2007 NIRI Annual Conference and IR Services Showcase

Transcription

1 2007 NIRI Annual Conference and IR Services Showcase June 3-6, 2007 Grande Lakes Orlando The Ritz-Carlton Orlando, Grande Lakes JW Marriott, Grande Lakes Orlando, FL NIRI would like to thank Vcall for sponsoring this webcast

2 NIRI Staff presenters Linda Kelleher, Interim CEO (703) Melissa Jones, Manager, Marketing Communication (703) Sharon Wall, Manager, Meeting Planning (703)

3 Topics for Today s Webcast Marketing options Putting profile on the Web, e- mail options, mailing lists Sponsorship Hotel questions Hotel reservations and special events for entertaining Ordering telephone/data lines GES questions Exhibit Services Manual, drayage and furniture rental Important deadlines 3

4 Exhibitor/Sponsor Profile Registration All exhibitors and sponsors are required to submit a company profile Information published in the conference program book Information can be published on the NIRI Annual Conference Web site Included on post-conference CD-rom 4

5 Exhibitor/Sponsor Profile Registration Enhanced marketing opportunities Reach NIRI s membership by publishing your profile online Inform attendees about the products and services your company provides New in 2007! Searchable interactive map of exhibit floor (details to come) 5

6 Searchable Interactive Map Exhibit floor searchable by subject category Print out list of companies and booth numbers 6

7 There are two ways to enter your official company profile information online Download an interactive PDF that links directly to the online process OR Click here to link directly to the online process 7

8 Exhibitor/Sponsor Profile Registration Link directly at: xhibitors/index.cfm 8

9 Exhibitor/Sponsor Profile Registration Process: Step One Enter your profile for inclusion in the final program Step Two Internet options Step Three Payment 9

10 Exhibitor/Sponsor Profile Registration If you were an exhibitor or sponsor in 2006 and you would like to repeat the information for your company profile, please your request to Subject line: Company Profile There is no charge for entering your profile online. Publishing your company profile on the conference Web site is optional. The fee structure is below: Company profile text $395 Web site link $395 Company logo $395 Choose all three options for $1,075 (save $110) A credit card is required for payment. 10

11 Exhibitor/Sponsor Profile Registration Reminders: Write and review your profile before you go to the Web site. 100-word description of your company Sponsors should enter their booth number as zero (0). Enter all information once. Submit changes to Melissa Jones 11

12 Exhibitor/Sponsor Profile Registration April 16 Deadline for posting company profile May 1 Profiles are live on the NIRI Web site For more information, download our document at: 12

13 Requested from Sponsors Gold and Silver Level Sponsors Submit electronic copy of company logo (high resolution, 300 dpi, JPG, TIF, or EPS format) for next promotional printed brochure.) Deadline: April 1, 2007 Evening Reception Sponsors Optional: Electronic copy of reception invitation (pdf format preferred). Deadline: April 23, 2007 Bronze Level Sponsors Submit electronic copy of company logo (resolution, at least 150 dpi, JPG, TIF, or EPS format) for onsite promotional loop at general sessions.) Deadline: April 23,

14 Registrants Third-party provider Only two s will be sent each day Available May 1-June 30 Send to Registrants (with or without service providers) 14

15 Sponsorship Opportunities Sponsorships still available What s new For more information, download our Sponsorships document at: 15

16 Hotel Information Grande Lakes Orlando Tim Speller (407) Senior Event Manager - Focusing on Guest Rooms and Hospitality Suites Rebecca Lintz Rebecca.Lintz@ritzcarlton.com (407) Meetings & Events Manager- Focusing on Exhibitor/Affiliate Functions & Receptions. Phillip D' Agostino Phillip.D'agostino@marriott.com (407) Senior Event Technology Manager-Focusing on Internet, Phone and Audio Visual Needs for Exhibitors and Affiliates. 16

17 Entertaining Options at Grande Lakes The Citrus Room-Private Dining In Citron at the JW Marriott Bleu-The Ritz-Carlton Pool Bar Primo- Restaurant Dining Vineyard Grill-Lakeside Entertaining 17

18 Grande Lakes Orlando Telephone Pricing House Phone* (Resort only calling) Complimentary *Limit one per client. Additional house phones are available for $100 per each. DID Phone* (Dial out) $200 per Week *Local and long distance charges not included. All associated charges will be billed to account on file. *Also used for either dial up internet service or fax lines Digital Phone* (Dial out) $250 per Week *Local and long distance charges not included. All associated charges will be billed to account on file. *Does not include customized features. Polycom Speaker/Conference Phone* $125 per Day* *Local and long distance charges not included. All associated charges will be billed to account on file. *DID Phone line is required ($200) 18

19 Grande Lakes Orlando High Speed Internet Pricing Convention/Conference Duration High Speed Internet Access $495 per day plus $95 per person one-time charge. * A conference code will be provided to you for distribution to your attendees for high speed access to the internet. * This price includes wired and wireless service within the JW Marriott and Ritz Carlton Convention Centers. * Shared Conference Network Hourly Pricing High Speed Internet Access $200 access fee plus $75 per hour * Single Connection only * This price includes wired and wireless service within the JW Marriott and Ritz Carlton Convention/Conference Centers. Secure Network High Speed Internet Access $750 per day plus $175 per person one-time charge. * Provides added security from user to user. * Provides secure high-speed access to Internet content and resources. Infra-Structure Usage For our clients seeking to provide their own internet connectivity, use of the existing cabling and infrastructure is available for $2,000 per day plus port charges. Additional labor charges may apply. 19

20 GES Exposition Services General Services Contractor for NIRI Annual Conference JW Marriott Orlando Grande Lakes Michelle Bryant, Senior Account Executive GES Exposition Services (602) Beth Heffernan, GES Exposition Services (602)

21 GES Service Kit Ordering and Shipping Information Available on NIRI Web site Available at GES ONLINE at: Target launch date: March 23, 2007 Discount Deadline for order services: Friday, May 11, 2007 Date for advance shipments to GES warehouse: May 3-30,

22 GES Service Kit Ordering and Shipping Information Ship to GES warehouse to ensure delivery of your exhibit for a weekend move-in Save 10% on material handling by shipping via GESLogistics in and out of the show NIRI is providing each 8x10 space with a furniture package (one 6 table, two chairs, and wastebasket) 22

23 Important Deadlines Date Task Description March 31, 2007 April 16, 2007 April 26, 2007 May 7, 2007 May 17, 2007 Exhibitor Profiles Due Display Ads for Conference Program Due 3rd Exhibitor/sponsor conference call webcast Deadline for registration to be printed in registration book Exhibitor/Sponsor Form and Payment Due Exhibit Staff registration -- All Attendees must register on or before this date totake advantage of the Early Bird registration rate ($895). 4:00 pm - 4:30 pm Exhibit registration/payment must be received by this time to be published in the NIRI Program. Exhibit Staff registers that are not paid by this date must pay the onsite fee of $10 Sponsor payment must also be received by this time. June 2-3, 2007 Exhibit Set-up June 2 2:30 pm-5:00 pm June 3 8:00 am-3:00 pm June 3 June 5, 2007 NIRI 2007 Annual Conference Grande Lakes Resort, Orlando, FL Exhibits are open June 5, 2007 Tear-Down 3:30 PM 23

24 Questions? To ask a question, click on the Q&A button on the left side of your screen (Available during live webcast only.) 24

25 Thank you 2007 NIRI Annual Conference and IR Services Showcase June 3-6, 2007 Grande Lakes Orlando The Ritz-Carlton Orlando, Grande Lakes JW Marriott, Grande Lakes Orlando, FL NIRI would like to thank Vcall for sponsoring this webcast 25