment f the Divisin s nline platfrm (Fieldntes). The Fieldntes is an nline platfrm where DSBS is able t display and present their wrk t thse in the field and t the larger cmmunity. Visitrs are directed t apprpriate staff member in a prfessinal and efficient manner. Psts n the Fieldntes site successfully upladed biweekly The Website is successfully maintained and updated Crdinate and manage the design f this site, including cllating images, psts and vides Update and uplad relevant cntent biweekly t Fieldntes Wrk in cllabratin with ther members f DSBS in finalising psts 2 Management and versight f DSBS s nline presence bth within UCT and wider cmmunities 35% Assist with the updating and maintaining f the DSBS internal UCT site Assist with the uplading, maintenance and design f the SASH website DSBS and SASH website are successfully updated and managed Link the abve websites t the Fieldntes site and ensure that there is cnsistency acrss all sites with regards t: Layut Design Clur schemes Flw and usability 16 May 2017 Page 3 f 6 HR191

4 3 Drive the develpment f the Divisin s Welcme Bklet 10% Crdinatin f the Welcme Bklet: Updating the staff details Updating the prject and research areas Updating the phtgraphs and required cntent Welcme Bklet is successfully updated and upladed t the relevant nline platfrms Wrk with DSBS team t ensure the Bklet is released in a timely fashin Uplad the Bklet t the DSBS, SASH and Fieldntes websites 4 Assist with the develpment f the Divisin s digital strytelling as part f ur qualitative research wrk 10% Crdinatin with the DSBS team in develping digital strytelling in the Divisin Wrk with research staff, MPH, PhD and Pstdctral Fellws in develping ideas and expanding research in the area f digital strytelling Prduce a shrt digital strytelling piece 5 Assist and supprt the incrpratin f Transfrmatin in all areas f the Divisin s wrk (Research, Teaching, Administratin) 10% Crdinate the Divisin s transfrmative activities: Updating the Transfrmatin dcument Organising team building activities Thinking thrugh ways t incrprate student and staff needs int the Divisin s research, teaching and administrative activities Transfrmatin activities are well rganized and run smthly 16 May 2017 Page 4 f 6 HR191

5 MINIMUM REQUIREMENTS Minimum qualificatins Bachelr Degree in public health r related discipline Minimum experience (type and years) Skills Knwledge At least 3 years experience in: Website design, management and develpment (specifically experience in Drupal and Wrdpress) Budget planning and management Graphic and layut design (including business cards, letterhead design, bklet) Prject management and leadership Prject crdinatin acrss different teams and prjects Experience in engaging in transfrmatin issues in the higher educatin envirnment Experience in digital strytelling Wrk experience in a public-health related envirnment with experience in management and leadership Ability t wrk independently as well as in a team Gd interpersnal, rganizatin, cmmunicatin and facilitatin skills Ability t wrk in the digital field Strng knwledge f cmputer and nline platfrms (Drupal, Wrdpress, Windws Mvie Maker, Micrsft Office, blgging) Transfrmatin issues in the higher educatin sectr and hw they relate t Research, Teaching and Administratin areas Digital strytelling in relatin t public health Prfessinal registratin r license requirements N/A Other requirements (If the psitin requires the handling f cash r finances, ther requirements must include Hnesty t handle cash r finances.) Cmpetencies (Refer t UCT Cmpetency Framewrk ) Functins respnsible fr Amunt and kind f supervisin received Amunt and kind f supervisin exercised Hnesty t handle cash r finances Cmpetence Level Cmpetence Level Analytical thinking/prblem slving 3 Planning and rganizing/wrk management 4 Building interpersnal relatinships 3 Cnceptual thinking 4 Cmmunicatin 3 Creativity and innvatin 3 Teamwrk/cllabratin 4 Peple Management 3 Initiating Actin/Initiative 3 Building Partnerships 3 SCOPE OF RESPONSIBILITY The develpment f Fieldntes The management f the Divisin s nline platfrms Website maintenance Supervisin received biweekly frm Assciate Prfessr Christpher Clvin N/A Decisins which can be made Decisins which must be referred CONTACTS AND RELATIONSHIPS 16 May 2017 Page 5 f 6 HR191

6 Internal t UCT Assciate Prfessr Chris Clvin Head f the Divisin (Line manager) Dr Alisn Swartz Lecturer Ms Aphiwe Makalima Divisin Administratr Mrs Marin Blch SASH Administratr External t UCT 16 May 2017 Page 6 f 6 HR191