Surplus Sales to Students/Employees The Zone Guide

Transcription

1 CHABOT-LAS POSITAS COMMUNITY COLLEGE DISTRICT Purchasing and Warehouse Services Department Surplus Sales to Students/Employees The Zone Guide By: A collaboration between Purchasing and Warehouse Services and Information Technology Services

2 The Zone Surplus Website Introduction Welcome to the new Program called Surplus Sales to Students/Employees located on the To access this program please log-in to The Zone using your W number including the W and your six digit pin, (same as CLASS-Web). *To all CLPCCD employees please note: There has been a change in how to access the sale of surplus items. You will no longer be able to make an offer through the Purchasing Intranet. This access is now only available by signing onto The Zone. The on-line system makes items such as file cabinets, desks, chairs, that are surplus to our District, available for purchase by students and employees. T his on-line system was developed by a tr emendous effor t of our I T S Staff and we T hank them. Please contact our Purchasing and Warehouse Services Department at (925) , or (925) if you have any questions. This new Surplus Sale to Student/Employee Program is representative of overall improvement in district wide surplus operations. Student and Employee Participation The Program operates on a cycle following a Board Meeting. A preview of the new items for sale is shown on the intranet site. That site will be active during the Wednesday morning following each regular Tuesday meeting of our Board of Trustees where approval of a Surplus agenda item has taken place. That site then goes live and selling begins on or about NOON. Follow this Guide and you will quickly orient to the easy point and click operations needed to send in your offer to buy a surplus item. All items are available on a first come, first served basis until all items are sold or the posting schedule expires. The posting schedule is the period from noontime activation until the last Friday of the month. Students/Employees that point and click are submitting firm offers and agree to buy surplus items in accordance with the Terms and Conditions posted on the site. Please read the Terms and Conditions which have also been included in this Guide. Students/Employees must then pick up and pay for the items at our Warehouse Facility at Chabot College within an allotted time period. 2

3 The Zone How to log into the zone? To access this program please log-in to The Zone using your W number including the W and your six digit pin, (same as CLASS-Web). How to log into The Zone: 1. Go to 2. W ID: enter W ID, including the W 3. PIN: the same six-digit number used to log into CLASS-Web. 4. Log into The Zone. Surplus Questions please contact: Purchasing and Warehouse Services Department at (925) , or (925) Problems Logging onto The Zone: Please send an including your W ID to: helpzone@clpccd.org or call How Do I Get My W ID So I Can Log Into The Zone? 1. Go to CLASS-Web: 2. Log in with Social Security number. PIN is initially set to birth date in format MMDDYY. 3. If you forgot your PIN, enter SSN and click Forgot PIN? button, answer security question, reset six-digit PIN. 4. Click link What is my W ID? write down your number, then click the Exit icon to log out of CLASS-Web. 5. Click link to go to The Zone login page. W ID: enter W ID, including the W PIN: the same six-digit number used to log into CLASS-Web. 3

4 The Zone Surplus Online Click Here 4

5 The Zone Surplus Website Figure 2 Figure 1 This is a screen shot of our new site! Figure 1 To submit an offer to buy the item a student or employee simply clicks on the icon or the form ID number next to the item. OR Figure 2 One or more pictures of the items for sale are posted for your review. Larger pictures for a better view may also be active. Student/Employee clicks photo for larger picture(s). 5

6 The Zone Photo and Description After reading the description and viewing the pictures, student or employee closes window. To buy the item, simply click on the icon or the form ID number next to the item as shown on figures one and two on the previous page. Student/Employee then completes and sends an . 6

7 The Zone Offer 1. Clicking on the icon or the form ID number will pop up this standard template as seen above. 2. Student/Employee will fill in: a. Quantity b. Their Contact Name c. Their Contact Phone Number 3. Then click on the send button to make your offer to buy the surplus item. 7

8 The Zone Automatic Reply Once a student or employee has clicked and sent the with the offer to buy an item, the Intranet on-line system will generate an automatic reply to that student or employee acknowledging receipt of the offer to buy. For every offer submitted an automatic reply will go back to the student/employee to let them know their offer was received. Remember that items are sold on a first come, first served basis. Where only one item is available only the first offer received will be accepted. Where multiple items are available, offers are accepted on a first come first served basis until the total quantity is sold. Purchasing staff will only contact the student(s) or employee(s) accepted to buy items. 8

9 The Zone Term and Conditions When a student or employee participates in purchasing surplus items from the District, a contract is formed. These terms and conditions are part of that contract. Guaranty or Warranty: All sales of District surplus property are completed on an as is, where is, with all faults basis. There is no representation, guaranty or warranty neither expressed nor implied as to condition, quality, or suitability for an intended use. Estimates and Omissions: Any description of surplus property offered for sale is an estimate and has been compiled from available information. The District is not responsible for any omissions or errors in the description of the equipment. Right to Withdraw: District reserves the right to withdraw at any time, any item offered. There are NO REFUNDS. Buyers: Your request to purchase an item of District Surplus Property shall remain firm. Do not submit a request to purchase if you are unsure about your commitment to complete the transaction. Payment is required at the time of pick-up. No property may be removed by the Buyer prior to making full payment. Upon payment of the item(s) amount(s) and tax, the pick-up of surplus property may be made. Payment Terms: Personal Check or Money Order made payable to Chabot-Las Positas Community College District are accepted. Remit in person at the time of pick-up. Sales Tax of 9.75% is charged. Buyer shall add and include the sales tax amount when making payment to the District. Pick up Requirements: The successful Buyer will be directed to the District's storage facilities. Payment and pickup will be by appointment. Buyer is responsible for pick-up and transport of item(s). District will furnish no services of any kind to the Buyer. Buyer is responsible for any and all activities and costs associated with pick up and removal. This includes but is not limited to: packaging; loading; freight; and labor, unless otherwise indicated. Where indicated District warehouse staff may assist with loading item(s). Failure to Pick-Up Items: Buyers are required to provide payment and pick-up items by the date agreed upon with the Warehouse Staff. An item not picked up as agreed is a Default. The surplus item(s) will then become un-available and will be processed out of the District by further surplus operations. Liability: Items are sold FOB origin and the Buyer assumes all liability for the property upon payment when title transfers to the Buyer. The District will exercise its normal care for 9

10 protection up to the time of payment and removal, but will not be responsible for any loss or damage whatsoever. Under no circumstances will the District be liable to any person or business entity for any direct, indirect, special, incidental, consequential, or other damages or losses based on or caused by participation in the District s surplus operations. Contract: The first offer submitted to buy surplus equipment is received with the understanding that the acceptance by the District of the offer to purchase any or all of the items described therein shall constitute a contract between the Buyer and the District. Hold Harmless: From and after the date of the contract, the Buyer agrees to indemnify, defend and hold harmless the District from any and all claims, regardless of by whom such claim or claims may be asserted, for personal injury or property damage or otherwise that may result directly or indirectly from the use, possession or ownership of the goods or from the services provided by buyer pursuant to this purchase. Compliance with Laws and Regulations: The Buyer represents and warrants to District that Buyer and / or its students/employees, agents, and any subcontractors have filed all certifications and have obtained all licenses, permits, qualifications, and approvals of whatsoever nature that is legally required in connection with the contract including future disposal. Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the State of California. Venue: In the event that either party brings any action against the other under this Agreement, the parties agree that trial of such action shall be vested exclusively in the state courts of California in the County of Alameda or in the United States District Court for the Northern District of California. 10