IRMS Conference 2018 Sponsorship Prospectus

Transcription

1 IRMS Conference 2018 Sponsorship Prospectus Back to the Future - from Best Practice to Innovation Hilton Metropole, Brighton May 2018 Europe s premier information and records management event Your direct route to the heart of the market

2 Event background The Information and Records Management Society (IRMS) is now celebrating its 34th year and boasts over 1,000 members from across the globe. They are delighted to host this three day residential conference attracting senior delegates, IRMS members, vendors, endusers and buyers from across the public, voluntary and private sectors. The IRMS Conference delivers a truly independent conference programme which includes vendor case study sessions and an exhibition/networking area with fully fitted stand to meet and greet. Sponsorship provides you with a unique opportunity to showcase your organisation s strengths and reach a nationwide audience at this highly acclaimed Conference In line with our theme of Back to the Future - from Best Practice to Innovation content will include Law (GDPR plus much more), Soft Skills, Innovations such as Blockchain, Leveraging Information Value from Best Practice The IRMS Conference event regularly attracts between senior level delegates, from the Private and Public sectors, who come to hear from the leaders in the IM/RM market. Lots of information being delivered by some really clever people on all the subjects of IM and IG IRMS Attendee 2

3 The conference was fantastic, I just wanted to say thank you and congratulations on a successful event! IRMS Sponsor Event Highlights The exhibition will provide the hub of the event and flexible sponsor packages ensure prominent exposure Exhibition packages, speaking sessions and conference sponsorship opportunities allow vendors to take centre stage and demonstrate successful projects and the latest technologies Network all delegates and sponsors are invited to join the variety of social activities during the conference to network and build relationships with senior delegates. To maximise on-site networking and encourage lead generation we offer a variety of exhibition, speaking and sponsor opportunities to suit your requirements. Why should you get involved? Key benefits include: Supporting the IRMS Conference immediately positions you as a key industry player in market The ability to target an audience from the public, voluntary and private sector organisations, targeting B2B as well as B2C customers You can benefit from an extensive PR and marketing plan promoting the conference, in the months running up to the event as well as after Keeping up to date with the debates, interests and needs of your customers An opportunity to identify future trends, techniques and developments by working closely with IRMS 3

4 FROM THE 2017 CONFERENCE AGENTS OF CHANGE IRMS CONFERENCE MAY HILTON GLASGOW DELEGATE DEMOGRAPHICS Who can you meet? Delegates will come to the IRMS Conference to collaborate, learn, network, build relationships and keep abreast of the latest innovations and products in the supplier market. We target professionals from the RM, Privacy, FM & IT Community, as well as Senior Executives from leading Financial Institutions, Professional Services and the Oil & Gas industry. 4

5 Delegate Profile For those who are unfamiliar with the benefits, processes and technologies of information management, the event will present an ideal opportunity to understand the market in a neutral environment to meet suppliers, evaluate solutions and get to grips with the potential returns. Meet people face to face and understand what their challenges are the forum allows us a great opportunity IRMS Attendee For those looking to enhance or upgrade existing systems, the show provides a perfect opportunity to discuss operating procedures, add-on applications, the latest technology and system roll-out options to other parts of their organisations. Get in touch to see who attended the IRMS Conference last year. deborah@revolution-events.com One of the USP s for sponsors participating at the IRMS Conference is the senior decision-level audience. This is a key opportunity to meet these senior delegates in a relaxed environment. 5

6 1 Exhibitor/speaker opportunities & pricing (all prices exclude VAT) The IRMS vendor packages are specifically designed to offer the most effective combination of sponsorship, speaking and exhibit opportunities to capture mind-share of our pre-qualified audience of senior delegates. For more information please contact Deborah Ward-Johnstone on Tel: Fully Inclusive Presentation and Exhibition Package 5,990 We are looking for vendors who can supply Deployment of Solutions case studies from many aspects of information and records management. Your organisation has the opportunity to present a Case Study session as part of the overall conference programme (subject to approval by Conference Organising Committee) together with a full supporter s package. The package includes: Website listing, company logo & link on the conference website, supporters page and home page rolling banner Company profile, with a dedicated URL for your use, on the conference website (with topic filtering available) Complimentary Social and PR service and article placement on the IRMS Conference News/Blog page Full operational support and online event management guide Pre event promotion of your speaker and presentation content Promotion of your company, speaker and presentation content via the event App Soft copy of the delegate list (basic information) 1 week prior to Conference Event Guide company profile entry, website listing & company logo Fully fitted 4x2m exhibition booth (including power and furniture) Allocation of presentation session within the Conference Programme Soft copy contact information of attendees to your session (less 2 if they have opted out) 3 Staff Passes & 1 Speaker Pass (valid for Conference hours) 4 Passes to the Sunday Evening Social 4 Passes to the Monday Evening Gala Dinner Choice of an Event Guide advert or an insert in the conference bag Post event demographic and feedback report Limited to 8 Packages. Sponsorship Packages You have the opportunity to be a key IRMS Sponsor in various ways that will enhance your brand. The Sponsorship packages include: Website listing, company logo & link on the conference website, supporters page and home page rolling banner Company profile, with a dedicated URL for your use, on the conference website (with topic filtering available) Complimentary Social and PR service and article placement on the IRMS Conference New/Blog page 6

7 Full operational support and online event management guide Promotion of your company via the event App Soft copy of the delegate list (basic information) 1 week prior to Conference Event Guide company profile entry, website listing & company logo Fully fitted 3x2m exhibition booth (including power and furniture) 2 Staff Passes (valid for Conference hours) 2 Passes to the Sunday Evening Social 2 Passes to the Monday Evening Gala Dinner Post event demographic and feedback report Then add one of the following: a) Conference Fringe Sponsor 5,200 This unconference format is open for all delegates, speaker and exhibitors to attend to influence the sessions running throughout the Conference and engage on current pain points. The objective of the Fringe is to combine learning, knowledge sharing and fun in an informal, ice-breaking environment. The idea is to encourage everyone to talk about what they want to achieve from the event, what are their learning objectives, and ensure that speakers and sponsors have the opportunity to answer burning questions. b) Business Lounge Sponsorship 5,145 This key area within the event will be available for use by delegates to catch up on work, meet with other delegates and network. It will include a tea and coffee station for the duration of the event. Your logo will be featured throughout this area on graphics and branded laptops. c) Conference App Sponsorship 3,500 Our Conference App was downloaded 266 times in 2017! This is your opportunity for an organisation to be branded and acknowledged throughout the event as the official App Sponsor for d) Conference Event Guide Sponsor 3,150 Your logo and link on the front, and a full page advert in, the Event Guide which is included in every delegate pack. e) Gift Sponsor 3,675 Every delegate attending the 2018 conference will be given a gift to take away and serve as a useful reminder of the event. This is a unique opportunity to get your branding on the delegate gift and go home with everyone! f) Conference Bag Sponsor 3,465 Immediate visual recognition for your Company. Your logo will be aligned with IRMS and seen by every delegate on the Conference bag - this is your chance to make a great impression! g) Badge Sponsorship 3,150 Every person attending the conference will be issued with a name badge, this includes all delegates, speakers, sponsors, exhibitors and IRMS Executive Board Members. The sponsors logo will be displayed alongside the IRMS Logo on the badge. h) Award Sponsor 3,555 Increased profile and great PR at the Gala Dinner Ceremony, also known as (by me!) the I&RM Oscars! This prestigious opportunity comes with a reserved table of ten seats for the awards (to invite Conference attendees). >>>>> If your organisation is in any way involved in the provision of services to help other organisations manage, store and retrieve their information then this is the ideal selling opportunity. A really good event a lot of partners and customers good for us to show what we have been doing IRMS Sponsor 7

8 >>>>> We also offer the opportunity to host corporate clients let us know by 30th April if you wish to purchase additional Gala Dinner tickets for external guests ( 90 per person) The categories are: Innovation of the year Awarded for the best nominated new idea or system Consultant/Supplier/Contractor of the Year Awarded to the best nominated supplier or contractor Team of the Year Awarded to the outstanding nominated team of the Year Professional of the Year Awarded to the nominated professional who has had the most outstanding year Records Management Lifetime Achievement Award Awarded to a professional of outstanding achievement over the term of their career. i) Bursary Sponsor 3,555 IRMS are keen to include Bursary places within the Conference, offering sponsors the opportunity to support the next generation of Information Professionals and demonstrate your commitment to this dynamic industry. We are looking for industry leaders to sponsor the attendance of someone beginning a career in records management, enabling them to network with experienced fellow professionals and absorb knowledge from IRM thought leaders. As a sponsor, you will benefit from the following: alignment with the IRMS and the UK s most prestigious IRM event pre-event promotion a feature in the IRMS Conference 2018 brochure a mention at the IRMS Conference first timers reception an introduction to your sponsored Bursary recipient a personal coffee opportunity with the recipient and the IRMS Chair an in-conference photo shoot a blog post on the IRMS web site an article by the recipient in the sector-leading IRMS Bulletin 3 Exhibition Package Options: a) Premium Plus Package 3,245 You have the opportunity to be a key IRMS Sponsor in various ways that will enhance your brand. The Sponsorship packages include: Website listing, company logo & link on the conference website, supporters page and home page rolling banner Company profile, with a dedicated URL for your use, on the conference website (with topic filtering available) Complimentary Social and PR service and article placement on the IRMS Conference New/Blog page Full Operational support and online event management guide Promotion of your company via the event App Event Guide company profile entry, website listing & company logo Fully fitted 4x2m exhibition booth (including power and furniture) 3 Staff Passes (valid for Conference hours) 3 Passes to the Sunday Evening Social 3 Passes to the Monday Evening Gala Dinner Inclusion of both an Event Guide advert and an insert in the conference bag Post event demographic and feedback report We ve been coming for a few years to IRMS Conference it has become increasing exciting, increasingly more important IRMS Attendee Everybody s really enjoyed the content a great party a nice mix of content, networking and social activities IRMS Attendee 8

9 b) Premium Exhibition Package 2,995 Website listing, company logo & link on the conference website, supporters page and home page rolling banner Company profile, with a dedicated URL for your use, on the conference website (with topic filtering available) Complimentary Social and PR service and article placement on the IRMS Conference New/Blog page Full Operational support and online event management guide Promotion of your company via the event App Event Guide company profile entry, website listing & company logo Fully fitted 4x2m exhibition booth (including power and furniture) 2 Staff Passes (valid for Conference hours) 2 Passes to the Sunday Evening Social 2 Passes to the Monday Evening Gala Dinner Choice of an Event Guide advert or an insert in the conference bag Post event demographic and feedback report c) Standard Exhibition Package 1,975 Website listing, company logo & link on the conference website, supporters page and home page rolling banner Company profile, with a dedicated URL for your use, on the conference website (with topic filtering available) Complimentary Social and PR service and article placement on the IRMS Conference New/Blog page Full Operational support and online event management guide Promotion of your company via the event App Event Guide company profile entry, website listing & company logo Fully fitted 3x2m exhibition booth (including power and furniture) 2 Staff Passes (valid for Conference hours) Bulletin advertising Advertising in the IRMS Bulletin magazine is a great way to get more involved with IRMS. The IRMS Bulletin is designed to keep its readers up to date with the very latest developments in the information and records management (IRM) industry. With a controlled circulation of 1300, this hard copy glossy magazine is mailed six times a year and read by influential IRM professionals across all industry sectors. 4 Add-On Opportunities: a) Conference Handbook Advert Full Page 300 Half Page 195 b) Conference Bag Inserts Don t restrict yourselves to flyers! 300 c) Advertising & Insert Packages Full Page Advert & Insert 495 Half Page Advert & Insert 395 d) Digital Advert Digital Adverts place on Hilton Metropole advertising screens 250 e) Sunday Evening Social Ticket 50 f) Monday Evening Gala Dinner Ticket 90 Full colour opportunities include: Back cover 970 Inside cover 970 Full page 750 Half page 500 Quarter page 225 Conference Sponsors receive a 10% discount on the May 2018 edition advertisements 9

10 Contact us: The IRMS Conference Team: Deborah Ward-Johnstone Group Event Director Europe T: Elizabeth Tomkinson Operations Manager T: The IRMS Conference is organised on behalf of IRMS by Revolution Events a leading provider of business events since Over the past 18 years, Revolution have organised over 400 business technology events and forums. Find out more at Sponsors and supporters who participated at the IRMS Conference 2017 include: