MANUFACTURER S GUIDE. Portico Version 2.1 Manufacturer s Guidebook. PORTICO v2.1 MANUFACTURER S GUIDE 1

Transcription

1 MANUFACTURER S GUIDE Portico Version 2.1 Manufacturer s Guidebook PORTICO v2.1 MANUFACTURER S GUIDE 1

2 1 WELCOME TO PORTICO

3 WHAT S IN THIS GUIDEBOOK? Using this guidebook Manufacturers will gain an understanding of why healthy materials are important, what makes a material healthy for tenants, and how Portico incorporates and compares to existing standards and certifications available in the industry. WHAT ARE HEALTHY MATERIALS? These are building materials and products that are optimized for human and environmental health and therefore do not contain any toxics or chemicals of concern. Portico encourages transparency via disclosure of product contents and ingredients to consumers. Get Started with REQUIREMENTS WHAT IS PORTICO? Portico is an online tool for helping design projects achieve healthy materials goals. Get Started with PORTICO PORTICO v2.1 MANUFACTURER S GUIDE 3

4 WHY HEALTHY MATERIALS? VALUE PROPOSITION Studies show that indoor environments have a significant impact on user experience and health. Our goal is to help create the healthiest buildings possible for occupants. It s a big challenge, so we created ~a flexible and dynamic criteria that is aligned with the leading industry standards and ~a powerful but simple tool to help make informed decisions related to healthy materials Portico. PORTICO v2.1 MANUFACTURER S GUIDE 4

5 WHAT IS A HEALTHY MATERIAL? The Portico tool was created to identify the healthiest products and materials for every building around the world; to demand transparency about product information and drive market transformation for healthier products and materials. Product Information using Recognized Industry Standards Using a rigorous and in-depth screening process, the program evaluates all building products and materials according to industry standards. Products that meet specific material health and transparency criteria are eligible to be specified and procured for design and construction projects around the globe. PRODUCT INFORMATION USING INDUSTRY STANDARDS Portico takes product information gathered by the three recognized industry standards, and assigns scores indexed according to material health and transparency. With objective information shared transparently in the Portico database the project teams can determine which products and materials meet their requirements and therefore can be used on projects. Meets criteria 4-1 Below criteria -3 Exceeds criteria PORTICO v2.1 MANUFACTURER S GUIDE 5

6 WHAT IS PORTICO S SCORING CRITERIA? PRODUCT DECISIONS USING DYNAMIC SCORING SYSTEM Portico s scoring criteria uses a scoring system which is flexible and establishes both minimum and exceeding expectations for product selection and procurement on projects. Based on this criteria, all products and materials within Portico are given a score ranging from -16 points. The acceptable product score ranges, indicating level of compliance. Meets criteria 4-1 Products are required to score a minimum of 4 points in order to be considered for specification on most projects, without requesting an exception. This can be achieved through transparency only, by disclosing all ingredients and associated health hazards. Talk to the local design team to check the performance requirements on each project. Below criteria -3 Exceeds criteria Dynamic Scoring System based on Material Health and Transparency PORTICO v2.1 MANUFACTURER S GUIDE 6

7 PRODUCTS SCORING IN PORTICO DYNAMIC SCORING SYSTEM AND CHANGING REQUIREMENTS While a score of 4 points constitutes the minimum threshold of transparency, a number of recent projects are now aiming for a higher level of performance and require that products achieve a minimum score of 6 points The status Meets Criteria on Portico refers to a minimum standard for use on many projects. => Talk to the local design team to check the performance requirements on each project! Meets criteria 4-1 Below criteria -3 Exceeds criteria Global minimum standard: 4 points PORTICO v2.1 MANUFACTURER S GUIDE 7

8 THIRD PARTY RATING SYSTEMS COMPLIANCE GOOD NEWS! Portico requirements are closely aligned with LEEDv4! LEEDv4 IDC: CI: MRc5 - BPDO - Material Ingredients LEEDv4 BDC: NC: MRc4 - BPDO - Material Ingredients For projects pursuing LEEDv4 rating system, compliance with MR credit - Building Product Disclosure and Optimization (BPDO) facilitates the achievement of Portico s Healthy Materials requirements. OTHER RATING SYSTEMS Standards used by Portico are also referenced by other certification programs, WELL and Living Building Challenge. So, fulfilling program requirements also sets you up for satisfying these certifications. PORTICO v2.1 MANUFACTURER S GUIDE 8

9 INTRODUCING Portico is an online resource for architects, engineers, and contractors to find the healthiest, most innovative materials and products to specify. For manufacturers, Portico is a fantastic platform to gain global visibility and dramatically increases a product s chance of being specified by teams interested in healthy materials. As manufacturers, this is an opportunity to showcase product health and sustainability and demonstrate to the project team that your organization supports their push for healthy environments. Designer & Manufacturer Collaboration Bring products into Portico Project Teams Manage Portico database & Work with project teams Portico enables project teams to Respond to Healthy Materials requirements, demand for healthy materials, transparency, LEED certification, and industry standards. Access product and materials information in a simple, easy-to-understand format. Understand material properties and potential impacts on human health. Make informed selections of products and materials based on reliable and transparent data. Designers/Specifiers & Contractors/Project Managers Use Portico to spec healthy materials Healthy Buildings Everyone enjoys healthier buildings PORTICO v2.1 MANUFACTURER S GUIDE 9

10 2 PORTICO REQUIREMENTS

11 HEALTHY MATERIALS CRITERIA CRITERIA FOR HEALTHY MATERIALS We recognize that manufacturers have a variety of options for disclosure and ingredient optimization. The Portico healthy materials criteria goes above and beyond chemical inventory by integrating certification systems and rewarding manufacturers for optimizing their products to eliminate chemicals of concern. CRITERIA & SCORE Up to 4 points Up to 8 points DISCLOSURE THRESHOLD ASSOCIATED HAZARD How accurately do you know your ingredients?. 1 ppm. 1, ppm Does your product contain substances of concern? What are the health hazards? Up to 4 points TRANSPARENCY Who can see the data you are disclosing?. Project Teams. Everyone. Third Party Verified PORTICO v2.1 MANUFACTURER S GUIDE 11

12 PATHWAYS TO MEETING HEALTHY MATERIALS CRITERIA PRODUCTS CAN UTILIZE ANY OF THE FOLLOWING: Full Disclosure, Characterization & Screening Disclosure Threshold 1 ppm minimum Higher scores possible for disclosure to 1ppm and/or avoidance of GreenScreen Benchmark 1 substances Points awarded based on Material Health score in C2C scorecard C2C Material Health Certificate also accepted Full disclosure of ingredients still required by many design projects to meet additional standards Full GreenScreen Assessment Disclosure Threshold 1 ppm minimum Higher scores possible for disclosure to 1ppm and/or avoidance of Benchmark 1 substances PORTICO v2.1 MANUFACTURER S GUIDE 12

13 HPD SCORING Transparency (Can only choose one column) Material Health Product Assessment Status Associated Hazard Score Self Declared Disclosure Threshold Portico Third Party Public 3rd Party Portico Public HPD-Non-Compliant: No Characterization of Ingredients or Hazards HPD-Partial: Characterization of Hazards & Hazard Translator for Ingredients Exceptions acceptable 1, PPM Reporting HPD-Compliant: HPD with Full Ingredient and Hazard Listings & Hazard Translator 1, PPM Reporting Can contain LT-1 scored components HPD-Compliant: HPD with Full Ingredient and Hazard Listings & Hazard Translator 1 PPM Reporting Can contain LT-1 scored components HPD-Compliant: HPD with Full Ingredient and Hazard Listings & Hazard Translator 1, PPM Reporting Cannot contain LT-1 scored components HPD-Compliant: HPD with Full Ingredient and Hazard Listings & Hazard Translator 1 PPM Reporting Cannot contain LT-1 scored components PORTICO v2.1 MANUFACTURER S GUIDE 13

14 CRADLE TO CRADLE SCORING Transparency (Can only choose one column) Material Health Product Assessment Status Associated Hazard Score Self Declared Disclosure Threshold Third Party Portico Public 3rd Party Portico Public Version 3. Basic Version Basic Version 3. Bronze Version Silver Version 3. Silver Version Gold Version 3. Gold Version Platinum Version 3. Platinum PORTICO v2.1 MANUFACTURER S GUIDE 14

15 GREENSCREEN SCORING Transparency (Can only choose one column) Material Health Product Assessment Status Self Declared Associated Hazard Score Disclosure Threshold Third Party Portico Public 3rd Party Portico Public Full GreenScreen Assessment 1, PPM Reporting Contains BM-1 scored components Full GreenScreen Assessment 1 PPM Reporting Contains BM-1 scored components Full GreenScreen Assessment 1, PPM Reporting Does not contain BM-1 scored components Full GreenScreen Assessment 1 PPM Reporting Does not contain BM-1 scored components PORTICO v2.1 MANUFACTURER S GUIDE 15

16 3 HOW TO USE PORTICO

17 1. PORTICO ACCESS Access Portico at portico.healthymaterials.net For login issues, contact PORTICO v2.1 MANUFACTURER S GUIDE 17

18 1. PORTICO ACCESS IF you and your organization are new to Portico: 1. Request access to Portico from the Design Team - NOTE: It is recommended to request access from the Design Team, rather than registering a new account via the Portico Login page. Doing the latter requires an approval process from the support team which can delay product data entry. 2. Wait for an Information Request to be generated and sent to you, and follow the instructions to register as a new user. 3. Update your organization s general information on your dashboard. 4. Begin adding products, answering requests for information, and adding colleagues to your Portico team! IF your organization already has a Portico page, but you are not registered: 1. If you know your company administrator, ask them to add you to the company s Portico page. NOTE: Due to privacy restrictions, design teams are unable to add new project team members to existing manufacturer pages. 2. If you do not know your company administrator, contact our team at support@healthybuilding.net, and we will work together to get in contact with the existing administrator to get you access. 3. Once access is granted, begin adding products, answering requests for information, and adding colleagues to your Portico team! PORTICO v2.1 MANUFACTURER S GUIDE 18

19 2. USER DASHBOARD Welcome to your Dashboard. From here, you will be able to add new products as well as manage products already added by your company. This toolbar can be used to navigate to useful pages such as Information Requests Click here for a number of Help Resources Click here to add a new product Here, you will find a list of products already entered by your company or requested by design teams. Status indicators help keep track of existing products PORTICO v2.1 MANUFACTURER S GUIDE 19

20 2. USER DASHBOARD From the Company Profile tab, if you are an administrator for your company, you can manage general descriptions and contact information for your organization. Click here to edit your company profile. PORTICO v2.1 MANUFACTURER S GUIDE 2

21 2. USER DASHBOARD From the Team tab, if you are a company administrator, you can manage colleagues access. Remember - Once an administrator has been assigned to your organization s page, they are the only ones capable of granting further access to colleagues. PORTICO v2.1 MANUFACTURER S GUIDE 21

22 2. USER DASHBOARD You can use the Information Request tab to respond to requests from the design team. Often, rather than adding the product to Portico yourself, the design team will generate the entry and you can begin to add data from this page. Click here to begin the data entry process for the product You can click here to get contact information for the IR requester PORTICO v2.1 MANUFACTURER S GUIDE 22

23 2. USER DASHBOARD The Common Products tab allows you to explore existing Quartz Common Product profiles. These are pre-existing product entries generated from data compiled by the Quartz Project ( PORTICO v2.1 MANUFACTURER S GUIDE 23

24 4. PRODUCT DATA ENTRY This is the proper beginning (before an IR has been sent) of product data entry. From here, this presentation will direct you through the full submission process. Add your product name to begin. PORTICO v2.1 MANUFACTURER S GUIDE 24

25 4. PRODUCT DATA ENTRY After clicking Add a new product you will be presented with this page. This is a reminder of what exactly is required depending on the pathway of compliance that you have chosen. Please read this, as all required information will need to be entered in order to produce a Portico score. PORTICO v2.1 MANUFACTURER S GUIDE 25

26 4. PRODUCT DATA ENTRY MasterFormat Classification field includes typeahead feature - enter part of the # or name Portico is built upon the HPD v2.1 Standard, which is publically available here. This is a useful document for technical questions, as well as term definitions. If your intention is to comply through alternative pathways (i.e. C2C), you will be able to indicate your certification on the HPD form. Enter the product name, the MasterFormat classification and then click Create Product to get started. Click create product PORTICO v2.1 MANUFACTURER S GUIDE 26

27 4. PRODUCT DATA ENTRY You can start a new HPD 2.1 Record, or if you are a member of the HPD Builder, you can set up an API token to pull existing product data in the Builder into Portico in either 2. or 2.1 format. Detailed instructions are in the Help Center here. Click here to start a new HPD 2.1 Record If you have enabled the API from HPDC 2.1 Builder, you will see the option to pull your data record from the Builder into Portico. If you have not enabled this function the button will not appear. PORTICO v2.1 MANUFACTURER S GUIDE 27

28 4. PRODUCT DATA ENTRY You are now on the product Data Entry Page. This is where all data entry happens. You will need to enter all applicable data under each category. Your score will auto-update on the right based on entered information. You will click here to submit once data entry is completed. Click each category to enter information. These status indicators will update to track progress. Hover over for more information. Every category does not necessarily need to be complete to achieve a score. This is your score summary. It will auto-update as information is added. PORTICO v2.1 MANUFACTURER S GUIDE 28

29 4. PRODUCT DATA ENTRY General Information Mandatory for Portico Scoring Classifications Mandatory for Portico Scoring Certifications and Compliance Impacts Portico Score. Supports LEED Documentation Content Inventory Mandatory for Portico Scoring Volatile Organic Compounds Mandatory for Portico Scoring Accessories Required for Applicable Products Technical Data and Links Impacts Portico Score Verification and Public URL Impacts Portico Score Extraction, Manufacturing and Assembly Locations Supports LEED Documentation Life Cycle Impact Supports LEED Documentation Raw Material Extraction Impact Supports LEED Documentation General Notes Optional References Optional PORTICO v2.1 MANUFACTURER S GUIDE 29

30 4. PRODUCT DATA ENTRY The general information tab will ask for basic identifying information for your product. Click the purple pencil button to complete/edit this information. Ensure that the information in this field is correct. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 3

31 4. PRODUCT DATA ENTRY The Classifications tab requires you to define the MasterFormat classification of your product. This will help design teams find your product in the Portico product library, and it will influence what information will need to be entered for the rest of the process (i.e. VOC information will be required if it is classified as 9 9 Painting and Coating for example). You are able to enter multiple categories if you wish. If you don t know the exact MasterFormat classification, then that is ok, the field will autopopulate with classifications as you type. Just select the most appropriate one for your product. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 31

32 4. PRODUCT DATA ENTRY The Certifications and Compliance tab allows you to enter specific certification information. This is where C2C, Declare, or other certifications can be added. Some of these certifications will influence your score. For example, by adding this C2C Silver (V3.1) certification here, I have increased my score to 13 points already! Others (i.e. Green Label Plus) won t influence your score, but will be readily available for the design team to comply with standards such as LEED. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 32

33 4. PRODUCT DATA ENTRY General Information Classifications Certifications and Compliance TOP TIP: Remember to click these information bubbles! They have a wealth of useful information to help you complete the data entry process. Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 33

34 4. PRODUCT DATA ENTRY The Content Inventory tab will be the most important tab for ensuring a compliant score for your product. This is where you will enter product materials, indicate material thresholds, disclose intentional content, and confirm whether residual content is considered. Understanding these terms and how to correctly report on each of them is vital to a compliant submission. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 34

35 4. PRODUCT DATA ENTRY There are two methods for organizing and reporting information about substances in an HPD: Nested Materials Inventory Method, and Basic Inventory Method. On the next slide we General Information will discuss the difference in these two types. Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Select your inventory type here Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 35

36 4. PRODUCT DATA ENTRY Nested Materials Inventory Method lists all materials and then lists substances within each material above the reportable threshold. This method provides material level information in a useful context that aligns with other product inventory, screening, and optimization programs. Basic Inventory Method provides a single list of substances above the reportable threshold in the product. This method does not provide material level information. PORTICO v2.1 MANUFACTURER S GUIDE 36

37 4. PRODUCT ENTRY Before delving into the details of content inventory reporting, familiarize yourself with these terms: Materials - In the context of HPD v2.1, a product material is any item that remains distinct in the finished product. Consider this, from the HPD v2. Standard guidance document: The Content Inventory can be structured using two methods Nested Materials Inventory Method: must include every material that is part of the product as delivered. Each material must have its own line item entry, regardless of the extent of further inventory at the substance level. For example, a coating or finish must be itemized as a distinct material, whether present on a supplied part or added by the manufacturer producing the HPD, whereas supplied materials that do not remain distinct in the finished product are not inventoried separately (e.g., solution dyes for fabrics). Basic Inventory Method: must include every substance above the specified threshold that is a part of the product as delivered. Each substance must have its own line item entry In both Nested Materials and Basic Inventories, packaging materials that are removed from the product prior to use and materials that are attached to or part of the product for identification purposes only (e.g., tags, stamps, other identifiers) are excluded from inventory requirements. PORTICO v2.1 MANUFACTURER S GUIDE 37

38 4. PRODUCT DATA ENTRY Material Threshold - This is the level of disclosure that you are able to inventory for each material, and are willing to report to. For example, if you know ingredients of your wood coating down to chemicals present at.1% of the product, then you would indicate a disclosure threshold of 1ppm. If, instead, you only reliably knew the chemical inventory down to.1%, then you would indicate 1ppm. The more specific the threshold, the higher your score will be. NOTE: This threshold may or may not include residual content (see explanation below). Intentional Content - This refers to any substances that are intentionally added to the product by the manufacturer. If you intentionally add third party products, you will still be responsible for reporting their ingredients as well. For example, if a CLT manufacturer uses a third party glue, but does not know it s full composition, then they will need to contact the supplier to obtain this information. If suppliers are unwilling to give this information, project team members may be willing to provide some assistance in speaking with them. Residual Content - Residuals refer to substances that would be present in your product to the indicated thresholds without having intentionally added them. These are things like process chemicals or impurities. In Portico 2.1, you will be prompted to determine whether residuals were considered for each material. In this new version, it is possible to comply with standards without necessarily knowing your full residual product make-up. PORTICO v2.1 MANUFACTURER S GUIDE 38

39 4. PRODUCT DATA ENTRY Residuals Considered vs. Not Considered Residuals Considered - If you indicate that residuals were considered in your material, then this means that an appropriate analysis has been completed on the material to determine residual substances down to the disclosure threshold selected for the material. For example, consider a wood finish that is a material for your Chair X product and you indicate that you can disclose the wood finish s ingredients to 1ppm with residuals considered. This means that you will understand and report all chemicals (down to CAS number) that are present both intentionally and unintentionally in the wood finish down to 99.99%. Any chemicals present that make up less than.1% of the finish by weight would not need to be reported. Residuals Not Considered - For materials not considered for residuals, the process is a bit different. You will still report all intentional substances (down to CAS number) to the indicated disclosure threshold. Your materials will then be automatically associated with residual chemicals as determined by the chemical database, Pharos. Effect on Score - Whether you consider or do not consider residuals in your materials, your score will not be affected. The incentive to reporting residuals from your own analysis, though, is so that your product is not associated with residual chemicals that are not necessarily present in your product. If you disagree with the automatically populated residuals from the Pharos project, then you must provide your own information obtained from your own analysis. PORTICO v2.1 MANUFACTURER S GUIDE 39

40 4. PRODUCT DATA ENTRY - Nested Format When adding a new material, you will be prompted to answer some information on this page. Remember - Click the information buttons if in doubt about an entry, as they provide very useful information. Also remember that Portico uses the HPD v2.1 reporting methodology. Therefore, some selections will lead to non-compliance on this page. As a reminder, some project teams requires disclosure to at least 1ppm, and not be labelled as Undisclosed or Proprietary. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 4

41 4. PRODUCT DATA ENTRY - Nested Format Nested Materials Inventory Method: must include every material that is part of the product as delivered. Each material must have its own line item entry, regardless of the extent of further inventory at the substance level. For example, a coating or finish must be itemized as a distinct material, whether present on a supplied part or added by the manufacturer producing the HPD, whereas supplied materials that do not remain distinct in the finished product are not inventoried separately (e.g., solution dyes for fabrics). In this example, substances are organized by the main materials. If this was a solid wood chair, painted, the wood is the first material, and the paint is the second material. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 41

42 4. PRODUCT DATA ENTRY - Basic Format General Information Basic Inventory Method: must include every substance above the specified threshold that is a part of the product as delivered. Each substance must have its own line item entry. Classifications In this example, all substances are entered under one material. Technical Data and Links Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 42

43 4. PRODUCT DATA ENTRY Also remember that Portico is based upon HPD v2.1. Therefore, some selections will lead to non-compliance on this page. This means that ticking an inventory threshold as per GHS SDS or OSH MSDS will lead to non-compliance. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Use this note space to indicate how residuals were considered. Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 43

44 4. PRODUCT DATA ENTRY Here is a material added to the Content Inventory tab with no substance added. You can see that this material, Wood, happens to make up 1% of the product by weight, is known to 1ppm, and residuals were considered. The user has entered notes as to how residuals were determined. They can now click the red plus button to add substance to inventory the material. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 44

45 4. PRODUCT DATA ENTRY Substances will begin to auto-populate as you type. Select the substances to add, then you may indicate percentage by weight of the material. You may indicate a range of percentages here without any score implications. Some selections may impact your score negatively. One example here, is to not disclose a substance in a material. This will lead to a non-compliant score! Similar to materials reporting, you will be required to add notes. Additionally, you will be able to indicate whether the substance contains recycled content, is a nano-material, whether it is a residual, and its role in the product. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... NOTE: undisclosed substances are not given as many points as fully disclosed substances. Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 45

46 4. PRODUCT DATA ENTRY Here is a material with one ingredient entered, ammonium polyphosphate. We can see that it makes up 4% of the product by weight, is a GreenScreen BM-3 chemical (an indication of its health impact), has no Recycled Content, is not a nano-material, and serves as an acid source. The GreenScreen status holds some importance. If a substance in your product is labelled as GS: LT-1 / LT-P1 / or BM-1, then this will lead to a lower score. Notes on this subject are given in the first section of the guide. We can see that this ingredient holds a few health hazards as well, and the exact source of these hazard claims. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 46

47 4. PRODUCT DATA ENTRY Once you have completed inventorying your product materials, your content inventory should read Complete. You may still not be seeing a score on the right-hand side of the tool, though. This could be because you still are missing information such as VOC content. Hover over any Incomplete status to see the errors for each section. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 47

48 4. PRODUCT DATA ENTRY Depending on your product, you will need to enter VOC information. Similar to the certificates tab, you will need to enter some identification information, and attach your certificate to meet requirements. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 48

49 4. PRODUCT DATA ENTRY The accessories tab is not compulsory for most products, but if you do have accessory products, they can be added here. Accessories are materials which your product requires to function/operate properly (i.e. require for warranty/performance reasons). You can add products from your page that you have previously confirmed can be used as accessories in the General Information tab. These will need to comply with Portico standards as well. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 49

50 4. PRODUCT DATA ENTRY Here you can add technical data for reference. This will not have a score impact, but can be useful for communicating further information to the design team. This is a good place to add documentation such as MSDS, TDS, or product brochures. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 5

51 4. PRODUCT DATA ENTRY On this tab, you can provide information for accessing publicly available HPDs, Declare Labels, and GreenScreen assessments. This will have a positive impact on your score, but will require an accurate direct URL to the document, and an upload of the documentation if applicable. (Note: no additional points are currently given for uploading a Declare label) General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 51

52 4. PRODUCT DATA ENTRY General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL NOTE: Be sure to check the box for This HPD can be used for third party certification documentation such as LEED, LBC, WELL certification to earn your transparency point Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 52

53 4. PRODUCT DATA ENTRY The Locations tab lets you record the location of Extraction, Manufacture, and Assembly for sustainability reporting purposes. This will not have an effect on your score, but will help the design team in tracking LEED compliance, so is important to complete if possible. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 53

54 4. PRODUCT DATA ENTRY The Life Cycle Impact tab allows you to import life cycle metrics for your product. Similar to the location tab, this does not impact score, but is helpful to the design team for sustainability purposes, and helps you market sustainable aspects of your product, so it is important to complete. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 54

55 4. PRODUCT DATA ENTRY For Raw Material Extraction Impact, you are able to add certification (both for FSC and Recycled Content) if they are applicable to your product. The process of entry is similar to the previous certificate submissions, and will require a file upload to confirm. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 55

56 4. PRODUCT DATA ENTRY Nearing the end of product submission, you may add further General Notes if you would like to communicate anything else to the design team, or if there are any notes required by the Health Product Declaration standard that were not included in the notes in the Content Inventory above. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 56

57 4. PRODUCT DATA ENTRY It can be useful to add further contact references for the product. Afterwards, you are done with data entry. Now you must submit the product, and you will be finished. General Information Classifications Certifications and Compliance Content Inventory Volatile Organic Compounds Accessories Technical Data and Links Verification and Public URL Extraction, Manufacturing... Life Cycle Impact Raw Material Extraction Impact General Notes References PORTICO v2.1 MANUFACTURER S GUIDE 57

58 4. PRODUCT DATA ENTRY My product is showing a score of 9 points now, and I can click Submit Final Data to complete the process and make the product available to all Portico Design Team members to evaluate and potentially specify. PORTICO v2.1 MANUFACTURER S GUIDE 58

59 4. PRODUCT DATA ENTRY On this final page, you can review your data completion to be sure you haven t forgotten any key pieces of information you want to share to the design team. Afterwards, click Submit Product Data to upload your product to the Portico product library. It is important to remember, prior to submitting, no-one besides your company users can see your content inventory. This is for privacy purposes, but this also means that the Design Team does not necessarily know how complete your entry is at one time. If you get stuck, ask questions! NOTE: Submitting product data does not publish an HPD. HPDs may be published solely through the HPD Builder which is a product of the HPD Collaborative. If you are interested in publishing your Portico data as an HPD, see the instructions for linking to your HPD Builder account via our API. PORTICO v2.1 MANUFACTURER S GUIDE 59

60 RESOURCES Visit the PORTICO Help Center for additional resources and FAQs. PORTICO v2.1 MANUFACTURER S GUIDE 6

61 APPENDIX a: COMMON PRODUCTS

62 3. QUARTZ COMMON PRODUCTS Portico has imported example product entries utilizing Quartz Common Product profiles for you to look at as a good example of a complete product entry. Accessible from the dashboard as shown, manufacturers may explore the ~1 profiles to get an idea of how product entries should be completed. You can read about the Quartz Project here - PORTICO v2.1 MANUFACTURER S GUIDE 62

63 APPENDIX b: GLOSSARY AND JOURNEY OF A PRODUCT

64 GLOSSARY (A-F) Architecture (Core & Shell) Projects with building envelope and systems as part of the scope. Architecture (Tenant Improvement) Projects with existing core and shell and only include interior fit out as part of the scope. Building Product Disclosure and Optimization LEED requirement that encourages the use of products and materials for which life-cycle information is available and that have environmentally, economically, and socially preferable life-cycle impacts. Closeout and Report Portico function that requires all projects to complete and report key metrics into reporting form. Compliance % To specify compliant products that meet Google s Healthy Materials criteria Cradle to Cradle Third-party certification program that evaluates a product s safety to humans and the environment and design for future life cycles Declare Building product transparency label program by the International Living Future Institute. PORTICO v2.1 MANUFACTURER S GUIDE 64

65 GLOSSARY (G-M) GreenScreen for Safer Chemicals Third-party standard that provides comparative Chemical Hazard Assessment (CHA) which can be used for identifying chemicals of high concern and safer alternatives. Healthy Materials Building materials and products that are optimized for human and environmental health and therefore do not contain any toxins or chemicals of concern. HPD (Health Product Declaration) A customer-led, member organization committed to the continuous improvement of the building industry s performance through transparency, openness and innovation in the product supply chain. Information Requests Portico function that allows teams to request material health and transparency information from manufacturers about products that the project is considering using. LEEDv4 Latest version of the green building certification system, whose MR credit Building Product Disclosure and Optimization (BPDO) facilitates the achievement of Google s HM requirements. Living Building Challenge A rigorous building certification program, advocacy tool and philosophy that defines the most advanced measure of sustainability in the built environment possible today and acts to rapidly diminish the gap between current limits and the end-game positive solutions we seek. MasterFormat Specifications Division Standard for organizing specifications and other written information for commercial and institutional building projects in the U.S. PORTICO v2.1 MANUFACTURER S GUIDE 65

66 GLOSSARY (N-Z) PORTICO Web-based tool to implement its healthy materials program Portico Dashboard Landing page in Portico for users to be able to perform a variety of functions ranging from searching products to checking project status to accessing the Help Center. Procurement Cart Web list that signals the design team s intent to specify products and materials that meet the design intent and therefore are ready for procurement by the general contractor and sub-contractors. Product Library A repository of all products in the Portico library. Additional features includes filtering products based on spec divisions or criteria or adding new products to Portico. Product Lists Web list within project dashboard of products, the project team is considering using. Lists can contain products to research, request information about, and seek exceptions for products for use in project. Product Status The product status helps determine if selected product(s) meet scoring requirements, i.e. meets or exceeds criteria. WELL Standard The WELL Building Standard is an evidence-based system for measuring, certifying and monitoring the performance of building features that impact health and well-being. PORTICO v2.1 MANUFACTURER S GUIDE 66

67 JOURNEY OF A PRODUCT Record Created Information Request Sent Data Entry Started Data Submitted Quality Assurance Below Criteria Meets Criteria Archived Indicates that an entry for the product has been created and is ready for Information Request (IR) to be sent to Manufacturer for more information. Indicates that an Information Request has been sent to the manufacturer of the product and is awaiting manufacturer response. Indicates that upon receiving an Information Request, the product manufacturer is acting on it by provided the required information about the product. Indicates that the manufacturer has submitted all the required information for the product and is awaiting Project Team action. Indicates that a product is being re-evaluated for quality. These products cannot be selected for use in projects. Exceeds Criteria A product with a status of Meets Criteria or Exceeds Criteria indicates to teams that a product meets minimum scoring criteria and is ready to be specified in their projects. Indicates that product is either no longer available in the market or the manufacturer no longer makes the product. PORTICO v2.1 MANUFACTURER S GUIDE 67