Washington Academy of Family Physicians

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1 Washington Academy of Family Physicians Exhibitor Prospectus 68th Annual Scientific Assembly May 5-6, 2017 at Skamania Resort, Stevenson, Washington Washington Academy of Family Physicians th Ave NE, Suite G Bellevue, WA

2 Dear Prospective Exhibitor, The Washington Academy of Family Physicians (WAFP) invites you to exhibit at its 2017 Annual Scientific Assembly. The conference is the year s best opportunity to interact with 150 to 200 of Washington s top family physicians. During the conference, family physicians from across the state mingle and enjoy innovative, high quality, evidence-based continuing medical education, scientific updates and practice transformation strategies specific to family medicine. The WAFP is proud to continue offering an educational event that is completely free of pharmaceutical company marketing efforts, offering a more positive environment in which to reach attendees with information about your products, programs, or services. The WAFP Annual Scientific Assembly will be held at the Skamania Resort in Stevenson, Washington. The resort is located in the Columbia River Gorge National Scenic Area, just east of the Portland, Oregon, metro area. We hope you will consider joining us and greatly appreciate your participation and support, and look forward to seeing you in Stevenson! Pamela Pentin, MD, FAAFP, Chair WAFP Annual Scientific Assemblies Subcommittee

3 Notice a session that matches your interests? Become a Presentation Sponsor for special recognition and extra benefits. Contact WAFP staff. Session Highlights Topics and speakers are carefully chosen to provide quality, practical and evidence-based workshops and plenary sessions. Presentations for 2017 include: Burnout Success Stories WPHP Physician Support Managing Suicide in Primary Care Opioid Prescribing HIV Basics for Family Physicians Transgender Health Disruptive Innovation in Primary Care Medical Genomics Refugees, Asylum Seekers and the Family Physician Centering in Pregnancy Zoonoses and Climate Change Preventive Care Adult ADD Using Hypertension to Explore the Role of the Family Doctor Long-Acting Reversible Contraception Pediatric Mental Telehealth Consult Using Remote Monitoring Devices for Hypertension Sports Medicine for Olympic Athletes Pain Management Online registration coming soon! Exhibitor registration forms will also be available online at wafp.net.

4 Exhibitor Pricing & Information Take advantage of the Early Bird Discounts: $275 (Payment must be received by March 21) Standard Exhibit - $ x 6 foot skirted table top exhibit Attendee list Exhibitor listing in the final program ONE Exhibitor registration which includes: Access to the exhibit hall, breakfast & plenary sessions Recognition in meeting program, syllabus, event app, WAFP quarterly journal & WAFP website Hotel Accommodations: The conference will be held at Skamania Resort in Stevenson, WA. A special WAFP conference rate of $195 plus tax has been arranged for conference attendees, effective May 2-6, The rate is guaranteed through April 11; reservations made after that date are subject to availability and current prices. EARLY RESERVATIONS ARE STRONGLY RECOMMENDED. Please call Skamania Resort directly at and mention WAFP. Exhibit Hall Schedule Thursday, May 4: Set-up - 2:00 5:30 Friday, May 5: Exhibit Hall Open - 7:00 5:00 Breakfast - 7:00 8:00 exhibitors welcome! Exhibit Hall Refreshment Break - 9:45 10:15 Lunch - Noon 1:30 (conference registrants only) Exhibit Hall Refreshment Break 3:15 3:45 Exhibit Hall closes 5:00 Saturday, May 6: Exhibit hall open - 7:00 Noon. Breakfast - 7:00-8:00 Exhibit Hall Refreshment Breaks - 9:30 10:00 & 10:45-11:15 Teardown after 12:00 Shipping: Please check with the hotel for current receiving charges. Please be sure materials arrive no more than 7 days prior to the meeting. Shipping labels must include: Company Name & Primary Contact Person WAFP Annual Scientific Assembly May 4-6, 2017 c/o Skamania Lodge, P.O. Box 189, Stevenson, WA For shipping questions contact Skamania Resort at

5 Washington Academy of Family Physicians 68th Annual Scientific Assembly Skamania Resort, Stevenson, WA May 5-6, 2017 Exhibitor Registration Organization: Contact Name: Title: Nature of Business: City: State: Zip: Phone: Fax: Exhibit Representative: Website: Additional Exhibit Representative: (Extra fee applies) (1) Name (2) Name phone phone By signing this application, exhibitor/supporter agrees to abide by the general rules and regulations enclosed. Signature of person completing form: Print name: EXHIBITOR REGISTRATIONS ARE NOT TRANSFERABLE. Additional Exhibitor registrations may be obtained at a charge of $75.00 per person. Non-physician exhibitors may upgrade to a full conference registration for an additional $225.00, which allows you to also attend the workshops and lunches on Friday & Saturday. Physician exhibitors wishing to upgrade to a full-conference registration receive a $100 discount off the regular physician registration fee (contact WAFP staff for details). Exhibitor Table Until March 21 After March 21 # of Tables Total Fees Exhibitor: $1,475 $1,750 x = $ Optional Add-ons A/V Need 110 Power for exhibit table: $30 x = $ Additional Exhibitor Registrations: $75 x = $ Upgrade to Full Conference Registration: $250 x = $ Physician Exhibitor Upgrade (contact WAFP staff) = $ Total Exhibitor Fees: $

6 Exhibitor Registration Continued Other Details Please list other special exhibit needs: Organization Description Please provide a brief paragraph (100 words max) describing your organization and programs, products and services (use space below or attach additional page): Method of Payment: Checks are preferred. Please make checks payable to Washington Academy of Family Physicians. If paying by credit card (Visa, MasterCard, Discover), a 5% processing surcharge will be added to the total. All WAFP credit card payments will be processed through PayPal. For security, please do not enter card information on this form. Once WAFP receives your registration you will be electronically invoiced and will be given a link to pay your registration via PayPal (note: you do not need a PayPal account for this transaction). Pay by check. Check enclosed for the amount of: $ Pay by credit card. I understand I will be invoiced and a 5% processing surcharge will be added to my total. Washington Academy of Family Physicians th Avenue NE, Suite G Bellevue, WA Fax: Phone: Please Note: All requests must be submitted on registration form. Any exhibit changes made within 7 days of arrival may result in additional labor charges. Exhibit Space Assignments: Table assignments will be made by WAFP staff on a first-come basis. Want better exposure? Ask to see our prospectus on sponsorship opportunities

7 Exhibitor Requirements Exhibitor requirements are applicable to exhibitors employees and agents EXHIBITOR REGISTRATIONS ARE NOT TRANSFERABLE. Additional exhibitor registrations may be obtained at a charge of $75.00 per person. Non-physician exhibitors may upgrade to a full conference registration for an additional $225.00, which allows you to also attend the workshops and lunches on Friday & Saturday. Physician exhibitors wishing to upgrade to a full-conference registration receive a $100 discount off the regular physician registration fee (contact WAFP staff for details). Eligibility: WAFP reserves the right to determine eligibility of an exhibit at all times during the meeting. Exhibitor space assignments: Table assignments will be made by WAFP staff on a first come first served basis. The Academy reserves the right to make changes in assignments at any time should extenuating circumstances warrant. Product information: The WAFP will require that sponsors and exhibitors disclose when a product is not approved in the United States for the use under discussion. Use of Space: No exhibitor may assign or sublet any portion of their exhibit space to another exhibitor without prior authorization of WAFP. Interviews, demonstrations, distribution of literature or samples etc., must be made at the exhibitor s booth. Canvassing outside the exhibit area is forbidden. No combustible materials may be used in the exhibit hall area. All exhibits must conform to Fire Department Regulations. Nothing may be tacked, nailed, screwed or otherwise affixed to walls, furniture, or other properties of the building. Schedule: The WAFP reserves the right, without notice, to modify the meeting agenda, hours of exhibition, and location of exhibitors should circumstances warrant. Shipping: Any property shipped to or from the exhibit hall for display at the meeting is at the sole risk and responsibility of the exhibitor. No objectionable lights or sound will be allowed in any exhibitor s space. Publicity: Exhibitors acknowledge and consent to exhibit hall photos recordings and news releases. Giveaways: Customary descriptive product literature, note pads, pens, pencils and other items may be distributed, however, any value of more than $25 must be approved by the Academy. No contests, lotteries or games of chance are allowed. Sales/Orders: The purpose of the exhibit area is to complement the educational agenda of the meeting through displays and demonstrations. Orders and contact information sharing is permitted. All sales transactions must be conducted in a manner consistent with the professional nature of the meeting. WAFP reserves the right to restrict sales activities that it deems inappropriate. Exhibitors must comply with all local sales tax requirements. Cancellation Policy: An exhibitor may cancel their exhibit space and receive a refund of seventy-five percent (75%) of the payment made only if written notice of such cancellation is received by the WAFP no later March 11, Refunds or credit will not be issued if written notice is received after March 11, 2017.

8 Why should you attend? Direct contact with the primary care community Environment free of pharmaceutical company marketing, for an enriched opportunity to present products or services One-on-one time with up to 200 decision makers in Washington s primary care clinics Snack and beverage breaks provided in the exhibit hall to maximize exposure Sponsorship opportunities to expand reach and further socialize with attendees List of conference attendees provided upon check-in Free admittance to morning general sessions Want better exposure? Ask to see our prospectus on sponsorship opportunities! WASHINGTON ACADEMY OF FAMILY PHYSICIANS th Avenue NE, Suite G, Bellevue, WA ph fax info@wafp.net