PRESS TENDER ENQUIRY

Transcription

1 PRESS TENDER ENQUIRY Foundry Grade Pig Iron to IS: ENQUIRY NO: E date: Tender Documents 1 Instructions for the Tenderer/ Bidders Annexure-A 4 pages 2 Technical bid with Terms and Conditions Annexure-B 4 pages 3 Compliance on Checklist Annexure-C 1 pages 4 Price Bid Annexure-D 1 page 5 Additional Documents (Attached): 5.1 General Terms & Conditions of the enquiry (Indigenous Vendor) (Form No.MM-5505) 5.2 General Terms & Conditions of the enquiry (Foreign Vendor) (Form No.MM-5534) Annexure-1 Annexure-2 3 pages 3 pages 5.3 Enquiry E date pages Total 18 Pages Last Date & time for Receipt of tender : , UPTO 11:00 Hrs. Tender Opening due date : , at 14:00 Hrs. Issued By DEPUTY GENERAL MANAGER MATERIAL MANAGEMENT DEPARTMENT - FEEDERS BHARAT HEAVY ELECTRICALS LIMITED, BHOPAL Block-10, Annexe, Ground Floor, Piplani, BHEL Bhopal (MP) Phone: / / Fax: vvkhare@bhelbpl.co.in

2 Annexure - A Instructions for the Tenderer/ Bidders 1. SEALED TENDERS UNDER TWO-PART BID SYSTEM are invited for procurement of 500 MT Foundry Grande Pig Iron to IS: , used for foundry purposes. 2. Bidders are advised to read thoroughly all the clauses of the tender, general and special terms & conditions and understand the same before tender is submitted. 3. Bidders to ensure avoiding errors and take utmost care to ensure that their tenders are not rejected due to incomplete bid submission. 4. Bids which are incomplete, conditional, ambiguous, non-compliance with tender conditions, and do not meet/found to materially deviate from any of the contract conditions are liable for rejection. 5. The bidders shall closely pursue all the clauses of the tender documents under Technical, Commercial, General Terms & Conditions, and all annexure before quoting. If the bidder has any doubt about the meaning of any portion of the tender conditions, or find discrepancies or omission in the provisions or shall require clarification on any of the aspect, they shall at once contact the authority inviting the tender for clarification before the submission of the tender. 6. In the event of furnishing false information/ incomplete information, the offers shall be rejected and no correspondence shall be entertained in this regard. 7. The bids shall be submitted under TWO-PART bid system, enclosing the Price bid in separate envelope. 8. The offer must be submitted in three separate sealed envelopes: (a) (b) (c) First for Technical and Commercial offer as per Annexure-B Second for price bid to be submitted as specified in Annexure-D Third for Earnest money deposit (EMD) 9. All sealed envelopes must be super-scribed with (a) Enquiry no. E , date due on (b) (c) Due date of Tender opening, and Indicating Technical and commercial offer OR Price bid OR Earnest Money Deposit (EMD) 10. All the bids shall be sealed with tenderer s SEAL. 11. Technical Bid should accompany the Demand Draft for Earnest Money Deposit along with other relevant supporting documents. In case of non-submission of Earnest Money Deposit along with Technical Bid, the offer is liable to be rejected. 12. One complete set of tender documents should be submitted having bidder s initials on each page of the tender documents and submit the same without removing any sheets what so ever. 13. The tenders duly filled in and complete in all respect shall be dropped in the tender box located in the Tender Room at Administrative Building, Ground Floor till AM on or before the tender opening date as noted in the Notice Inviting Tender. Late tenders will not be considered. 14. The techno-commercial bids against two-part bid system or the price-bids against single-part bid system, shall be opened at hrs in the Tender Room at Administrative Building, Ground Floor on the tender opening date in presence of Bidders or their representatives who may be present.

3 15. Bidders or Bidders representatives may attend the tender opening on the above-mentioned date, time and place. No separate intimation will be given to bidders for technical bid opening. 16. The price bids of two-part bid system shall be opened in respect of only those parties who, after scrutiny/evaluation are found to technically acceptable, meet the requirements of tender conditions, general terms & conditions and special terms & conditions. The date & time of opening of price bids against two-bid system will be conveyed to the Bidders separately, wherein their representative may be present. 17. Tenderer must fill all the schedules and furnish all the required information as per the instructions given in various sections of the tender specification. The information furnished shall be complete in all respect. 18. The tenderer shall quote the rates in English Language and international numerals. The rates shall be entered in figures as well as in words. For the purpose of the tender, the metric system of units shall be used. 19. All entries in the tender shall either be typed or be in ink. Erasers and overwriting are not permitted and may render such tender liable to summary rejection. The tenderer shall duly attest all cancellations and insertions. 20. If any information furnished by the party is found false, will lead to rejection of the offer. 21. All corrigenda, addenda, amendments, time extensions, clarifications, etc., to the tender will be hosted on BHEL websites ( and ONLY. Bidders should regularly visit web sites to keep themselves updated. 22. Earnest Money Deposit (EMD) and Tender Fees: Tenderer to furnish EMD of Rs. 60,000/- and Tender Fees of Rs. 500/- along with Part 1: Technical- Commercial Bid of the offer. i. EMD and Tender Fees can be deposited in cash at BHEL cash office, Ground floor, Administrative ii. iii. iv. Building, BHEL, Bhopal or by demand Draft in favour of BHEL Bhopal Payable at Bhopal. Foreign parties may submit tender fee/emd in Euro/ USD (equivalent of Indian rupees mentioned above) for this tender. This can be swift transferred to our account no. SBI NIN BB 117 A/c and proof of swift transfer to be attached along with the Part-1: Technical-Commercial Bid of the offer. EMD given by all unsuccessful Tenderer shall be refunded on acceptance of award/ LOI/ PO by successful Tender(s). The EMD of successful bidder(s) on whom purchase order (PO) is placed will be returned after supply and acceptance of their 1 st lot at BHEL Bhopal. Tender Fees is non- refundable. v. EMD shall not carry any interest. vi. vii. viii. ix. EMD by the Tenderer will be forfeited, if the successful bidder(s) /vendor(s) refuse to honor the order after award of the same on him and/or withdraw his bid and/or unilaterally change the offer and/or any of its terms & conditions within the validity period. If offer is received without EMD and Tender Fees, offer is liable for rejection (not applicable in case tenderer registered under NSIC). Tenderer registered at NSIC (National Small Industry Corporation) are exempted from submission of EMD and Tender Fees, provided they have furnished the certificate of registration along with their offer. Non submission of same along with the offer may lead to offer rejection. Vendors registered in Product Material Directory (PMD) of BHEL Bhopal for same item are exempted from submission of tender fees as well as PMD.

4 23. Manufacturer/ Trader/ Agent Certificate: Tenderer to inform whether they are manufacturer/ Trader/ Dealer/ Stockiest/ Whole seller, etc. i. If, Tenderer is a manufacturer for this enquiry item, then they have to furnish details of their manufacturing capacity/ per month/ per annum in the offer. ii. If, Tenderer is a Agent/ Trader/ Dealer/ Stockiest/ Whole Seller, etc., then Tenderer need to furnish letter for authorization from their principal (who must be a manufacturer of this item). In absence of such letter of authorization, offer is liable for rejection. iii. Manufacture or its Agent/ Trader/ Dealer/ Stockiest/ Whole seller, etc. can not bid simultaneously in this tender. In case bids received from both Manufacturer and its Agent/ Trader/ Dealer/ Stockiest/ Whole seller, etc., then only offer of Manufacturer shall be considered. 24. Un-registered/ New Vendor: Tenderer who are participating in this enquiry and not registered with BHEL Bhopal, should obtain the supplier registration form from Bhopal website ( get printed blank SRF, fill it along with enclosures as required therein, and submit to BHEL Bhopal at the address indicated in the website. Such Tenderer has to indicate in their offer the fact of having already submitted the SRF with enclosures, to the SDC BHEL Bhopal under intimation to id vvkhare@bhelbpl.co.in. In case of non-submission of above document, the offer shall be rejected. 25. Qualification Criteria To qualify against this tender for said material, necessary supporting document must be furnished by tenderer along with Part-1, Techno Commercial bid. SN Criteria/ Information on Confirmation (Yes/ No) 1 Tenderer should be able to supply Foundry Grade Pig Iron (used for foundry purposes) as per IS Confirmation from tenderer is required 2 Tenderer should have minimum monthly capacity of 150MT for supply of Foundry Pig Iron Confirmation from tenderer is required 3 Tenderer should have experience of minimum 3 years for supplying Foundry Pig Iron. Copy of Work order/ Purchase order to be submitted for proof 4 List of Customers along with Customer details Details to be furnished, i.e. name, address, contact no & supplied qty, period etc. of their customers 5 Inspection/ Supply Condition BHEL reserve the right to inspect the material at the site. The supplier shall intimate in advance enclosing a copy of the material offered for inspection. If the material received is not found suitable to our requirement shall be replaced free of charge by the supplier. Final test shall be carried out at BHEL and material will be rejected based on this result. 6 If, L-1 acceptable vendor is a new vendor (other than existing PMD vendors), then first lot (approx. one truck qty.) out of total quantity shall be ordered to them as sample lot for supply by them within quoted delivery period. Further balance quantity shall be ordered subject to successful acceptance of first sample lot. Confirmation from tenderer is required Confirmation from tenderer is required

5 26. Splitting of Order (distribution of total tender quantity): A- BHEL intended to split the total tendered quantity on Two Vendors. B- The proposed distribution to vendors shall be as follows. No. of Vendors L1 L2 2 65% 35% C- For ordering to vendors other than L-1, HESG equivalent L-1 rate as finalized shall be counter offered to L-2. In the case L-2 does not accept the L-1 rate; the counter offer may be extended to others bidders i.e. L-3, L-4 etc. D- In the event of only one qualified vendor at L-1 rate BHEL may go for ordering for total quantity, subject to their manufacturing capacity. E- BHEL reserves the right for distribution (%) in case of only two qualified bidders. 27. Firm Price/ Price Variation Clause (PVC): Price quoted by the tenderer shall be firmed and no price variation shall be entertained by BHEL during execution of purchase order. As such, there is no price variation formula applicable against this enquiry. Bidders are advised to note above points and strictly follow instructions and the time schedules to avoid inconvenience Signature and seal of vendor

6 Annexure B Part 1: Technical-Commercial Bid Terms & Conditions (Two Part Bid) 1. Tendering: The tender will be under two part bid system. The Part-1 would be Techno-Commercial bid and the Part-2 part would be the price bid. Price bid would be opened for only those suppliers who qualify in the Part-1 i.e. Techno-Commercial bid. Please note that offer to be strictly submitted in two part bid only as detailed below. However, the offer (if any) received in single bid shall only be considered, if it is techno-commercially acceptable without seeking any clarifications from vendor; else, the single bid offer is liable for rejection. 2. Evaluation of bids: The bids shall be evaluated on total delivered cost to BHEL (HESG basis, i.e. at BHEL Stores) on overall economy. Bidders may note that quoted rates shall be loaded for any deviation from the terms & conditions given in this enquiry. The supplier should submit their quotations as follows: 3 Techno Commercial Bid (Part-1): A separate envelope subscribed with Part 1, Techno Commercial Bid: Enquiry EXXXXXXX Date: dd/mm/yy Due Date: dd/mm/yy should be used for it. In this envelope the supplier has to indicate his acceptance of the all technical terms and conditions, supply conditions, inspection clauses, payment terms etc. (as mentioned). This envelope should also indicate the name & address of vendor. The sealed techno-commercial bid should contain: 3.1 Technical Specification: Foundry Grad Pig Iron (used foundry purposes) as per IS , acceptance against technical requirement for material is to be mentioned in the offer 3.2 Validity of Quotation:-The quotation should be valid for a period of 90 days from the date of opening of thetechno commercial bid. 3.3 Transit Insurance: - Transit insurance for delivery up to BHEL stores shall be in vendor s scope.however vendors shall have to mention insurance criteria clearly in column 13 of Annexure-C. If insurance borne by BHEL, then vendor have to send/ inform the dispatch details to BHEL immediately at the time of dispatch of material from their works. In case vendor do not comply the same, BHEL shall not be responsible for all undue incidents during transit and same shall be borne by vendor. 3.4 Payment Terms: - Payment shall be made within 90 days against receipt and acceptance of material without overdue interest OR 45 days as per MSMED act (if applicable, tenderer to submit the latest copy of registration along with their offer), whichever is applicable to the supplier. Please note that payment terms other than above will be loaded at the rate of SBI basic rate (Technical bid opening date) plus 6% for price comparison on HESG basis All Bank Charges, if any, will be borne by the bidders. Price shall be done if any to BHEL account. 3.5 Excise Duty: - Excise Duty Gate pass must accompany each consignment as per Govt. rules. In case of non-receipt of E.D. gate pass, re-imbursement of excise duty will not be made and any liability arising out of this shall be on the bidder s account.

7 3.6 Taxes and Duties: - Bidders are requested to furnish the rate and type of duty/ taxes as applicable to them in their bid. Such taxes/duties e.g., Excise duty, CST, Octroi and any other duties/ taxes as applicable shall be loaded for price comparison on HESG basis. Vendors supplying material from outside Bhopal municipal area limits shall also be loaded for MP Govt. entry tax (at present 1%) for price comparison to arrive HESG value. 3.7 Delivery Terms: - The terms of delivery shall strictly be F.O.R. destination- BHEL stores basis (inclusive of packing, forwarding, freight, insurance charges as applicable etc.). 3.8 Delivery Period: We shall require the material as per delivery mentioned in enquiry/annexures (if any). However, delivery may be quoted in number of weeks from the date of issue of PO/LOI. The delivery can further be reduced in case of urgent/ emergency requirements. Bidders may indicate in their offer the quickest delivery period in number of weeks from the date of issue of PO/LOI. 3.9 Levy of Penalty for delayed performance: The delay in offering the materials Ex-works for inspection/ dispatch beyond the agreed schedule will attract 0.5% of the price of the goods in arrears per week subject to maximum of 10% of the order value. Failure on the part of the bidder to accept this clause will attract the loading of 10% on the quoted price for the purpose of evaluation Replacement of rejected Goods :- In case of rejection due to non-compliance to agreed specification and for the reasons attributable to the Vendor, the materials shall be replaced by vendor free of charge on FOR BHEL works basis including all other cost elements such as total transportation, insurance, any other taxes / Levis etc. as applicable Please note that the offers received after am on the due date or received after due date are treated as Late Offer which are strictly not considered by BHEL. Hence, please ensure to submit the quotation well in time.. In addition to above mentioned terms, our General Terms & Conditions of purchase order (indigenous or imported) and enquiry (indigenous or imported) will also be applicable to this tender. Bidders may note that suitable loading will be done for arriving at the HESG price for any deviation from the standard terms & conditions. 4. Price bid: A separate envelope, subscribed with - Part 2, i.e. Price Bid: Enquiry EXXXXXXX dtd: dd/mm/yy Due Date: dd/mm/yy should be used. This envelope should also indicate the name & address of vendor. 4.1 In this sealed envelope the quoted rates should be given. Price bid should be as per our format at Annexure-D and should be duly signed/ stamped. No other technical/ commercial condition should be indicated in this format. Also one un-priced copy of the price bid as per Annexure-D duly signed and stamped for the same is to be attached with Part-1 of offer. 5. The Main Bid Envelope: The above mentioned two envelopes (i.e. Techno Commercial bid & Price Bid) should be put in a third envelope. It should be subscribed with Quotation for Enquiry EXXXXXXX dtd: dd/mm/yy Due On: dd/mm/yy. This envelope should also indicate the name & address of vendor. This envelope containing inside both separately sealed techno-commercial bid and price bid should be addressed to In-charge, Tender Room, Ground Floor, Administrative Building, BHEL, Bhopal, Pin so as to reach there by 11:00 a.m. on or before due date positively. Late tender will not be considered. Please note that BHEL doesn t bind itself to accept the lowest or any quotation, but reserves to itself the right to accept full or part of any quotation at its discretion.

8 6. Reverse Auction 6.1 BHEL reserves the right to go for Reverse Auction (RA) instead of opening the sealed envelope price bid, submitted by the bidder. This will be decided after techno-commercial evaluation. All bidders must give their acceptance for participation in RA. Non-acceptance to participate in RA may result in nonconsideration of their bids, in case BHEL decides to go for RA. 6.2 In case BHEL decides to go for Reverse Auction, only those bidders who have given their acceptance to participate in RA will be allowed to participate in the Reverse Auction. Those bidders who have given their acceptance to participate in Reverse Auction will have to necessarily submit online sealed bid in the Reverse Auction. Non-submission of online sealed bid by the bidder will be considered as Tampering of the tender process and will invite action by BHEL as per extant guidelines in vogue. 6.3 Information and General Terms & Conditions of Reverse Auction Against this enquiry for the subject item/ system with detailed scope of supply as per enquiry specifications, BHEL may resort to REVERSE AUCTION PROCEDURE i.e., ON LINE BIDDING (THROUGH A SERVICE PROVIDER). The philosophy followed for reverse auction shall be English Reverse (No ties). 1. For the proposed reverse auction, technically and commercially acceptable bidders only shall be eligible to participate. 2. Those bidders who have given their acceptance for Reverse Auction (quoted against this tender enquiry) will have to necessarily submit online sealed bid in the Reverse Auction. Non-submission of online sealed bid by the bidder for any of the eligible items for which techno-commercially qualified, will be considered as tampering of the tender process and will invite action by BHEL as per extant guidelines in vogue. 3. BHEL will engage the services of a service provider who will provide all necessary training and assistance before commencement of on line bidding on internet. 4. In case of reverse auction, BHEL will inform the bidders the details of Service Provider to enable them to contact & get trained. 5. Business rules like event date, time, bid decrement, extension etc. also will be communicated through service provider for compliance. 6. Bidders have to fax the Compliance form before start of Reverse auction. Without this, the bidder will not be eligible to participate in the event. 7. In line with the NIT terms, BHEL will provide the calculation sheet (e.g., EXCEL sheet) which will help to arrive at Total Cost to BHEL like Packing & forwarding charges, Taxes and Duties, Freight charges, Insurance, Service Tax for Services and loading factors (for non-compliance to BHEL standard Commercial terms & conditions) for each of the bidder to enable them to fill-in the price and keep it ready for keying in during the Auction. 8. Reverse auction will be conducted on scheduled date & time. 9. At the end of Reverse Auction event, the lowest bidder value will be known on auction portal. 10. The lowest bidder has to fax/ the duly signed and filled-in prescribed format for price breakup including that of line items, if required, (Annexure VII) as provided on case-to-case basis to Service provider within two working days of Auction without fail. 11. In case BHEL decides not to go for Reverse Auction procedure for this tender enquiry, the Price bids and price impacts, if any, already submitted and available with BHEL shall be opened as per BHEL s standard practice.

9 12. Bidders shall be required to read the Terms and Conditions section of the auctions site of Service provider, using the Login IDs and passwords given to them by the service provider before reverse auction event. Bidders should acquaint themselves of the Business Rules of Reverse Auction, which will be communicated before the Reverse Auction. 13. If the Bidder or any of his representatives are found to be involved in Price manipulation/ cartel formation of any kind, directly or indirectly by communicating with other bidders, action as per extant BHEL guidelines, shall be initiated by BHEL and the results of the RA scrapped/ aborted. 14. The Bidder shall not divulge either his Bids or any other exclusive details of BHEL to any other party. 15. In case BHEL decides to go for reverse auction, the H1 bidder(s) (whose quote is highest in online sealed bid) may not be allowed to participate in further RA process. 7. PROCESS: 7.1 On the due date, after 2:00 pm, the main envelope containing the other two sealed envelopes would be opened. Hereafter, the envelope containing the techno commercial bid (i.e. Part 1) would be opened. 7.2 The price bid envelope would be kept sealed which would be opened at a later date for only those suppliers who would qualify in the techno commercial bid. 7.3 During scrutiny of offer, suppliers are supposed to reply for clarifications, if asked, within two days. 7.4 The bids shall be evaluated on total delivered cost to BHEL Bhopal (HESG basis) and hence, the ordering shall be done on respective L1 bidders. 7.5 The offers shall also be suitably loaded for any deviation from the Terms & Conditions given in Form No.MM-5505, General Conditions of the enquiry (available at B2B portal IMPORTANT NOTE:- (1) In case of any contradiction between T & C mentioned in this annexure and General T & C, above mentioned T & C shall prevail. (2) In case of any deviation, the same may please be brought out separately in Part- I Bid. However, BHEL reserves the right to accept or reject the deviations. If no deviation is mentioned, it will be assumed that vendor has agreed to all our T & C Signature and seal of vendor

10 Part-1: Annexure C Compliance/ Checklist (to be filled and signed by Vendor) (To be attached along with Part-1: Techno -commercial bid) Techno Commercial Bid SN DESCRIPITION YES/NO RAMARK (IF ANY) 1 Name &Designation of contact Person 2 & Contact No. of Contact person Point wise acceptance to Technical / Purchase Specifications 3 applicable to this enquiry. Complete acceptance to all conditions of Tender contained in the 4 Enquiry and BHEL PO Terms & Conditions (indigenous) and Terms & conditions of enquiry 5 Acceptance of Payment terms as per clause 3.4 of Annexure-B 6 Acceptance of terms of Delivery of material on F.O.R basis (inclusive of freight, P&F etc.) as per clause 3.7 of Annexure-B 7 Acceptance of LD/Penalty as per clause 3.9 of Annexure-B 8 Validity of quotation is 90 days as per clause 3.2 of Annexure-B 9 10 Please mention clearly any deviation from any of the clause of Annexure-B or Annexure-C offered by you while submitting bid. Part-2: Price Bid Acceptance to replacement of rejected goods as per clause 3.10 of annexure-b Delivery period offered is in accordance with clause 3.8 of Annexure-B 11 Excise duty extra / inclusive (value / %) / NA 12 VAT or CST extra/inclusive (value/%) 13 Transit Insurance shall be borne by supplier 14 Any other charges/ duty/ tax (if applicable) mentioned here 15 Drawing, leaflet & QA Plan etc., if asked in enquiry, should be submitted along with offer 16 Quantity tolerance ± 5% acceptable 17 Maximum Monthly capacity 18 Submission of SRF if not registered at BHEL Bhopal 19 If registered at BHEL Bhopal, provide Vendor Code 20 Tender Fee Submission 21 EMD submission 22 Registration as per NSIC 23 Certificate of NSIC registration enclosed. 24 Delivery in number of weeks 25 Submission of requisite information/ documents for point no. 23 and 25 of Annexure- A 1 Price Bid submission (As per Annexure-D) YES / NO Signature and seal of vendor

11 Annexure- D Price Bid SN 1 Description Basic Rate per Unit* (Including packing, forwarding & other charges etc.) (in numerals) Rate per Unit (Indian Rupee) (Foreign vendor to specify currency) (in words) *Unit shall be as mentioned in our enquiry All applicable taxes and duties shall be extra (if applicable and as mentioned in Annexure-C). Signature and seal of vendor