F11 Features and F12 Configuration

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1 F1: Accounting Features in Tally.ERP 9 F11 Features and F12 Configuration The different features of a company can be selected or modified by F11: Features button. This button is available in almost all screens of Tally as you might wish to modify it as your requirements change. Unlike F12: Configure, F11: Company Features is specific to the current company only. Therefore, each company may have different features active. For example, a company in your group may need multi-currency whereas another company may not. Configuration options, on the other hand, affect all companies maintained in the same Tally directory and setting configuration for one company will affect other companies in that data directory. Note: Certain features like multi-currency and multi-locations, once set to Yes, cannot be modified if the feature has been used. However, other features like Cost Centres and Bill-wise details can be modified even if they are used. If you reset the option after having used the feature in transactions, it is advisable to rewrite the company by using CTRL + ALT + R. F11 Menu consists of the following options: A. Accounting Features B. Inventory Features C. Statutory and Taxation A. Accounting Features General 1. Integrate Accounts and Inventory This option has a significant effect on the Balance Sheet and Profit & Loss Account. If set to Yes, it extracts the stock/inventory balance figures from the inventory records and provides a drill down to the Stock registers from the Balance Sheet. If set to No, it ignores the inventory books figures and picks up manually entered closing stock balances from the ledger account created. This facilitates the maintaining of accounts and inventory separately. Stock records often contain compensating errors caused by wrong allocation to items. This feature enables finalization of financial books without waiting for the reconciliation of stocks. 2. Income/Expense Statement Instead of P & L By Default, this option is set to No. If set to Yes Tally.ERP 9 displays Income & Expenses A/c instead of Profit & Loss A/c in the Gateway of Tally.ERP 9 Menu. Income and Expenditure statement generally used for Non- Trading accounts and Profit & Loss a/c are used for trading accounts.

2 3. Allow Multi-Currency By Default, this option is No. Set this option to Yes, if you want to create multiple currencies and the Menu Currencies is displayed in Gateway of Tally > Accounts Info. menu. Outstanding Management 4. Maintain Bill wise Details The Bill-wise facility is made functional by setting this option to Yes. By activating the Bill wise feature, the ledger masters under Sundry Debtors and Sundry Creditors automatically displays an additional option called Maintain balances bill-by-bill. On setting this option to Yes, an additional option Default Credit Period is displayed. When you enter details of sales and purchases with the Bill-wise option activated, Tally.ERP 9 prompts you to identify the invoice with an appropriate reference number. The reference can then be used to allocate payments to the correct invoice to maintain an accurate account of outstanding. (For Non-Trading A/cs also) If you want to maintain bill wise details for Non-Trading Accounts also, set this option to Yes. Bill wise Details for Non-Trading Accounts is useful in those cases where one needs to track either an installment to be paid or a loan amount to be received over a certain period of time. 5. Activate Interest calculation Set this option to Yes to enable Tally.ERP 9 to calculate interest automatically based on the interest rate and style of calculation specified. Enabling this option allows interest calculation on outstanding balances for any ledger account or on each invoice for the period it is outstanding completely or partly. 6. Use advanced parameters The advanced parameters are useful when interest rates change from time to time. Set this option to Yes to enable this function. Cost/Profit Centers Management 7. Maintain Payroll Set this option to Yes if you want to maintain Payroll information on Tally.ERP 9 for the selected company. 8. Maintain Cost Centers

3 A Cost Centre can be defined as a unit of an organization to which transactions can be posted. When only costs or expenses are allocated to these units, they are referred to as Cost Centers. The Cost Centre feature is activated by setting this option to Yes. 9. Use Cost Center for Job Costing Set this option to Yes to track all income and expenses for a Job/Project. 10. More than ONE Payroll/Cost category Set this option to Yes to create more than one Payroll or Cost Category. 11. Use Pre-defined Cost Centre Allocations during Entry Set this option to Yes to define Cost Centre Allocations. Refer Cost Centers and Cost Categories for details. 12. Show Opening Balance for Revenue Items in Reports Set this option to Yes to display the opening balance in Cost Centre Report for the cost centers which are allocated to the Ledgers, grouped under Income and Expenses Group. Invoicing 13. Allow Invoicing Set this option to Yes, to create Sales and Purchase vouchers in the invoice format. The advantage of using the invoice format for sales invoice entry is that it enables automatic calculations of Duties and Taxes accounts. 14. Enter Purchases in Invoice Format Set this option to Yes, to enable voucher class option in purchase voucher type. 15. Use Debit/Credit Notes The Debit Note and Credit Note voucher types are made available only if this feature is set to Yes. 16. Use Invoice Mode for Credit Notes Set this option to Yes to create Credit Notes in Invoice Mode. 17. Use Invoice Mode for Debit Notes Set this option to Yes to create Debit Notes in Invoice Mode. Budgets & Scenario Management 18. Maintain Budgets and Controls

4 Set this option to Yes, to create multiple budgets. The Budgets menu option is displayed in Gateway of Tally > Masters Info. > Accounts Info. menu. 19. Use Reversing Journals & Optional Vouchers Setting this option to Yes displays the Scenario option in Accounts Info menu. You will now be able to create and alter Scenarios. You can enter the Reversing Journal and make it Optional, so that the entries do not to affect the books. Banking Features 20. Enable Cheque Printing Set this option to Yes, to enable Cheque Printing. Refer Cheque Printing for details. Alter Banking Features Set this option to Yes to alter features with respect to Banking. Refer Banking Features for details. Other Features 21. Allow Zero Valued Entries in Vouchers Set this option to Yes, to allow Zero valued entries in vouchers. 22. Maintain Multiple Mailing Details for Company & Ledgers Set this option to Yes, to maintain multiple mailing details for your company and ledgers. Refer Multi Address for details. 23. Set/Alter Company Mailing Details If this option is set to Yes, Tally.ERP 9 will allow you to alter the Create/Alter Address Types. 24. Enable Company Logo This option allows to print the company s logo on the selected vouchers, reports and invoices. Set this option to Yes, the Company Logo screen appears. Specify the path of the logo image file under Location of Logo (E.g. C:\Tally.ERP9\CompLogo.bmp). The Company s logo is printed on the top left of the respective voucher, report or an invoice (Source:

5 F12: Configuration in Tally.ERP 9 Source: F12 configurations are application centric configurations that are present across all screens of Tally.ERP 9. These configuration can be changed and managed any number of times to suit changing needs. For example, if you want to record your purchase transactions in debit/credit mode, the same can be set in the F12 configurations. Configuration options, affect all the companies maintained in the same Tally.ERP 9 directory and setting the configuration for one company will affect the configuration of other companies in that particular data directory. The F12 Configuration Menu consists of the following options. General Accounts/Inventory Info. Invoice/Orders Entry Banking Configuration ing Numeric Symbols Voucher Entry Payroll Configuration Printing Data Configuration Advanced Configuration Product & Features Licensing You can set the required number styles in Tally.ERP 9. The default styles and symbols are specified. However, you have the option of changing them in the respective fields according to your preference. Go to Gateway of Tally > F12: Configure > Numeric Symbols. The Configuration of Numeric Symbols screen appears as shown below:

6 2. Enable required options. 3. Press Ctrl+A to accept. Note: If you change any configuration of number styles, you need to restart the application for those changes to reflect Accounts and Inventory Info Configuration You can configure the details you want in the masters over and above those provided by default. You can access the F12: Configure screen from accounts masters and inventory masters when required. To change the accounts or inventory info configuration 1. Go to Gateway of Tally > F12: Configure > Accts/Inventory Info. The Master Configuration screen appears as shown below:

7 2. Enable the option Provide language aliases for names? to enter the Alias names in any of the Indic Languages in the Master. 3. Enable the option Provide addresses for ledger accounts? to enter the Mailing Details in the ledger master. It is useful for Customerledgers, Party ledgers or Bank Accounts. Mailing Details like Name, Address, State, PIN Code and PAN / IT No. is entered in this section. 4. Enable the option Provide advanced information in masters? to enter some of the advanced information in the ledger and group master. This information will be reflected in the reports. 5. Enable the options, if required Voucher Entry Configuration You can customise the voucher entries in Tally.ERP 9, both the accounting and inventory vouchers, by enabling required options in thevoucher Configuration screen. To change the voucher entry configuration 1. Go to Gateway of Tally > F12: Configure > Voucher Entry. The Voucher Configuration screen appears as shown below:

8 2. Enable the required options. 3. Press Ctrl+A to accept.

9 Accounts Option Skip Date field during creation for faster entry? Use single entry mode for payment/receipt/contra vouchers? Use payment/receipt as contra voucher? Use Cr/Dr instead of To/By during entry? Use cheque printing for contra voucher? Warn on negative cash balance? Preallocate bills for payment/receipt/journal voucher? Allow cash accounts in journal vouchers? Allow expenses/fixed assets in purchase vouchers? Show inventory details? Show table of bills for Functionality By default, the cursor skips the Date field during Voucher creation. If you do not want to skip the date field then set this option to No. By default, Tally.ERP 9 displays single entry mode for payment/receipt/contra entry. If you want to display it in double entry mode, then set this option to No. Enable this option to use payment and receipt voucher as contra voucher. Enable this option to change To/By to Cr/Dr in the vouchers. Enable this option to print the cheques from contra voucher while making the inter bank transfers and cash withdrawals. By Default, Tally.ERP 9 displays a Negative Cash balance warning Message. If you set it to No, the error message will not be displayed. Enable this option to preallocate the bills before specifying the ledger amount. Enable this option to select cash and also bank account in Journal voucher. Enable this option to select the expenses and also fixed asset ledger in purchase voucher. By default, Tally.ERP 9 displays inventory details in the voucher entry screen. If you set it to No, the inventory details will not be displayed. By default, pending bills list of a ledger account are

10 selection? Show bill-wise details? Show current balances of ledgers? Show balance as on voucher date? Show forex gain/loss as on voucher date? displayed in the voucher entry screen. If you set it to No, the pending bills list will not be displayed. By default, Bill-wise details of a ledger account are displayed in the Voucher entry screen. If you set it to No, Bill wise details will not be displayed By default, the ledger current balance up to last voucher entry date are displayed. If you set it to No, the ledger current balance will not be displayed By default, the ledger current balance up to last voucher entry date are displayed. If you set it to Yes, it will display the ledger balance up to current voucher entry date By default, the Forex Gain/Loss balance up to the last voucher entry date are displayed. If you set it to Yes, it will display the Forex Gain/Loss balance up to current voucher entry date Inventory Option Provide reference number in stock journal? Show compound unit of item based on rate? Show full details of compound unit? Warn on negative stock balance? Functionality Enable this option to add the voucher reference field in Stock Journal also. Enable this option to show the compound unit of item based on the unit provided in the Rate Per column. Enable this option to display full details of compound unit in the Quantity field. If Kgs is typed in Rate Per field, the Quantity field will display as 12 Kgs.250 grms. By default, a warning message is displayed for negative stock balance. If you set it to No, the error message will not be displayed.

11 Allow use of expiry batches for all stock items? Show balances as on voucher date? Show Godown-wise details? Show batch-wise details? By default, the expiry batches in the list of active batches during voucher entry are displayed. If you set it to No, expiry batches will not be displayed in the List of Active batches. By default, the stock item balance up to the last voucher entry date are displayed. If you set it to Yes, it will display the Stock Item balance up to current voucher entry date. By default, the Godown details in rejection in/out vouchers are displayed. If you set it to No, the godown details will not be displayed in the rejection in/out vouchers. Enable this option to display batch information of stock items during voucher entry. If you set it to No, the Batch-Wise details will not be displayed. Payroll Option Allow cost centre allocation in payroll vouchers? Functionality Enable this option to allow cost centre allocation in the payroll vouchers. Statutory Option Allow modification of tax details for VAT? Functionality Enable this option to modify tax details for VAT.