ग णत वभ ग दल ल वश व व य लय, दल ल
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1 ग णत वभ ग DEPARTMENT OF MATHEMATICS दल ल वश व व य लय, दल ल UNIVERSITY OF DELHI,DELHI ई-म द रभ ष PROF. V. RAVICHANDRAN Tender No. :DU/Maths/XII Plan/2017/1339 HEAD दन क : January 16, 2017 Notice Inviting e-tender (NIT) Department of Mathematics, University of Delhi, Delhi, invites electronic tender in Two-Bid formtowards Supply, Installation and networking of Digital Photocopier Machine as per specifications attached in Annexure-A. Sr. No. Item Qty. 1. Digital Photocopier Machine 01 The details of tender document are as below: Issue of Tender Document : 17-January Receipt of Bids : By 05:00 PM on 30-January-2017 Technical Bid Opening : At 02:30 PM on 31-January Tender Fee (Non Refundable) : Nil EMD (Refundable) : Nil The tender document may be downloaded from the website, and Head
2 (A) Scope of Work per Annexure A. TENDER DOCUMENT SECTION I: INVITATION FOR BIDS (IFB) Subject: Tender for procurement of Digital Photocopier Machine (B) Eligibility Criteria : : Supply, Installation, networking of Digital Photocopier Machine as The pre-qualifications of the bidders are as under: (i) The bidders should have a Branch Office / Service Centre / Training Centre in NCR preferably in Delhi from where after-sales support and trainings are to be provided. (ii) If the bidder is a distributor / dealer, an Authorization Letter stating that the bidder is the authorized distributor / dealer for this item should be submitted. (iii) The bidders should enclose copies of PAN/CST/VAT/IT/Service Tax Clearance Certificate and copies of Registration Certificate. (iv) General particulars of bidder as per enclosed format in Annexure C. Before submission of the bid, the bidders must verify the eligibility criteria and ensure fulfilment of all the terms and conditions. In the absence of documents/certificates under eligibility criteria above, the bid is liable to be rejected. (C) Bid Submission: Bid must be uploaded on e-tender site of NIChttp:// along with signed and scanned copies of related documents. The bid must be uploaded in two parts as Part-I (Technical Bid): Supply & installation of Digital Photocopier Machine and Part-II (Price Bid): Supply & Installation of Digital Photocopier Machine. (D) Part I (Technical Bid) shall contain: (i) Technical bid with full details including description of make & model of items / components for technical assessment of the proposal. All the supporting documents as given in Para (B) Eligibility Criteria. (ii) The Compliance Statement by the bidder to the technical specifications (as per Annexure B) along with relevant product brochure, technical documents etc. Bids without proper Compliance Statement will be rejected. (iii) A copy of the tender acceptance letter (Annexure D) on bidder s letter head duly signed by the bidder s authorized representative in token of acceptance of terms and condition laid down in the tender document is to be uploaded. Any deviation in acceptance of the general terms and condition may lead to the rejection of the bid. Important Note: a) If the bid is incomplete and / or non-responsive it will be rejected during technical evaluation. The bidder may not be approached for clarifications during the technical evaluation. So bidders are requested to ensure that they provide all necessarily details in the submitted bids.
3 b) If any price details are found in the Technical Bid, the offer will be summarily rejected. (E) Part II (Price Bid) (i) Price should be given in INR in figures Only. (ii) Bidders are advised to fill the BOQ file and submit the tender online on e-tendering site or before the date & time of bid submission. Tender submitted by any other form (fax/ /courier/post/hard copy) will not be accepted. (iii)price Bid Undertaking: A copy of the Price Bid Undertaking as per the following format on bidder s letter head duly signed by the bidder s authorized representative is to be uploaded. From: (Full name and address of the Bidder) To, Head Department of Mathematics University of Delhi Delhi Dear Sir, I/WE UNDERSTAND THAT THE QUANTITY PROVIDED ABOVE IS SUBJECT TO CHANGE. I/WE AGREE THAT IN CASE OF ANY CHANGE IN THE QUANTITIES REQUIRED, I/ WE WOULD BE SUPPLYING THE SAME AT THE RATES AS SPECIFIED IN THIS PRICE BID. I /WE AGREE TO ADHERE TO THE PRICES GIVEN ABOVE EVEN IF THE QUANTITIES UNDERGO A CHANGE. Seal of the Bidder Signature: (Authorized signatory of the Bidder) (F) Opening of Technical & Price Bid Only the technical bids will be opened on 31 st January, 2017 at 02:30 PM. Price bids of short-listed /technically qualified bids would be opened on a later date & time after intimation to all successful bidders.
4 SECTION II: INSTRUCTION TO BIDDER (ITB) (A) Offer Validity: Offers should be valid for minimum Thirty (60) Days from the date of opening the Technical Bid. (B) Delivery: The delivery to be done at Department of Mathematics, University of Delhi, Delhi , should be completed within Two Week from the date of Purchase Order. (C) Product Specifications & Compliance Statement: The bidder should quote the products strictly as per the tender specifications. Complete technical details along with brand, specification, technical literature etc. highlighting the specifications must be supplied along with the technical bid. A Statement of Compliance shall be given against each item in the prescribed format given in Annexure B. (D) If any equipment or part thereof is lost or rendered defective during transit, the supplier shall immediately arrange for the supply of the equipment or part thereof, as the case may be, at no extra cost. (E) The rates should be quoted in Indian Rupees, for the entire work to be done at site, BOTH IN FIGURES & WORDS. All the quoted prices shall be fixed and shall not be subject to escalation of any description during the bid validity period. (F) Govt. Levies like Service Tax; VAT, etc. shall be paid at actual rates applicable on the date of submission of Bid. Rates should be quoted inclusive of VAT, Service Tax etc. (G) The Department reserves the right to accept / reject the offers or cancel the whole tender proceedings without assigning any reason whatsoever. (H) Disclaimer: This Tender / Request for Proposal (RFP) is not an offer by Department of Mathematics, University of Delhi, Delhi, but an invitation for bidder s response. No contractual obligation whatsoever shall arise from the RFP process. (I) The Digital Photocopier Machine should not be assembled one. The price should be quoted in financial bid only in BOQ format for Digital Photocopier Machine from reputed brands and the brand should be quoted along with specifications.
5 Annexure - A Specifications: Procurement of Digital Photocopier Machine S. No. Component Description 1 Type Monochrome A3 Multi functional Device 2 Maximum Original Size A3 3 Resolution Reading: 600 x 600dpi Copying: 1200 x 600dpi Printing: 1200 x 1200dpi 4 Processor At least Dual Core 1.5 GHz 5 Compatibility PC, Mac 4 Copy / Print Speed A4: 45 ppm A3: 22ppm 5 Multiple copies Magnification % 7 Paper Capacity 2 cassettes with 550 sheet 8 Memory At least 1.256GB RAM 9 Hard Disk Drive At least 160GB 10 Interface Ethernet (1000BaseT / 100Base-TX / 10Base-T) and USB Duplexing Automatic Tray-less Duplexing 12 Document Feeder Yes 13 Display Interface Keypad and with at least 8 inch SVGA TFT color touchscreen 14 FEATURES Editing Image Overlay Extensive help Key Job finished notice; Cascade copy Ultra fast rendering Document sharing and storage option Accelerated paper feeding mechanism to check paper jam Vertical paper path Automatic Paper size detection
6 S. No. ANNEXURE B Compliance statement table for procurement of DIGITAL PHOTOCOPIER MACHINE Component Specifications sought by Dept. Math, University of Delhi, Delhi Brand and Model No. 1 Type Monochrome A3 Multi functional Device 2 Maximum A3 Original Size 3 Resolution Reading: 600 x 600dpi Copying: 1200 x 600dpi Printing: 1200 x 1200dpi 4 Processor At least Dual Core 1.5 GHz 5 Compatibility PC, Mac 6 Copy / Print Speed A4: 45 ppm A3: 22ppm 8 Multiple copies 9 Magnification % 10 Paper 2 cassettes with 550 sheet Capacity 11 Memory At least 1.256GB RAM 12 Hard Disk At least 160GB Drive 13 Interface Ethernet (1000BaseT / 100Base-TX / 10Base-T) and USB Duplexing Automatic Tray-less Duplexing 15 Document Yes Feeder 16 Display Keypad and with at least 8 Interface inch SVGA TFT color Specifications offered by Bidder Compliance [Yes/No]
7 touchscreen 17 Features Editing Image Overlay Extensive help Key Job finished notice; Cascade copy Ultra fast rendering Document sharing and storage option Accelerated paper feeding mechanism to check paper jam Vertical paper path Automatic Paper size detection NOTE: Product Specifications & Compliance Statement: The bidder should quote the products strictly as per the tender specifications. Complete technical details along with the brand, specification, technical literature etc. highlighting the specifications must be supplied along with the technical bid. A Statement of Compliance shall be given against each item in the prescribed format given above. Each page of the bid and cuttings / corrections shall be duly signed and stamped by the authorized signatory. Seal of the Bidder Signature: (Authorized signatory of the Bidder)
8 Annexure-C General Particulars of Bidder Sl. Particulars No. 1 Name of the Bidding Agency To be filled in by the Bidder 2 Date of establishment of the Agency (Attach a copy of Registration certificate) 3 Address of the Agency in Delhi / NCR with office telephone number, ID, Mobile number and the name of the contact person 4 PAN/ TAN Number (Copy to be enclosed) 5 Details of VAT (Copy to be enclosed) 6 Details of Service Tax Registration (Copy to be enclosed) 7 Whether Authorization Certificate from OEM has been included in the Technical Bid? 8 Whether Detailed write-up / technical documents / data sheets /brochures of the product have been included in the Technical Bid? 9 Whether Technical Compliance Statement (Annexure B) has been included in the Technical Bid? Seal of the Bidder Signature: (Authorized signatory of the Bidder)
9 Annexure-D TENDER ACCEPTANCE LETTER (To be given in Company Letter Head) To, Head Department of Mathematics, University of Delhi, Delhi Subject: Acceptance of Terms & Conditions. Tender Reference No DU/Maths/XII Plan/2017/ 1339 Name of the Tender: Supply, Installation and networking of Digital Photocopier Machine Dear Sir, 1. I / We hereby certify that I / We have read the entire terms and conditions of the tender documents(including all documents like annexure(s), schedules (s), etc.), which form part of the contract agreement and I / We shall abide hereby by the terms / conditions/ clauses contained therein. 2. The corrigendum(s) issued from time to time by your department / organization too has also been taken into consideration, while submitting this acceptance letter. 3. I / We hereby unconditionally accept the tender conditions of above mentioned tender document(s) / corrigendum(s) in its totality / entirety. 4. I /We do hereby declare that our firm has not been blacklisted / debarred by any Govt. Department / Public sector undertaking. 5. I /We certify that all information furnished by the our firm is true & correct and in the event that the information is found to be incorrect / untrue or found violated, then your department shall without giving any notice or reason thereof or summarily reject the bid or terminate the contract, without prejudice to any other rights or remedy including the forfeiture of the fully said earnest money deposit absolutely. Yours faithfully, Authorized Signatory. (Seal of the Bidder) Id for correspondence.
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