E X H I B I T O R & S P O N S O R P R O S P E C T U S APRI L 9-1 0, 2019 SARATOGA SPRIN G S, N Y

Transcription

1 E X H I B I T O R & S P O N S O R P R O S P E C T U S APRI L 9-1 0, 2019 SARATOGA SPRIN G S, N Y

2 SAFETY ALL AROUND The New York State Truck Safety and Education Symposium and Safety Exhibition is a two-day event that provides attendees with the latest information on safety issues and compliance initiatives facing the trucking industry. It is a collaborative effort organized by transportation experts from both the public and private sectors including the Trucking Association of New York, the NYS Department of Motor Vehicles, the NYS Department of Transportation, the NYS Police, the Governors Traffic Safety Committee, and the Federal Motor Carrier Safety Administration. The Education Symposium attracts hundreds of professionals from across the Northeast whose primary interest is the safety of their fleet, company, organization or municipality. Attendees are comprised of presidents, vice presidents, general managers, fleet and safety managers, logistics and human resources personnel, law enforcement and municipal administrators. The symposium will feature topics including the use of technology in trucking, accident reconstruction, identifying and preventing drowsy driving, proper storage and disposal of waste oil, New York State s rest break and minimum wage standards for the trucking industry, NYS Department of Transportation s online permitting system HOOCS (Highway Oversize/Overweight Credentialing System), as well as updates on the Drug and Alcohol Clearinghouse, Crash Preventability Demonstration Program, and ELDs. The Safety Exhibition offers an opportunity for companies to showcase products and services that promote or enhance safety or education in the trucking industry. NEW THIS YEAR! Increased marketing reach of 20% over last year with 12,000 people contacted. Enhanced support packages to increase visibility. Additional branded sponsorship options. Earlier exhibitor set up time the evening prior. A welcoming reception for networking the evening before the event begins. Photo credit: Samantha Decker Cover photo credit: Discover Saratoga

3 Dates & Times Exhibitor Set Up Exhibition Hours April 8, 2019: April 9, 2019: 12:00 5:00 p.m. 7:00 8:00 a.m. Welcome Reception 10:30 11:15 a.m. 2:45-3:30 p.m. April 8, 2019: April 10, 2019: 5:00 7:00 p.m. 7:00 8:00 a.m. Symposium Hours April 9, 2019: 8:00 a.m. 4:30 p.m. April 10, 2019: 8:00 a.m. 3:00 p.m. 10:00 11:00 a.m. EVENT DETAILS Dedicated Exhibitor Times Locations Saratoga Springs City Center 522 Broadway Saratoga Springs, NY (518) Saratoga Hilton 534 Broadway Saratoga Springs, NY (518) Pictured: The 2018 TSES Opening Session Hotel Reservations Saratoga Hilton 534 Broadway Saratoga Springs, NY (518) Group Rate: $142 per night for a room with two (2) double beds or one (1) king bed. Deadline to book at discounted rate: March 8, 2019 Call (800) and ask for the Trucking Association of New York's rate, or book online at: Pictured: Federal Agency Updates Session at the 2018 TSES event.

4 SUPPORT PACKAGES Sponsorship and exhibitor space is for one (1) company and cannot be split. Premium Level Sponsor $4,000 Exhibitor booth (includes 8 deep x 10 wide booth, 6 table, two (2) chairs, and basic wireless internet service*); Event registration for two (2) people; Two (2) standard hotel rooms, two (2) nights each; Full page advertisement in the on-site event program; Company logo displayed in all event marketing materials (must be received by January 10, 2019); Company logo displayed on LED front panel of the event registration desk; Company promotional items included in registration bags (must be received by March 29, 2019); Two TANY Friday Final electronic newsletter advertisements; Website banner displayed on TANY home page between February 1 April 30; Acknowledgement in the event mobile app; Acknowledgement of support on TANY s social media platforms; "We really enjoyed having our booth located within the main symposium area so we could listen and participate in the talks. That was a great benefit!" Opportunity to display two (2) banners on site in high traffic areas (banners to be provided by sponsor); and Opportunity to speak at the beginning of a session or provide a short video to be displayed during meals. Standard Level Sponsor $2,000 Exhibitor booth (includes 8 deep x 10 wide booth, 6 table, two (2) chairs, and basic wireless internet service*); Event registration for two (2) people; Half page advertisement in the on-site event program; Company logo displayed in all event marketing materials (must be received by January 10, 2019); Acknowledgement in the event mobile app; and Acknowledgement of support on TANY s social media platforms. Exhibitor Package $1,000 Exhibitor booth (includes 8 deep x 10 wide booth, 6 table, two (2) chairs, and basic wireless internet service*); Event registration for one (1) person; and Company name listed in all event marketing materials (must be received by January 10, 2019). *Basic wireless internet service will not accommodate streaming video. To upgrade your internet package contact the Saratoga Springs City Center at (518) Networking & Appreciation Prizes Each event attendee will receive a Bingo card in their registration bag encouraging them to visit each booth in order to be eligible for a drawing at the end of the symposium. Additionally, all exhibitors will be entered into drawings for gift cards, premium booth placement for next year and a discount on a TANY membership. Sample exhibit show floor layout; subject to change. Fill out attached registration form or register online at

5 A LA CARTE SPONSORSHIPS Purchase in addition to a support package or individually. Coffee Breaks $2,000 Company logo displayed on coffee sleeves for the entire event. One (1) available. Hydration Stations $1,500 Company logo displayed at all four (4) water stations for the entire event plus your company logo on water bottles that will be included in all attendee registration bags. One (1) available. Welcome Reception $1,000 Company logo displayed and ability to exhibit on a 3 section of a 6 table during the reception. Six (6) available. Hotel Keys $1,000 Company logo displayed on attendees room keys. Two (2) available. Power Pack Charging Station $750 Company logo displayed on eight (8) portable charging units as well as the entire bay. Five (5) available. EVENT PROGRAM ADVERTISING The on-site event program will be printed in full color. Accepted artwork files are.jpg,.png, and.pdf formats. Submit artwork to carla@nytrucks.org by March 15, Inside Front Cover $600 One (1) available. Inside Back Cover $550 One (1) available. Back Cover $550 One (1) available. Full Page $400 Half Page, Horizontal $300 Quarter Page, Vertical $200 January 10: January 14: March 8: March 15: March 29: Full Page 8.5 w x 11 h Half Page 8.5 w x 5.5 h Quarter Page 4.25 w x 5.5 h IMPORTANT DEADLINES Premium and Standard Level Sponsor deadline for inclusion in all marketing materials. Company logo due to carla@nytrucks.org. Event registration opens. Discount room rate for hotel reservations ends. Power Pack Charging Station Registration deadline. Artwork for event program due to carla@nytrucks.org. Company promotional items for Premium Level Sponsors to be included in registration bags is due. Ship to: TANY, 7 Corporate Drive, Clifton Park, NY 12065; Attn: Trina Avalos. New This Year! Fill out attached registration form or register online at

6 Contact Information -- EXHIBITOR & SPONSOR REGISTRATION -- Provide information EXACTLY as it should appear on event materials: Company Name: Company Address: City: State: Zip: Primary Contact / Booth Representative's Name: Contact's Title: Contact's Phone #: Contact's Additional Booth Rep: (Included in Premium and Standard Level Sponsor Packages) Name: Title: Electrical hook-up required? Yes No Will you be donating a raffle prize? Yes No Unsure Select Your Support Level SUPPORT PACKAGES: Premium Level Sponsor $4,000 Standard Level Sponsor $2,000 Exhibitor Package $1,000 EVENT PROGRAM ADVERTISING: Inside Front Cover $600 Full Page $400 Inside Back Cover $550 Half Page - Horizontal $300 Back Cover $550 Quarter Page - Vertical $200 Fill out this form or register online at A LA CARTE SPONSORSHIPS: Coffee Breaks $2,000 Hydration Stations $1,500 Welcome Reception $1,000 Hotel Keys $1,000 Power Pack Chargers $750 Additional Staff Sponsors, exhibitors and advertisers may register additional staff at $150 each (regularly $225). Submit names and titles for additional staff to Trina Avalos, Events Manager, at tavalos@nytrucks.org. A maximum of two (2) additional people are allowed. Total Payment Due: Number of additional $150 each (max of 2) Payment Check or credit card (VISA, MasterCard, American Express and Discover) accepted. Card Number: Exp. Date: CVV: Name as it appears on card: Billing Address: City: State: Zip: Cardholder's Signature: Date: Make checks payable to Trucking Association of New York and remit to: TANY, 7 Corporate Drive, Clifton Park, NY, Form and payment must be received by March 15, Fax form to (518) , Attn: Trina Avalos, Events Manager or it to tavalos@nytrucks.org. Terms and Conditions I understand as an exhibitor I assume on behalf of my company full responsibility for all losses, damages and claims, both personal and contractual, arising from the displays, equipment and property brought on the hotel and City Center premises. Additionally, I shall indemnify TANY and promise to pay for any claims brought against TANY arising from the displays, equipment and property brought on the hotel and City Center premises by my company. Cancellation Policy: A request for refunds must be made in writing to tavalos@nytrucks.org prior to March 15, Refunds after that date are not guaranteed. I am authorized by the company I represent to sign this agreement: Date: