You re Invited, I would like to invite you to join us at the Sass SPRING WEDDING EVENTS SHOW

Transcription

1 You re Invited, I would like to invite you to join us at the Sass SPRING WEDDING EVENTS SHOW Sunday FEBRUARY 17th AM to 3 PM Garnet B. Rickard Recreation Complex 2440 Hwy#2, Bowmanville, ON

2 SHOW BOOTHS Our show booth rates are: $400 plus HST ($452.50) Our show is boutique style with great traffic which gives you the opportunity to connect with other like-minded vendors as well as reaching perspective wedding and event clients. Streaming Show highlights September 2017 Show Previous show You will receive: Full pipe and draped booth 6ft table, 2 chairs Linens for table electrical first come first serve (see contract) Company name, contact info and social media links on our website Complete list of attendees who have agreed to forwarding of their contact info light refreshments provided for 2 representatives of each participating business as well each vendor will receive 40 Ticketmaster tickets to show valued at $15.00 each to gift to your current clients * Complimentary electrical is available on a very limited first come first serve bases to ensure you get electrical please contact us. **If you would ike a wider booth, please add $50/ft to the balance.

3 VENUE FLOOR PLAN Garnet B. Rickard Centre 2440 Durham Regional Hwy 2, Bowmanville, ON ***Please note this floor plan is subject to change prior to show***

4 SWAG BAG PROGRAM BALLOON DROP (no charge for participating vendors) Our door prize program is a little different than other shows. Instead of waiting around for a raffel ticket to be drawn we host a BALLOON DROP! Our guests love this! What could be more fun than Standing under the net hoping to catch a balloon filled with a prize?? One of the reasons we are able to get the traffic we do is because of our swag bags program. We invite all vendors at no cost to place a tangible promotional item that represents their business in each of our 200 swag bags. We ask that these items are something the guests can actually use and that of course draw attention to your business. Not only are the balloons filled with prizes donated from our vendors we also have local area brick and mortar business donate prizes......but it doesn t end there! The Sass team adds even MORE gifts to make it extra fun for all of our guests! At our most recent show, we had golf passes, make up sets, honey, bridal magazines, candy, bath bombs, nutritional supplements, assorted teas and more. We also promote these bags and the items along with the company who donated on our social media pages prior to the show. We even ADD prizes to the bags! Some prizes include: movie passes, gift certificates, cake knife sets, pashminas, jewelry and more! Guests love our swag bag program and are know to wait an hour prior to show opening in hopes of getting one. So think about participating it is great fun and a great way to promote your business!

5 SHOW TRAFFIC September 9, 2018 Sass Wedding & Events Show

6 SHOW snapshots! September 9, 2018 Sass Wedding & Events Show

7 SPONSORSHIP OPPORTUNITIES Official Sponsor $2,000 You will receive: all show posters will say Sass Spring Wedding & Events show SPONSORED BY (your company name) Company logo on all Ticketmaster tickets (6000) Company logo on all ticket displays Company logo on all printed show posters Company logo on all social media posts/ads Company sponsorship on home page of Sass Website with link back to your company web page Company logo and info on show program Company promoted via social media and weekly leading up to show. Pre show contest will be marketed as hosted by you the official sponsor ticket display with 300 tickets for you to give away 1-16 x 6 booth full pipe and drape with 2x 8 ft. tables, 2 chairs, floor length table linen and electrical Master guest list of all visiting guests who have allowed us to forward their info required booth visit by guests to win prize valued at $200 Company info on all show programs Company logo on show welcome sign Company logo placed predominantly on show swag bag 1 custom promo item placed in each of show 200 swag bags (Sass team will give you options to choose from)

8 SPONSORSHIP OPPORTUNITIES Silver Sponsorship $1,500 You will receive: PROMINENT Company logo on all ticket displays PROMINENT Company logo on all show posters Company logo and web link on all web and social media pages listed as sponsor Company promoted weekly via social media Ticket display filled with 200 tickets for you to give away ticket display promoted by social media to drive traffic to vendor pre show Premium placement of double booth (16x6) Full pipe and drape with electrical, linen & chairs Company info on show program Company info on show welcome sign 1 custom promo item in swag bags (Sass team will give you options to choose from) 1 required guest visit to win prize valued at $200 Pre show contest announcing company name Company name on show swag bag Bronze Sponsorship $1,200 You will receive: Company logo on all ticket displays Company logo on all show posters Company logo and web link on all web and social media pages listed as sponsor Ticket display filled with 100 tickets for you to give away ticket display promoted by social media to drive traffic to vendor pre show 10 X 6 booth in front entrance location Full pipe and drape with electrical, linen & chairs Company info on show program Company info on show welcome sign 1 custom promo item in swag bags (Sass team will give you options to choose from) Pre show contest announcing company name Company name on show swag bag

9 EXHIBITOR AGREEMENT TO PARTICIPATE Sass Spring Wedding & Events show Sunday, February 17th, 2019 Garnet B. Rickard Centre 2440 Durham Regional Hwy 2, Bowmanville, ON Company Name: Contact Name: Phone Number: Web Address: Company Company Address: Type of Business: EXHIBIT RATES BOOTHS ***Only One Company per booth*** Single Booth (8x6) $400 plus $52 HST = $452 PAYMENT INFORMATION Contracts and payment can be e-transferred to tamara@sassevents.ca or mailed to: Please make cheques out to - Sass Events Tradeshows - 8 Kingswood Drive, Courtice, Ontario L1E 1G3 BOOTH INCLUDES EVERYTHING LISTED BELOW 8X6 booth, draped in black electrical access (IF AVAILABLE and you must provide power bar and extension cord) Includes 6 ft table Floor length black linen 2 chairs 40 Ticket Master tickets to distribute to clients Please check the box below to ensure you are placed in a booth with electrical access. If not checked we will assume electrical is NOT required. WILL YOU REQUIRE ELECTRICAL: q Yes q No WILL YOU REQUIRE 6ft TABLE : q Yes q No WILL YOU REQUIRE TABLECLOTH: q Yes q No subtotal: $ Additional booth footage: $ Add $50 per foot of deposit: $ additonal booth width Outstanding balance: $ Special pricing for double booth spaces available upon request 1 of 4

10 TERMS AND CONDITIONS Sass Spring Wedding & Events Show Sunday, February 17th, 2019 EVENT LOCATION: Garnet B. Rickard Centre Bowmanville, 2440 Highway 2, Bowmanville TIME: 11 AM - 3PM CONTACT INFORMATION: Tamara Kaye Tel: (905) or tamara@sassevents.ca PAYMENT INFO: A $100 deposit must accompany the original application. The balance is due no later Janurary 17th, If the balance is not received by this deadline, the exhibitor waives all rights to the designated space on the contract and Show Management will not guarantee the space. The deposit and all monies paid on the space is non-refundable. Ticket info: Please note that the vendor will receive 40 tickets to distribute to their clients when the deposit is paid. Vendor agrees to distribute tickets to existing and new clients. SPACE ASSIGNMENT: Show Management assigns exhibit space. Exhibits are to be arranged so that they do not obstruct the general view or hide the exhibits of others. Show Management will not be held liable if competitive exhibitors are adjacent to or opposite each other, although all efforts will be taken to space similar vendors out amongst the floor. Displays must not protrude beyond the specified booth dimensions. TABLES: One 6ft table and one floor length black tablecloth will be provided to each vendor. Each vendor is to fold and place their tablecloth on their table at end of the show. ELECTRICITY: Electricity is provided on a first come first serve basis. Electrical requirements MUST be made known to organizers at time of show booking. Show organizers are not responsible if electrical is not available day of show if not notified about electrical needs. You are also required to supply your own power bar AND extension cord (3 conductor, #14 CSA Approved) which may be required to route electricity to your booth from your assigned outlet. MOVE IN: Vendors booths will be available for set up will be from 2:00 until 5:00 p.m. on Saturday, February 16th, or from 8:30 a.m. until 10:30 a.m. on show day. (Whichever works best for vendor) MOVE OUT: Unless required by show organizers, no exhibitor shall disassemble or remove any part of his/her display before the show is officially closed. All of the exhibitors must start to remove their displays upon official completion of show. BOOTH SIZE & DESIGN: All booths will be 8x6 - draped with black draping in stall style. Ensure that when you are designing your booth it does not exceed your booth perimeters. No exhibitor shall block their neighbor s booth or site lines. Sides of your booth shall not be higher than 3 feet to accommodate this. 2 of 4

11 TERMS AND CONDITIONS c o n t i n u e d Sass Spring Wedding & Events Show Sunday, February 17th, 2019 PROMOTIONAL MATERIALS: Exhibitors at the show are ONLY to be handing out their own company s promotional material at their booth. Each exhibitor has paid fairly for their space and their exposure at the show and outside promotional material are not to be distributed at the show. This is poor business practice and will not be tolerated. All displays and promotional literature must be in good taste. Products and services must be presented in a professional manner. Free samples may be distributed and orders for products may be taken, and merchandise may be sold. Raffles may be conducted. FASHION SHOW PARTICIPANTS: As a fashion show participant, you understand that you are participating in the fashion show and agree to hold all parties involved in the Sass Events Wedding & Events Show, including but not limited to, the representatives of Sass Events Wedding & Events Show, all sponsors and volunteers, harmless of any and all damages that may or may not be incurred as a result of participating in the fashion shows taking place on February 17th, As a participant of the fashion show at the Sass Events Wedding & Events Show, you understand that you are participating at your own risk and that you are responsible for the insurance of your own property. EXHIBIT STAFF SIGN IN: While moving in all exhibitors will register with the registration desk and advise them of the staff that they will have working at their company booth throughout the show. All staff members will be required to check in at the registration desk upon arrival at the show and name badges will be provided. No guest passes will be given out. PARKING: After unloading on set up day, all vehicles must park in the designated parking area. Exhibitors are to move their vehicles promptly from the main parking area so that all exhibitors have an equal opportunity to utilize this area. During the show hours, all exhibitors and exhibit staff must be parked in the designated parking area. Limos may park out front of the main entrance. SECURITY: All property exhibited is at the exhibitor s sole risk. The Event Show Management Committee assumes no responsibility for the safety of exhibits against theft, robbery, fire accidents or other mishaps. WEATHER: The Sass Events Wedding & Events Show will be taking place rain or shine. No refunds will be issued to any exhibitor due to weather conditions. HOLD HARMLESS AGREEMENT: The Vendor/Dealer hereby indemnifies and saves harmless the Sass Events Wedding & Events Show Management, Sponsors from and against any and all claims, losses, demands, actions and cause of action that arise out of or in connection with the activities carried on by the Vendor/Dealer during the rental period and any period of occupation and use of the show grounds. This includes any acts by the Vendor/Dealer, their employees and/or agents. Everything brought to the show by the Vendor/ Dealer, his employees, agents, or customers, shall be entirely at the risk of the Vendor or others for any loss or damage in accordance with Canadian Insurance laws. The Exhibitor must carry their own general public liability insurance covering bodily injury and property damage. Exhibitors wishing to insure their goods must do so at their own expense. 3 of 4

12 TERMS AND CONDITIONS c o n t i n u e d Sass Spring Wedding & Events Show Sunday, February 17th, 2019 CANCELLATIONS/REFUNDS: Should an exhibitor decide to withdraw his/her participation, Show Management will retain as a cancellation fee any and all installment or partial payment by the exhibitor up to the time of the cancellation. No refunds will be given of any monies paid. If vendor backs out of show less than one month prior the full amount of booth is still due as your booth and all expenses associated with it will have been paid for by Sass Events. GENERAL: All matters and questions not covered by this show information and agreement form are subject to the decision of Show Management. In addition, Show Management shall have full discretion in the interpretation and enforcement of all rules contained herein and the authority to make such amendments thereto and such further rules and regulations governing the conduct of, and participation in the show as it shall consider necessary for the proper presentation of the show. The exhibitor agrees to cease any activity the Show Management deems to be a violation of the terms and to follow the directives of the Show Management. By signing below, I/we acknowledge that I/we have read, understand, and agree to the Sass Events Wedding & Events Show Terms and Conditions and we agree to abide by all rules and regulations. Vendor Name (Please Print) Signature Date Sass Rep (Please Print) Signature Date Vendor agrees that they or no person in their employ or working their booth or their family member will enter ANY show contests or redeem ANY show prizes these are for show guests only! Signature Date 4 of 4

13 Sass Events Tradeshows 8 Kingswood Drive, Courtice, ON L1E 1G3 Tel: tamara@sassevents.ca Web: