The Grannies Cricket Club

Transcription

1 The Grannies Cricket Club PRIVACY NOTICE FOR OUR MEMBERS We are cmmitted t respecting yur privacy. This ntice is t explain hw we may use persnal infrmatin we cllect befre, during and after yur membership with us. This ntice applies t yu if yu have registered t becme r are a member f ur club. This ntice explains hw we cmply with the law n data prtectin, what yur rights are and fr the purpses f data prtectin we will be the cntrller f any f yur persnal infrmatin. References t we, ur r us in this privacy ntice are t The Grannies Cricket Club (TGCC). We have nt appinted a Data Prtectin Officer t versee ur cmpliance with data prtectin laws as we are nt required t d s, but ur Membership Secretary has verall respnsibility fr data prtectin cmpliance in ur rganisatin. Cntact details are set ut in the "Cntacting us" sectin at the end f this privacy ntice. 1. PERSONAL INFORMATION WE MAY COLLECT FROM YOU The TGCC cllects and hlds the fllwing persnal infrmatin frm its members, nn playing members and candidates: First name and surname; Pstal address; Hme, ffice and mbile telephne numbers: address; Cricketing prwess 2. WHERE WE COLLECT YOUR INFORMATION We typically cllect persnal infrmatin abut ur members when yu are put frward as a candidate member f the club by an existing member, usually a member wh yu are acquainted with r Match Manager yu have played fr. 3. USES MADE OF THE INFORMATION The table belw describes the main purpses fr which we prcess yur persnal infrmatin, the categries f yur infrmatin invlved and ur lawful basis fr being able t d this. Purpse T administer any membership yu have with us and managing Persnal infrmatin used Lawful basis manage and administer yur membership f 1

2 ur relatinship with yu. the club. T allw Match Managers t cntact yu with a view t asking yu t play in matches and administer the running f thse matches. T send yu an annual fixture card by pst T send yu ther infrmatin by pst r cncerning upcming events ver and abve the playing f cricket matches, ie the Winter Lunches, the Ccktail Party, pre seasn nets and specific club wide celebratins and turs. T answer yur queries r cmplaints Retentin f recrds The security f ur IT systems T cnduct data analytics studies t better understand event attendance and trends within the sprt Fr the purpses f prmting the club and reprting n club matches and events. T cmply with health and safety requirements Cntact details and recrds f yur interactins with us Yur usage f ur IT systems and nline prtals. Recrds f yur attendance at matches and events r cmpetitins hsted by the club. Images in vide and/r phtgraphic frm taken at matches and events. Recrds f attendance at matches We have a legitimate interest t prvide cmplaint handling services t yu in case there are any issues with yur membership. We need t retain recrds in rder t prperly administer and manage yur membership and run ur club and in sme cases we may have legal r regulatry bligatins t retain recrds. We have a legitimate interest in retaining recrds whilst they may be required in relatin t cmplaints r claims. We have a legitimate interest t ensure that ur IT systems are secure. We have a legitimate interest in ding s t ensure that ur membership is targeted and relevant. Where yu have given us yur explicit cnsent t d s. We have a legal bligatin and a legitimate interest t prvide yu and ther members f ur rganisatin with a safe envirnment in which t participate in sprt. T arrange fr any trip r transprtatin t and frm an 2 This is necessary t enable us t make the necessary arrangements fr the trip and/r

3 event emergency transprtatin t an event. T gather evidence fr pssible grievance r disciplinary hearings We have a legitimate interest in ding s t prvide a safe and fair envirnment fr all members and t ensure the effective management f any disciplinary hearings, appeals and adjudicatins. Fr the purpses f equal pprtunities mnitring We have a legitimate interest t prmte a sprts envirnment that is inclusive, fair and accessible. Any ther prcessing activities? Infrmatin abut yur perfrmance n the field. We have a legitimate interest in ding s t ensure that ur membership is targeted and relevant. Where yu have given us yur cnsent t use yur persnal infrmatin in a particular manner, yu have the right t withdraw this cnsent at any time, which yu may d by cntacting us as described in the "Cntacting us" sectin belw. Please nte hwever that the withdrawal f yur cnsent will nt affect any use f the data made befre yu withdrew yur cnsent and we may still be entitled t hld and prcess the relevant persnal infrmatin t the extent that we are entitled t d s n bases ther than yur cnsent. Withdrawing cnsent may als have the same effects as nt prviding the infrmatin in the first place, fr example we may n lnger be able t prvide certain member benefits t yu. 4. DIRECT MARKETING , pst and SMS marketing: frm time t time, we may cntact yu by , pst r SMS with infrmatin abut upcming matches, events, turs that we believe yu may be interested in. We d nt intend t direct any marketing at yu. In the unlikely event that we d, we will nly send marketing messages t yu in accrdance with preferences yu set. Yu can let us knw at any time that yu d nt wish t receive marketing messages by cntacting us as described in the "Cntacting us" sectin belw. 5. DISCLOSURE OF YOUR PERSONAL INFORMATION We d nt intend t share yur persnal infrmatin with anyne. In the unlikely event that we d, it will be fr legitimate purpses f administering TGCC. We share yur persnal infrmatin nly with the fllwing parties: Cmmittee Members f TGCC; Match Managers f TGCC ; Match Managers persnal infrmatin via the annual fixture card; 6. TRANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY The persnal infrmatin we cllect is nt transferred t and stred in cuntries utside f the UK and the Eurpean Unin with the exceptin f any legitimate purpses referred t in this privacy ntice. 3

4 In the event that we d transfer yur persnal infrmatin t cuntries utside f the UK and the Eurpean Unin, please nte that sme f these jurisdictins require different levels f prtectin in respect f persnal infrmatin and, in certain instances, the laws in thse cuntries may be less prtective than the jurisdictin yu are typically resident in. We will take all reasnable steps t ensure that yur persnal infrmatin is nly used in accrdance with this privacy ntice and applicable data prtectin laws and is respected and kept secure and where a third party prcesses yur data n ur behalf we will put in place apprpriate safeguards as required under data prtectin laws. Fr further details please cntact us by using the details set ut in the "Cntacting us" sectin belw. 7. HOW LONG DO WE KEEP PERSONAL INFORMATION FOR? The duratin fr which we retain yur persnal infrmatin will differ depending n the type f infrmatin and the reasn why we cllected it frm yu. Hwever, in sme cases persnal infrmatin may be retained n a lng-term basis: fr example, persnal infrmatin that we need t retain fr legal purpses will nrmally be retained in accrdance with usual cmmercial practice and regulatry requirements. Generally, where there is n legal requirement we retain all physical and electrnic recrds fr a perid f 6 years after yur last cntact with us r the end f yur membership. Exceptins t this rule are: Infrmatin that may be relevant t persnal injury r discriminatin claims may be retained until the limitatin perid fr thse types f claims has expired. Fr persnal injury r discriminatin claims this can be an extended perid as the limitatin perid might nt start t run until a lng time after the event. 8. ACCURACY OF PERSONAL INFORMATION It is imprtant t ensure that the persnal infrmatin we hld abut yu is accurate and up-t-date, and yu shuld let us knw if anything changes, fr example if yu change yur phne number r address. In rder t update yur infrmatin please cntact us by using the details set ut in the "Cntacting us" sectin belw. 9. YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION Yu have the fllwing rights in relatin t yur persnal infrmatin: the right t be infrmed abut hw yur persnal infrmatin is being used; the right t access the persnal infrmatin we hld abut yu; the right t request the crrectin f inaccurate persnal infrmatin we hld abut yu; the right t request the erasure f yur persnal infrmatin in certain limited circumstances; the right t restrict prcessing f yur persnal infrmatin where certain requirements are met; the right t bject t the prcessing f yur persnal infrmatin; the right t request that we transfer elements f yur data either t yu r anther service prvider; and the right t bject t certain autmated decisin-making prcesses using yur persnal infrmatin. Yu shuld nte that sme f these rights, fr example the right t require us t transfer yur data t anther service prvider r the right t bject t autmated decisin making, may nt apply as they have specific requirements and exemptins which apply t them and they may nt apply t persnal infrmatin recrded and stred by us. Fr example, we d nt use autmated decisin making in relatin t yur persnal data. Hwever, sme have n cnditins attached, s yur right t withdraw cnsent r bject t prcessing fr direct marketing are abslute rights. Whilst this privacy ntice sets ut a general summary f yur legal rights in respect f persnal infrmatin, this is a very cmplex area f law. Mre infrmatin abut yur legal rights can be fund n the Infrmatin Cmmissiner s website at T exercise any f the abve rights, r if yu have any questins relating t yur rights, please cntact us by using the details set ut in the "Cntacting us" sectin belw. 4

5 If yu are unhappy with the way we are using yur persnal infrmatin yu can als cmplain t the UK Infrmatin Cmmissiner s Office r yur lcal data prtectin regulatr. We are here t help and encurage yu t cntact us t reslve yur cmplaint first. 10. CHANGES TO THIS NOTICE We may update this privacy ntice frm time t time. When we change this ntice in a material way, we will update the versin date at the bttm f this page. Fr significant changes t this ntice we will try t give yu reasnable ntice unless we are prevented frm ding s. Where required by law we will seek yur cnsent t changes in the way we use yur persnal infrmatin. 11. CONTACTING US In the event f any query r cmplaint in cnnectin with the infrmatin we hld abut yu, please the Membership Secretary at ny@yeatesdesign.c.uk r write t us at : The Grannies Cricket Club c/ 50 Suth Crxted Rad Lndn SE21 8BD Versin dated 24 May