KNOW YOUR FOOD KNOW YOUR FARMER 2009 APPLICATION

Transcription

1 KNOW YOUR FOOD KNOW YOUR FARMER 2009 APPLICATION WHAT IS GREEN CITY MARKET? Green City Market, a 501(c)(3) not for profit organization, provides a bustling marketplace for local farmers who take care of the land by raising their products in agriculturally sustainable ways. A number of our farmers are also certified organic. By 2012, all of our farmers will have some type of 3 rd party certification of their growing practices. This will clearly reflect their commitment to sustainable agriculture practices. The Market is driven by a serious mission: To improve the availability of a diverse range of high quality foods; to connect local producers and farmers to chefs, restaurateurs, food organizations and the public; and to support small family farms and promote a healthier society through education and appreciation for local, fresh, sustainablyraised produce and products. The Market not only supports small family farms but makes every effort to showcase these farmers and educate shoppers in weekly chef demos and sustainable discussions, and kids in our Sprouts program. The Edible Organic Garden/cooking program has been expanded to include a 5,000 square foot model organic garden for the Chicago Public Schools. The Market s mission, these educational initiatives and the enclosed vendor s application process set this independent, private market apart from other farmers markets. Our objective is to establish a self-sustaining market for foods that are locally grown using sustainable agriculture practices. Application Committee: Dave Cleverdon, Leslie Cooperband, Chris Djuric, Sheri Doyel, Bruce Sherman, Sarah Stegner, Sheri Doyel Market Founder: Abby Mandel Executive Director: Lyle Allen Contact Information: Mark Psilos - Market Manager 2732 N. Clark Street, Suite 302, Chicago, IL (773) Fax: (773) mark@chicagogreencitymarket.org

2 Green City Market 2009 Application Page 2 of 40 APPLICATION INSTRUCTIONS Please answer all applicable questions as completely as possible, attaching additional sheets of paper as necessary. You must submit a complete application and all supporting documents by February 20, All applications submitted after that date, including any incomplete applications, will be subject to a late fee of $ No application will be accepted after February 27, The market reserves the right to accept and source farmers whose product will be beneficial to the overall mix of offerings at the market any time throughout the year. Market Season **Notice: the market opens earlier in the season this year, and the closing time has changed Green City Market s outdoor season will be held every Wednesday and Saturday from May 6th to October 31st in the park just north of the parking lot of the Chicago History the corner of Clark, LaSalle and Cannon Drive. Market hours are 7:00 AM to 1:00 PM. All vendors must comply with Market hours and be set up, ready to sell by 7:00AM. Vendors coming late to the market will be subject to fines and market suspension (please see Rules and Regulations). Green City Market s indoor season is from November through April currently at the Peggy Notebaert Nature Museum just north of Fullerton Avenue in Lincoln Park. If you are interested in selling at these winter markets, please make a note of it on page 3. Fees All Vendors: - Application fee: $25.00 (non-refundable If accepted to join the Market, the $25 application fee will be deducted from the market fees listed below) - If you intend to use more than one 20 x20 space at any time during the market season, the fees must be paid prior to the start of the market - If you are a farmer/producer who also sells prepared/processed food, than you pay the farmer/producer fees - Market fees can be paid in two installments: 50 percent due prior to Market opening, the balance due on July 1, Please make checks payable to Green City Market. For Farmer/Producers with 3 rd Party Certification: One Market day (Wednesday or Saturday) per week fee is $ for the season per each 20 x20 space. Two Market days (Wednesday and Saturday) per week fee is $ for the season per each 20 x20 space. For Farmer/Producers without 3 rd party certification: One Market day (Wednesday or Saturday) per week fee is $ for the season per each 20 x20 space. Two Market days (Wednesday and Saturday) per week fee is $ for the season per each 20 x20 space. For Prepared/Processed food vendors: One Market day (Wednesday or Saturday) per week fee is $ for the season per each 20 x20 space. Two Market days (Wednesday and Saturday) per week fee is $ for the season per each 20 x20 space N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

3 Green City Market 2009 Application Page 3 of 40 I. CONTACT INFORMATION (Please type or print all information; failure to print legibly will result in application being rejected) Vendor s Name: Business Name: Business Address: City, State Zip: Township: County: Business Telephone Home Telephone: Cell Phone: Address: Fax Number: Website Address: I am a(n): Individual Family LLC Partnership Corporation Other Is this your first time applying to Green City Market (GCM)? Yes N If no, how many years have you sold at GCM? Other Farmers Markets where you sell I am interest in selling at: Outdoor season markets only (May-Oct) Indoor season only (Nov April) Both Outdoor and Indoor (a sign up sheet will be circulated in late summer). Please note that Illinois requires that sales tax be collected on the sale of food. Therefore, you must have an Illinois Sales Tax License before applying to this market and must include the License # below and attach a copy of the license to this application. Vendors who participated in Green City Market last season (2008) must show proof of sales tax payment with this application. Illinois Sales Tax License # (attach copy of license) ATTACH COPY OF 2008 SALES TAX PAID TO THE STATE OF ILLINOIS (annual or monthly statement) 2732 N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

4 II. VENDOR TYPE Green City Market 2009 Application Page 4 of 40 Check each category in which you plan to bring product to market: Fruits, Vegetables, Flowers Meat, Fish, Poultry, Eggs, Dairy Other, please specify III. MARKET DAYS: please indicate which markets you d like to attend Wednesdays only Saturdays only Wednesdays and Saturdays IV. GENERAL INFORMATION 1. Do you possess any 3 rd party certification for your production practices? (i.e. certified organic, naturally grown, Food Alliance, certified humane, etc.) Yes No If yes, list type of certification, certifying agency, and date of last inspection. (Please attach a copy of your certification letter) If no, please provide an action plan describing your efforts and goals regarding 3 rd party certification. Read Addendum B in the 2009 Rules and Regulations for details. Your action plan should be on a separate sheet and include which certification(s) you are considering, name of consultant or inspector, and a timeline/farm plan for obtaining certification. 3. Do you possess any certifications regarding food processing or food handling practices? If yes, please list 4. Do you grow and/or raise all products or ingredients that you plan to sell at the Green City Market? Yes No If No, Explain what, why, and how 5. Do you need access to electricity? Yes No If so, how many amps? 6. How many 20 x20 spaces do you need? more, please specify 7. Would you consider your business a small farm/operation? Yes No Please explain both yes and no responses. more room to write on next page 2732 N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

5 Green City Market 2009 Application Page 5 of SUSTAINABILITY STATEMENT: (Describe how your farming practices and/or production methods produce a high quality product and show care and respect for the environment, your farm or business, and your community. The market will copy this page, laminate it, and require every vendor to post it prominently at their market stand. It will also be available to the public and the media). Please type your statement below or attach a separate sheet N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

6 V. Farm/Orchard Site Location Information Green City Market 2009 Application Page 6 of 40 Please list all sites including a map for each (show farm boundaries, growing areas, crop locations, and storage sheds, packing/processing facility locations). If items are wild gathered, identify the location(s) and attach a permission from the property owner where gathered. If the land is rented, please include contact information for the owner and a copy of the rental lease agreement. If property is owned by you, please attach a copy of your latest property tax bill. Land Description & Address: County: City: State: Number of Acres: Total Acreage in production: Greenhouse (# and total sq ft): Tunnels (# and total sq ft): Landlord: Phone: Land Description & Address: County: City: State: Number of Acres: Total Acreage in production: Greenhouse (# and total sq ft): Tunnels (# and total sq ft): Landlord: Phone: Land Description & Address: County: City: State: Number of Acres: Total Acreage in production: Greenhouse (# and total sq ft): Tunnels (# and total sq ft): Landlord: Phone: Land Description & Address: County: City: State: Number of Acres: Total Acreage in production: Greenhouse (# and total sq ft): Tunnels (# and total sq ft): Landlord: Phone: 2732 N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

7 Green City Market 2009 Application Page 7 of 40 VI. PRODUCTION PRACTICES (please type or print all information very clearly; inability to read your text will result in rejection of your application) 1. Farmers (raw vegetables and fruits, foraged goods, flowers and plants, etc.) a. Integrated Pest Management (IPM) Practices Do you use IPM practices? Yes No Describe your IPM methods, including detection strategies as well as types of traps used, record keeping, and tissue sampling if applicable. What IPM courses or training have you taken? Please note when and where. What IPM certification do you have? Please note the certifier and date. Do you use an IPM scout or consultant? Please describe that relationship along with their name and contact information. b. Insect and Disease Control What insects and diseases are your major problems? Check which preventative measures you use to cut down on insects and disease: purchase pest and disease resistant varieties field scouting is practiced crop rotation is practiced If yes, please give an example soil or plant tissue sampling to determine deficiencies biological pest controls. If yes, please give an example 2732 N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

8 Are you licensed to apply restricted use chemicals? Yes No Green City Market 2009 Application Page 8 of 40 If yes, through what agency or institution Do you use any purchased products/inputs to control insects and disease? Yes No Please list. Give the common name or the active ingredient for each input you use: Describe your insect and disease control practices: b. Weed Control What weeds are your major problems? Do you use any purchased products or inputs to control weeds? Yes No Please list. Give the common name or the active ingredient for each input you use: Describe your weed control practices: 2732 N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

9 Green City Market 2009 Application Page 9 of 40 What percentage of your herbicide application would you say are by spot application % and by boom or constant spray application (if using a backpack) %. d. Soil Fertility What are your major fertility problems? Do you use any purchased products or inputs for fertility purposes? Yes No Please list. Give the common name or the active ingredient for each input you use: Do you have an active composting system (i.e. one that is added to frequently, aerated or turned, and used for on-farm fertility) Yes No If yes, please describe: Please circle all of the methods below that you use to increase soil fertility on your farm: compost synthetic fertilizers organic sprays/powders animal manure cover crops crop rotations mulching soil testing other methods used to build and maintain fertility: 2. Producers (meat, fish, poultry, eggs, dairy) NOTE: If you plan to sell eggs, you must include a copy of your Illinois Egg License. a. Nutrition Do you use any feed additives or injectables to supplement the animals normal diet? Yes No What do you use? Describe your nutrition program/practices: more room to write on next page 2732 N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

10 Green City Market 2009 Application Page 10 of 40 b. Health Do you use any hormones, antibiotics or growth promoters of any kind to maintain the animals health? Yes No What do you use? Describe your health maintenance practices and how you fight sickness, disease: c. Surroundings Feed lot Pasture Combination Confinement What type of confinement or range do the animals have to feed and move around? Explain: d. Describe the type of forages you feed your livestock: How do you manage invasive weeds and nutrient content in the pasture? Please be specific and list mechanical controls, fertilizers or herbicides used, and seeding practices: e. Licensed Processing Locations: Are these USDA licensed? f. Licensed Processing Locations: Are these FDA licensed? g. Licensed Processing Locations: Are these State Health Department licensed? Product Processor s Name & Location Licensed by License # N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

11 Green City Market 2009 Application Page 11 of Processors (includes bakery goods, cheese and other dairy products, honey, jam and jellies, ciders, juice, maple syrup, candy, granola, sandwiches; all meat, fish and poultry items-- frozen, cured, smoked, etc.; non-food items New this year: All prepared and processed goods must have all ingredients and the sources for those ingredients posted/displayed at their space. Common ingredients like flour and butter may be posted on a general board, and product specific ingredients (fruit, herbs, etc.) may be on or near those products. Vendors should devise their own system. All ingredients, however, and their sources (where they are grown/produced) must be clearly posted. a. List all prepared food or other products you hope to sell at the market. In this application, each must be accompanied by its own Ingredients List and source sheet (attached) please make additional copies as necessary. Be sure to note what percentage of each ingredient is in the final product and highlight any local or Midwest grown ingredients used in your products. Please see Market Rules and Regulations for more details regarding value added products and acceptable ingredients. If you have seasonal items, please include the dates the items will be offered. Products not approved for immediate sale will be waitlisted and you will be contacted if or when the product is approved. A sample of all product labels must be submitted with application. Non-food items must be a byproduct of a principal food crop. Products that you plan to sell at GCM (be specific, please): Name Dates Available Please add items as necessary on the reverse. Again, EACH item must be accompanied by an ingredient list (see attached) N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

12 Green City Market 2009 Application Page 12 of 40 b. List the major ingredients that you produce that go into your products. If there are none, please explain: c. Are you personally involved in the physical production of your product(s)? Yes No Please describe how you make your products. d. If you use a co-packer or co-producer, please explain what involvement you have in the development and production of your product. e. If you are required to have a health department license or safe food handling certificate, please attach a copy to your application. f. Licensed Food Processing Locations (Where products are fabricated): Product Processor s Name & Location Licensed by License # g. What makes your products a good fit for the Green City Market? 2732 N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

13 Green City Market 2009 Application Page 13 of 40 h. The State of Illinois prohibits the sale of fresh meat and poultry. These products must be frozen. If you intend to sell meat and/or poultry, they must be kept at a temperature below 0 degrees Fahrenheit. The vendor is responsible for monitoring and maintaining proper temperatures in accordance with health codes. Vendors who sell products that must be kept refrigerated or frozen must have an accurate thermometer on-site. In addition to frozen meat and poultry; eggs, dairy, and cheese must be held at 40 degrees Fahrenheit. Initial here if you will sell these products and understand these regulations. i. How do you keep potentially hazardous foods at correct Health Department temperatures during transportation and at market? j. If you are selling your product as organic either through labeling or implying it is organic through your company name or advertising, the raw ingredients and their final percentage in the finished product must be organically certified and meet USDA organic labeling standards. Additionally, the facility that you produce or process your product in must be licensed for organic processing. Please attach all necessary documentation to support this with the application. V. INSURANCE INFORMATION All applicants must carry commercial liability insurance ($1 million) and name Green City Market as an additional insured for protection against damages in the event an injury occurs at the Market or an injury is caused by the product(s) they sell at the Market. Insurance Co: Policy # Exp. Date: Coverage Limits: Per Occurrence: Aggregate: Agent Name: Agent Business Address: City: State: Zip Code: Business Phone: Business Fax: A COPY OF YOUR INSURANCE POLICY CERTIFICATES MUST BE ON FILE WITH OUR OFFICE BEFORE YOUR APPLICATION WILL BE CONSIDERED COMPLETE N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

14 Green City Market 2009 Application Page 14 of GROWING CALENDAR Please mark all crops you would like to sell and when the product will be available (estimate). If you are a fruit grower, please list by name all tree fruit varieties on a separate page. EXAMPLE # varieties Acreage, Rows, Beds Hoop/ Field May June July August Sept. Oct. Nov. Dec. Asparagus 1 8 rows Field X X Vegetable Crops Asparagus Beans Beets Broccoli Brussel Sprouts Cabbage Carrots Cauliflower Corn Cucumbers Eggplant Garlic Greens, Asian Greens, Specialty Herbs Kale/Mustard Kohlrabi Leeks Lettuces Lettuce, salad mix Okra Onions Peas Peppers, sweet Peppers, hot Potatoes Pumpkin Radish Radish, daikon Rhubarb Rutabaga Salad Greens Specialty Greens Spinach Sprouts Squash, summer Squash, winter Swiss Chard # varieties Acreage, Rows, Beds Hoop/ Field May June July August Sept. Oct. Nov. Dec N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

15 Tomatoes Tomatoes, cherry Tomatoes, grape Tomatoes, heirloom Tomatoes, hot house Tomatoes, hydroponic Turnip Other: Other: Other: Other: Other: Fruit Crops Apples Apricots Berries, Blueberries Berries, Blackberries Berries, Raspberries Berries, Strawberries Berries, Gooseberries Berries, Cherries Currants Grapes, Green Melons, Cantaloupe Melons, Watermelon Nectarine Peaches Pears Asian Pears Paw-Paw Persimmon Plums Other: Other: Other: Other: Other: Other Crops Mushrooms Nut, Chestnut Nut, Hickory Nut, Black Walnut # varieties # varieties Acreage, Rows, Beds Acreage, Rows, Beds Green City Market 2009 Application Page 15 of 40 Trees/ Bushes May June July August Sept. Oct. Nov. Dec. Trees/ Bushes May June July August Sept. Oct. Nov. Dec N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

16 Green City Market 2009 Application Page 16 of 40 Floral Growing Calendar Please mark all flowers or plants you would like to sell and when the product will be available (estimate). Please indicate if these items are grown from seed, bulb, plug or cutting and, when applicable, if it's sold in a pot or flat. Row Hoop EXAMPLE Starts as etc. Greenhouse Field May June July August Sept Oct Nov Aster seed 4 X X X X X Cut Flowers Aster Bells of Ireland Calendula Campanula Celosia Cosmos Godetia Gladiolas Larkspur Daisy Salvia Snapdragon Statice Tuberose Lily Bachelor Button Delphinium Dianthus Eucalyptus Globe Amaranth Sunflower Lisianthus Hydrangea Iris Peony Tulip Mixed Bouquet Zinnia Other Other Other Other Starts as Row, etc. Hoop Greenhouse Field May June July August Sept Oct Nov 2732 N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

17 Floral Growing Calendar, Continued Green City Market 2009 Application Page 17 of 40 Potted Plants Starts as Pot/Flat Hoop/gh Field May June July August Sept Oct Nov Flats/Pots # varieties Acreage Hoop Field May June July August Sept Oct Nov 2732 N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

18 Green City Market 2009 Application Page 18 of 40 INGREDIENTS LIST (Each product must have a separate ingredient list) PREPARED & PROCESSED FOOD PRODUCTS Bakery goods, cheese, dairy products, honey, jams, cider, juice, maple syrup, meat, fish, poultry (frozen, cured, smoked), pasta, cased sausage, etc. Please make sure your products reflect the Market s mission to support local agriculture. If items have key ingredients that do not reflect local/regional agriculture (i.e. avocado, citrus, tropical fruits/seeds/nuts, chocolate, items originating in Europe, Asia, etc.) you will be asked to amend these recipes prior to approval. VENDOR NAME: PRODUCT # PRODUCT INGREDIENTS % of recipe SOURCE ORGANIC (yes/no) What license(s) are necessary to produce this product (attach copy) 2732 N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

19 Green City Market 2009 Application Page 19 of 40 INGREDIENTS LIST (Each product must have a separate ingredient list) PREPARED & PROCESSED FOOD PRODUCTS Bakery goods, cheese, dairy products, honey, jams, cider, juice, maple syrup, meat, fish, poultry (frozen, cured, smoked), pasta, cased sausage, etc. Please make sure your products reflect the Market s mission to support local agriculture. If items have key ingredients that do not reflect local/regional agriculture (i.e. avocado, citrus, tropical fruits/seeds/nuts, chocolate, items originating in Europe, Asia, etc.) you will be asked to amend these recipes prior to approval. VENDOR NAME: PRODUCT # PRODUCT INGREDIENTS % of recipe SOURCE ORGANIC (yes/no) What license(s) are necessary to produce this product (attach copy) 2732 N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

20 Green City Market 2009 Application Page 20 of 40 INGREDIENTS LIST (Each product must have a separate ingredient list) NON-FOOD PRODUCTS Non-food items are only allowed at market when they are a bi-product of the primary agricultural product or practice. Please read the Green City Market Food Policy carefully (in the Rules and Regulations). These products may include items like soap or wool IF they are an integral part of food production practices. VENDOR NAME: PRODUCT # PRODUCT INGREDIENTS % of recipe SOURCE ORGANIC (yes/no) What license(s) are necessary to produce this product (attach copy) 2732 N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

21 Green City Market 2009 Application Page 21 of 40 INGREDIENTS LIST (Each product must have a separate ingredient list) NON-FOOD PRODUCTS Non-food items are only allowed at market when they are a bi-product of the primary agricultural product or practice. Please read the Green City Market Food Policy carefully (in the Rules and Regulations). These products may include items like soap or wool IF they are an integral part of food production practices VENDOR NAME: PRODUCT # PRODUCT INGREDIENTS % of recipe SOURCE ORGANIC (yes/no) What license(s) are necessary to produce this product (attach copy) 2732 N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website: Green City Market is a 501(c)(3) not for profit organization.

22 AFFIDAVIT I have read the Statement of Purpose and the Instructions as described for Green City Market and if accepted into this Market, I hereby agree to abide by all Rules and Regulations adopted by Green City Market (attached). Further, I agree to sell at the GCM only such items as those listed on the attached "Products to be Sold" page. I also acknowledge those products must be of my own production or produced at the location described on my application. I acknowledge full responsibility for all my activities in the market (and for those assisting me) throughout the term of this season's market (May 6 - October 31, 2009). I acknowledge the authority of the Market Manager and the GCM Administrator to immediately settle any disputes regarding product legitimacy, procedural and vendor conduct violations, and impose any penalties, including possible suspension or removal from the Market, subject to appeal under the procedures set forth in the Market rules. I agree to allow the Market Manager and/or representatives of the Market at any time to inspect the premises where the products offered for sale are produced. Failure to allow an inspection will constitute a violation of Market rules. I understand that the GCM does not carry any insurance policies to cover individual participants and that I am required to carry such insurance. I certify that the information contained in this application is true and accurate. Name of Business: Signature: Date: Please send completed application, supporting documents and check (made payable to Green City Market) to: Green City Market 2732 N. Clark Street, Suite 302, Chicago, IL (773) Office (773) Fax admin@chicagogreencitymarket.org Website:

23 APPLICATION CHECK LIST YOUR APPLICATION WILL NOT BE PROCESSED UNTIL ALL OF THE FOLLOWING ITEMS ARE RECEIVED Application, fully completed $25 Fee (also $100 late fee if after February 20, 2009). Please make checks payable to Green City Market. Copy of latest Property Tax Bill or lease documentation Farm Map (showing farm boundaries, growing areas, crop locations, storage sheds, packing/processing facilities) Copy of Illinois Business License ( ) Copy of 2008 Illinois Sales Tax Filing Proof of Commercial Liability Insurance Signed Affidavit If Applicable: Copy of 3rd Party Certification (i.e. organic certification, Food Alliance, naturally grown, etc. etc.) 3 rd Party Certification Action Plan (if not already certified) 2009 Growing Calendar (p of application) Ingredients List (p. 18 of application) Food Handling Certificate Health Department Permit and/or Certifications Copies of Applicable Licenses: Processed and/or Prepared Food Products Additional Sheets and pages

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25 KNOW YOUR FOOD... KNOW YOUR FARMER 2009 RULES AND REGULATIONS STATEMENT OF PURPOSE: Green City Market supports local farmers who take care of the land by providing them with a Chicago marketplace for their locally raised, sustainable, and organic products. The Market is driven by a serious mission: To support small family farms and local artisanal food producers; to connect these farmers and producers to chefs, restaurateurs, food organizations; to improve the availability of a diverse range of high quality foods for consumers; and to promote a healthier society through educational programs that emphasize the importance of local, fresh, and sustainably raised food. The Market not only supports small family farms and local producers, but makes every effort to educate both shoppers through its weekly series of chef demos and discussions of sustainability and children through its Sprouts program. The Edible Organic Garden/cooking program continues to serve as a model for the Chicago Public Schools. The Market s mission, its vendor application process, and these educational initiatives make it a unique Chicago farmers market. The Market is a 501(c)(3) not for profit organization and the long-term objective is to establish a self-sustaining market for locally grown, sustainable and organic foods. Application Committee: Bruce Sherman, Dave Cleverdon, Chris Djuric, Sarah Stegner, Leslie Cooperband, Sheri Doyel Market Founder: Abby Mandel Executive Director: Lyle Allen Contact Information: Mark Psilos Market Manager 2732 N. Clark Street, Suite 302, Chicago, IL (773) Fax: (773) ,mark@chicagogreencitymarket.org

26 RULES AND REGULATIONS FOR MARKET PRODUCERS These rules govern the operation, administration, and management of the Green City Market (GCM). GCM will implement and enforce all rules and regulations pertaining to the operation of the Market. GCM may change, delete or modify these Market rules and regulations from time to time and take any reasonable action to enforce them. GCM requires all participants in the Market to be members in good standing as set forth in these rules and regulations. I. ADMISSION OF VENDORS AND PRODUCTS Approval GCM's approval of selling privileges is for a limited period of time, never exceeding one growing season, and is a privilege, not a right. All products sold at the market are subject to restrictions by GCM. Admittance to the Market is given to Vendors (Farmers and Producers) based on: The submission of a complete application, including the signature page indicating that they will abide by these rules. The submission, if applicable, of all permits and licenses required for the retail sale of the Vendor s products at the Market. This includes those from the health department of the state or county where the products originate. The Vendor s positive history with GCM Markets (including adherence to market rules and regulations, seniority, market attendance, deportment, and payment of fees) Space available at the Market. The Vendors product knowledge and ability to communicate it. The GCM s attempt to create a balance between unprocessed farm products and value added products prepared by smalls-scale food artisans. Product line. Priority is give to Vendors with products that are: Locally and sustainably grown. Unique or unusual Of high quality Contain seasonal and regional ingredients purchased from GCM farmers Fees All Vendors: - Application fee: $25.00 (non-refundable If accepted to join the Market, the $25 application fee will be deducted from the market fees listed below) - If you intend to use more than one 20 x20 space at any time during the market season, the fees must be paid prior to the start of the market - If you are a farmer/producer who also sells prepared/processed food, than you pay the appropriate farmer/producer fees - Market fees can be paid in two installments: 50 percent due prior to Market opening, the balance due on July 1, Please make checks payable to Green City Market. For Farmer/Producers with 3 rd Party Certification: One Market day (Wednesday or Saturday) per week fee is $ for the season per each 20 x20 space. Two Market days (Wednesday and Saturday) per week fee is $ for the season per each 20 x20 space.

27 Fees continued next page For Farmer/Producers without 3 rd party certification: One Market day (Wednesday or Saturday) per week fee is $ for the season per each 20 x20 space. Two Market days (Wednesday and Saturday) per week fee is $ for the season per each 20 x20 space. For Prepared/Processed food vendors: One Market day (Wednesday or Saturday) per week fee is $ for the season per each 20 x20 space. Two Market days (Wednesday and Saturday) per week fee is $ for the season per each 20 x20 space. Vendors must submit a complete application and all supporting documents by February 20, All applications submitted after that date, including any incomplete applications, will be subject to a late fee of $ No Applications will be accepted after February 27, The market reserves the right to accept and source farmers whose product will be beneficial to the overall mix of any time throughout the year. Please make all checks and money orders payable to: Green City Market. Insurance Requirements All applicants must have a Commercial General Liability Insurance Policy listing the Green City Market as additional insured. It must have a minimum coverage of $1 million per occurrence and aggregate. II. POLICIES AND REQUIREMENTS REGARDING FARMERS, PRODUCERS, PRODUCTS, AND VENDOR INSPECTIONS Producer Only Farmers may not sell any product produced by another farmer. Farmers may only sell what they grow or produce on their own land or on land that they control. Farmer Only One Time Exception Farmers may sell a product from one other farmer for one period of time during a market season provided that: The period of time the product is sold is no longer than 4 weeks. The GCM Farmer and the producing farmer sign the Prohibited Substances Affidavit. A farm of origin label is displayed with the product The Farmer submits a request for the exemption in writing to the GCM Market Manager two weeks before the intended sale date and the exemption is approved by a majority vote of the Applications Committee. Farmers and Farm Products **See Addendum B at the end of these Rules and Regulations for news regarding 3 rd party certification Each farmer or farmer s representative must be well versed on their product line and be able to answer questions on growing methods and the farm s sustainability practices. Farmers must use sustainable farming practices. They must pay particular attention to implementing practices that enhance the life of their soils. The Farmer s Sustainability Statement must be prominently displayed at the Farm s booth during Market hours.

28 Hydroponic production is prohibited unless all hydroponic nutrients are OMRI approved for organic production. Farmers growing hydroponically must apply for organic certification and be certified organic by a USDA approved 3 rd party certifier by their 3 rd year at the GCM. No farmer may use the term organic at the GCM unless their farm is certified organic by a USDA approved 3 rd party certifier and the farmer has submitted the farm s most recent certification with the farm s market application. The term transitional organic is prohibited. All items must be clearly priced and identified. A farmer may be a sole proprietorship, partnership, or corporation. Family members and employees who assist in the production and marketing of the farm products are encouraged to attend the Market.. The resale of agricultural products is not permitted. Prepared and Processed Food Vendors **See Addendum A at the end of these Rules and Regulations. The new Green City Market Food Policy contains more specific requirements. Prepared Foods are allowed to be sold at the Market in order to enhance the Market s mission. These foods should showcase what is possible with locally grown or raised food products. General guidelines include: Vendors are local, small-scale, food artisans. They may only sell products that they, themselves, helped to produce. Vendors must source their distinctive ingredients from GCM farmers whenever possible. All ingredients used in products sold at market, and the source for those ingredients, must be posted or displayed at market. This includes common ingredients like flour and distinctive ingredients like fruit or herbs. Vendors are responsible for knowing where the ingredients they use are grown and produced (not just where they are distributed from). Non-food items must be a byproduct of a principal food crop or food production practice. Producers products must comply with all applicable federal, state, and local regulations. Farm producers selling cider or any other value added product based on a product from their farm must have their farm product processed by a batch processing method or any other method that creates an audit trail from farm product to finished value added product. Examples of this documentation must be submitted with the GCM Application. No Producer may use the term organic at the GCM unless their product and label have been approved and certified organic by a USDA approved 3 rd party certifier and the producer has submitted the most recent certification with the producer s market application Each producer s representative must be well versed on their product line and be able to answer questions on production methods, sourcing of ingredients, and how their products support agricultural sustainability. A producer may be a sole proprietorship, a partnership, or a corporation. Prepared food vendors should be ready to provide receipts for ingredients purchased, should a random audit be made regarding the source of specific products. Products to be sold The Market management reserves the right to prohibit a vendor from selling a product not previously approved in the application process. All Vendor Products must: Be of the highest and freshest quality possible. Not be produced using any substance on the National Alliance s List of Prohibited substances. Be GMO free.

29 Be from the local, Midwest region and reflect Midwest seasonality. Be from a small farm or small-scale artisanal food producer. Not be labeled organic unless they have been certified by a USDA approved third party certifying agency Follow USDA s Organic Labeling requirements if they are organic. Products Prohibited at GCM Markets Live birds or animals for human consumption. Fresh meat and poultry Products purchased by a seller that have not been approved by GCM (Sodas, water, sugar, coffee and tea). Unauthorized agricultural products. Hobbyware, art objects, and all types of crafts and clothing. Substandard products. Product Validity GCM reserves the right to question the validity of any product sold at the Market. GCM also reserves the right to request proof of any product s origin, and the right to inspect any Vendor s stated location of product production, at any reasonable time, with no prior notice. A Vendor requested to submit proof of a product s validity or site of production will be required to submit this proof to the office upon request. Failure to provide the necessary information will be deemed as a violation of the rules. Farm/Business Visits and inspections GCM representatives will visit and inspect farms and establishments used by its farmers and producers during normal business hours (8:00 AM 6:00 PM) to verify compliance with Market requirements. A map to the farm or establishment with clearly written directions must be submitted upon request. An inspection may include ownership information and any other information relevant to determining product legitimacy. Failure to allow such an inspection will constitute a violation of Market rules III. GENERAL MARKET RULES Market Hours ** Notice the market starts earlier in May this year, and the new market closing time Green City Market s outdoor season will be held every Wednesday and Saturday from May 6 to October 31 in Lincoln Park, near the second pathway north of the parking lot of the Chicago History Museum located at the corner of Clark, LaSalle and Cannon Drive. Market hours are 7:00 AM to 1:00 PM. Parking is available in the Chicago History Museum parking lot or in the designated part of Clark Street during market hours. All vehicles must clear by 3:00 PM. The GCM Market operates rain or shine. Green City Market s indoor season will be from November through April. More details on the 2009/2010 indoor season will be available during the outdoor season months. Guest Vendors and Special Events Periodically, Green City Market invites guest vendors to sell at the market. Special events like the Localvore Challenge and product-specific events have proven to attract media interest to Green City. These events, along with our children s programming and chef demonstrations increase traffic at the market. All vendors are expected to treat guest vendors with respect and to value them as part of what makes Green City Market unique and incredibly popular.

30 Guest vendors must submit the same application as all regular vendors. All vendors will be given notice of special events that include guest vendors, and Green City Market will be sensitive to the quantity of any given product at market and to the frequency of special events. Producer Attendance Vendors must commit to the entire market season. Switching, adding or dropping markets within the season is allowed only with GCM approval. Vendors will be charged for the entire season, regardless of attendance. Repeat instances of non-attendance will result in the review of the Vendor s eligibility to participate in the Market. Cancellations due to holidays or holiday weekends are not permitted. If a National holiday (Memorial Day, Fourth of July, Labor Day) falls on a Market day, the Market may be switched to another day at the discretion of GCM. Arrival, Departure and Selling Time ** Notice the new policy regarding late arrivals Vendors may begin setup at 5:00 a. m. and must be set up by Market start. Vendors who are late and not ready to sell by 7:00am will be subject to fines and market suspension. Tickets will be issued by the market manager for late arrival. After three tickets, a $50 fine will be issued, and a fifth tardy will result in suspension from the market. Repeat instances of late arrival will result in the review of the Vendor s eligibility to participate in the Market. Vendors may leave only after the market has closed and a safe exit can be made. Vendors may not leave their space before the Market closes without approval from the Market Manager. Safety and Sanitation All GCM Markets are conducted in accordance with State and Federal laws and local laws. Vendors must keep stall area (including back area) clean, tidy, and clear of produce trimmings, produce discards, and piles of boxes. Smoking is not allowed in Market stalls. Vendors may not bring pets into the Market. Vendors must comply with the Market Manager's directions in all matters relating to safety. Assignment of Selling Space Vendors stall locations are not permanent and may be changed at the discretion of Market management for any Market day during the season and/or annually. In making any determination in this regard GCM will consider the following: Vendor s history at the market. The Market s product mix and consumer traffic flow. Vendor s marketing ability and product promotion. Vendor s tenure at the Market. The Quality of the Vendor s product display and customer service. The participation of owners at the Market. Tables, Tarps and Tents Vendors must furnish their own tables, chairs, display arrangements, and weather protection. All tents must be weighted sufficiently to be secure and stable during rain and windy conditions Unsecured tents are subject to immediate removal

31 Tables must be sturdy and stable with tops covered. Tables shall not be filled beyond load capacity and the products on the display table must be secured. Farm/Producer Identification All Vendors must display a sign, with lettering at least 3 inches high, clearly identifying the name of their establishment, phone number and the city or town, county and state where their production occurs. Product Signs and Disclosure of Growing Practices * All Vendors must prominently display their Sustainability Statement. * Each product for sale must have a clear, readable identification sign with the price per unit. * All prepared foods must have ingredients posted/displayed within the selling space, either on a board or product sign, including the source of the ingredients * Farming practices must be fully and truthfully disclosed when customers inquire. Failure to do so may result in the revocation of selling privileges. * Hydroponic produce and plant production must be marked accordingly. * All products sold as Organic must be prominently labeled as "Certified Organic" with the certifying agency name. The use of the word organic is prohibited unless the product is certified. Certified organic growers must submit their certification with the application. Product Display Vendors must display their produce in a beautiful, clean, well presented manner. The Market management reserves the right to disallow substandard products from being sold and to suggest improved displays. Samples Vendors are encouraged to offer samples of their product. When offering samples, Vendors should adhere to the following guidelines: Keep samples in clean, covered containers. Use toothpicks or disposable utensils to distribute the samples. Use clean, disposable plastic gloves when cutting products for samples. Use cutting boards that are smooth, non-absorbent, and easily cleanable. Keep control of samples at all times. Self service by customers is prohibited. Provide a waste container at the sampling area for public use. Do not prepare (except trimming) food products. Potentially Hazardous Foods It is the responsibility of the Vendor to follow the Department of Health guidelines concerning the vending of potentially hazardous products. These include but are not limited to: meats, poultry, fresh eggs, dairy products and cheese. If any Vendor is deemed to be in violation of health codes pertaining to such products, the following measures will be taken by GCM: The Vendor and the Vendor s products will be immediately removed from the Market for that day. The proper regulatory agency will be notified as soon as possible. Product Temperature

32 Vendors are responsible for monitoring and maintaining proper temperatures in accordance with health codes. Vendors who sell foods that must be kept refrigerated or frozen must have an accurate thermometer at the Market. Meats and Poultry: must be held at 0 degrees Fahrenheit or lower Eggs: must be held at 40 degrees Fahrenheit or lower Dairy and Cheese: must be held at 40 degrees Fahrenheit or lower Vendors are responsible for proper transportation and storage of potentially hazardous foods to, at and from the Market. (i.e. refrigerated cold storage containers, refrigerated vehicle capable of maintaining proper temperatures as outlined above) If a Vendor is deemed to be in violation of this section pertaining to Product Temperature, the following measures will be taken by GCM: First violation: $50.00 fine and product(s) in question will be immediately removed from the Market for that day. Second violation: The Vendor and the Vendor s products will be immediately removed from the Market for that day. Third violation: The Vendor s selling privileges will be revoked and the Vendor will no longer be eligible to participate in the Market. Trash Management Before leaving the Market, Vendors must collect all matter and debris in their area without regard to whether or not the litter originated in their area. Refuse collected is to be disposed of off-site by each Vendor. Vendors who fail to clean up properly face fines of up to $1,000 from the City s Department of Sanitation and repeat offenders face possible suspension or eviction from the markets. Weights and Measures Scales must be legal-for-trade commercial scales and may be certified annually by the City of Chicago. The face of the scale must be visible to the buyer. The use of a non-legal-for-trade scale at the Market is prohibited. Standards of Conduct for Vendors, their Representatives, and Market Staff. Be knowledgeable about how products are used, grown, or produced. Be able to communicate this information clearly to the customers. Be courteous, professional and presentable at all times. Display products in a sanitary, presentable, and attractive manner. Behave in a polite manner and practice clean personal hygiene. Drinking alcohol, yelling, hawking, throwing objects, swearing, name-calling, slanderous remarks, radio playing, and other rude behavior are not permitted. Treat other Vendors, customers, Market staff, and public officials with respect. Refer difficulties with customers to the Market Manager. The Market Manger is responsible for policing the market, including determining if product is in line with GCM Rules and Regulations. The Farm Forager will assist the Market Manager in this process, including on-site visits to farms and production facilities. The Market Manager, Farm Forager, and the Executive Director have the right to prohibit the sale of any product in question. Make complaints about other Vendors, Market staff, or the Market Rules and Regulations in writing to GCM.