Pennsylvania Association of School Business Officials

Transcription

1 Pennsylvania Association of School Business Officials Mailing Address: Office Location: P.O. Box Market Place Harrisburg, PA Harrisburg, PA Telephone FAX Workshop Series MAXIMIZING YOUR COMMODITY DOLLARS January 21, 2015 Webcast (9:00 10:30 AM) The commodity system was designed with the dual purpose of providing food at low or zero cost to schools, while at the same time providing a guaranteed market for agricultural products. However, some Food Service Directors incorrectly perceive commodity dollars as free money. This webinar will discuss different perspectives and best practices for utilizing various commodity programs. Learn about: - How to use commodity funding wisely - Commodity products vs. commercial products considering market price - Department of Defense Fresh Fruit/Vegetable Program - Manufacturers perspective of commodity use INTENDED AUDIENCE: Food Service Directors, Business Managers PRESENTERS: Jack Koser, Emeritus Christopher Dunn, PRSBO, Director of Food Service, Cocalico SD Kim Schneider, Regional K-12 Sales Manager, Advance Pierre Foods ANNOUNCEMENTS: All participants must sign-in on a Webcast Attendance Form for attendance/credit tracking. Forms are at the back of the handout packet. There are two forms each attendee need complete only ONE form as follows: - HOST LEA FORM use for all attendees from the same school/organization as the Host registrant. - GUEST FORM use for all Guest attendees from a school/organization different than the Host registrant. Host sites are asked to collect and submit information on every participant at your site. For credit to be given, Attendance Forms must be returned to PASBO by January 28. If you are disconnected at any time during the program, please repeat the logon procedure to reconnect. You can submit a question at any time using the Chat function at the left side of your screen type your question in the message box and click on Enter to send. Please track your CEU credits for PASBO Professional Registration. (Professional Registration CEUs = 1) Your evaluation of this program is important to us. The primary contact will receive an evaluation link via . Please provide feedback to ensure that PASBO programs are meeting your needs. This program is being recorded to provide access to those not able to participate in the live program and serve as a review tool. Find information in your handout. Check out the PASBO Store at for other webcast titles. Thank you for your participation! PASBO Webcast Presentation 1

2 Pennsylvania Association of School Business Officials MAXIMIZING YOUR COMMODITY DOLLARS January 21, 2015 Webcast (9:00 10:30 AM) Listen to audio over your computer speakers (If you prefer to listen by phone, you may dial-in using the numbers at the top of your screen. Phone lines will be available 10 minutes prior to the event start.) 1 Presenters Jack Koser, Emeritus Christopher Dunn, PRSBO, Director of Food Service, Cocalico SD Kim Schneider, Regional K-12 Sales Manager, Advance Pierre Foods 2 PASBO Webcast Presentation 2

3 Challenges/Opportunity Be smart each school district needs to maximize their dollars Make sure you have filled out the survey that Amanda at PA Department of Agriculture sends out each year. Due 1/16 a) It allows us to decide what she will purchase for us b) Gives you a chance to see what the items cost and is it worth to buy 3 Interesting Statistics Two largest turkey processors processed 1,532,399 lbs of turkey but over 100,000 lbs were unused Two largest potato processors processed 1,589,588 lbs of potatoes and over 100,588 lbs where unused Pa. had over 100,000 cases of food sitting at distributors for over 6 months 4 PASBO Webcast Presentation 3

4 Factors to consider FSD need to only order pounds that they will actually use. They should use the commodity calculator before they order to figure what they will use for the year. As everyone saw as of 7/1/2014, everyone s banks were emptied and brown box items were taken away This year Amanda will be looking at usage each month so set a day ½ through the month and check K- 12 and Processor link for your draw downs. 5 Things you need to know 1. Check prices of all brown box products, compared to prices of same items on your bid. (See examples) 2. Is commodity processing a good deal? (See examples) 3. Do you check refusal list sent out by Amanda? 4. Do you check your invoices to make sure you are getting commodity allowances 5. Do you look on processors link and K-12 to see if you are set-up to the proper distributor, 6. When you see you are running low in your bank, do you check with your brokers to see if they can get you more lbs 6 PASBO Webcast Presentation 4

5 Calculating cost plus delivery of product Examples 1. Peach cups(35.54 plus 3.00 handling) for 96 portions for a unit cost 35 cents. Bid price 50 cents so commodity product is cheaper 2. Brown box roasted chicken (68.07 plus 3.00 handling) for a cost of 2.36 per lb bid price 3. Pre-cooked meatballs cost before processing $2.79 lb. Our bid price through distributor $2.02 without using any commodities in the product 4. Burgers reg cost w/o commodities.36 cents. With commodities 9-11 cents 5. Cooked steak meat w/o commodities.63 cents. With commodities.20 cents 7 Comparison of cost of brown box, processed and open market Some examples of cost comparisons Frozen vegetables a. corn brown box.57cents lb-commercial.64 b. gr. beans br. box.51cents-commercial-.59 c. veg. beans 6/10 cns $15.13-commercial $ $4.31 cs savings 8 PASBO Webcast Presentation 5

6 Examples 1. Using bid price plus utilizing a coupon can save you more than processing. a. Contadina pizza sauce bid price less $15. per case up to 20 cs per school and the coupon is offered twice a year so your cost is compared to Red gold price less 4.44 commodity allowance for a net price of $19.85 savings of 9.26 per cs 2. using opportunity buys instead of using chopped and formed product and paying 1.75 before commodity allowance. So is it worth using your dollars to buy something that is 25 cents more a lb Before you use your commodity dollars. a. solid muscle B/S breast filets 1.50 lb b. Solid muscle tenders 1.46 lb c. Solid muscle breaded Filets 1.50 lb 9 Commercial quantity orders Can you take direct shipments from manufacturers - either commercial or processed product you can save anywhere from 10% to 20%. Allows you to get the bid price from the manufacturer, the commodity allowance and get the items you want when you want them. 10 PASBO Webcast Presentation 6

7 ITEM DIRECT PRICE DISTRIBUTOR PRICE NOI SAVINGS Tyson Beef Patty 2.15oz Land O Lakes 160 Slice American $14.99 $19.81 $4.82 $28.20 $45.47 $17.27 Mickey s WG 8 cut $5.03/ Pizza.63c / slice $6.97 /Pizza.84c /slice $1.94/pizza.24c / slice 11 Processed Commodities Fee For Service (FFS) Processed product is delivered to designated warehouse or school district. Billing comes from manufacturer to school district. Modified Fee For Service (MFFS) Processed product is delivered from distributor, billing comes from distributor. Commodity product can be stocked or special order. Net off Invoice (NOI) Processed product is delivered from distributor. The pass thru value (PTV) of the commodity, is rebated off the invoice. 12 PASBO Webcast Presentation 7

8 WEBSCM CODE #100208/ #100219/ #100220/ #100224/ # # Lbs. DF CN Case Servings Num. of Num of Num. of Case Count/ Drawdo Item # Description Equivalant Weight Per Cases / Menus / Cases / $DFV Serving Size wn per (oz.) (lbs.) Menu Menu SY SY case Chunky Applesauce Cinnamon Applesauce Applesauce Peach Fruit Cup Pear Fruit Cup Mixed Fruit Cup A12621 (w/grapes) CY ONLY 1/2 cup fruit 1/2 cup fruit 1/2 cup fruit 1/2 cup fruit 1/2 cup fruit 1/2 cup fruit Cost of commodity apples lbs 96 / 4.60 oz / 4.60 oz / 4.60 oz / 4.75 oz / 4.75 oz / 4.75 oz Total DF LBS Commodity Balances Processor Link / K-12 Foodservice Log in frequently for Commodity Balances Commodity Balance drawdown of 10% per month. 10% or less remaining by the end of the school year. 14 PASBO Webcast Presentation 8

9 Department of Defense Fresh Fruits and Vegetable Program PASBO Webcast Presentation 9

10 17 18 PASBO Webcast Presentation 10

11 Time for Questions Send text questions using the Chat function at the left side of your screen. Type message in box and click Enter to send. 19 REMINDER: Webcast host sites are asked to have every participant sign-in on an Attendance Form and return to the PASBO Office for attendance and credit purposes. Please note there are two different forms: - HOST LEA FORM use for all attendees from the same school/organization as the Host registrant. - GUEST FORM use for all Guest attendees from a school/organization different than the host registrant. Forms must be received by January 28. Thank you for your participation! 20 PASBO Webcast Presentation 11

12 Join us at these upcoming workshops: - Complying with GASB Pension Reporting* - January 22/Webcast - Elements of Food Service Administration* - January 27/ Harrisburg - Title IX Compliance Officer Duties - January 29/Webcast - Applications in Data Management - February Online Course (Course launch February 2) - Transporting Students with Behavioral Needs - February 10/ Webcast - Auditorium and Performing Arts Safety - February 11/ Webcast For info, visit 21 PASBO Webcast Presentation 12

13 The Farm to School Program Fact Sheet: Using DoD Fresh to purchase local produce The Department of Defense Fresh Fruit and Vegetable Program (DoD Fresh) allows schools to use their USDA Foods, Flexibility of cash reimbursement funds that a state can allocate to DoD purchases. Consistency Purchasing local foods through DoD Fresh USDA PASBO Farm Webcast to School Presentation Program Fact Sheet: Using DoD Fresh to Purchase Local Produce 131

14 What should states and school districts do if they want to source local foods through DoD Fresh? 1. contract with How produce is ordered orders with input from each school. Minnesota, for example, uses both models: some districts enter orders on behalf of all USDA PASBO Farm Webcast to School Presentation Program Fact Sheet: Using DoD Fresh to Purchase Local Produce 14

15 How produce is delivered from DoD Fresh with both special and general assistance funds. The Fresh Fruit and Vegetable Program a Learn more The The farmtoschool@fns.usda.gov. USDA PASBO Farm Webcast to School Presentation Program Fact Sheet: Using DoD Fresh to Purchase Local Produce 15

16 MAXIMIZING YOUR COMMODITY DOLLARS Webcast Recording Order Form The commodity system was designed with the dual purpose of providing food at low or zero cost to schools, while at the same time providing a guaranteed market for agricultural products. However, some Food Service Directors incorrectly perceive commodity dollars as free money. This webinar will discuss different perspectives and best practices for utilizing various commodity programs. Learn about: - How to use commodity funding wisely - Commodity products vs. commercial products considering market price - Department of Defense Fresh Fruit/Vegetable Program - Manufacturers perspective of commodity use A recording of the webcast program will be available for download approximately two weeks after program date. Whether you use it as a review or share it with fellow employees unable to attend the live webcast, the information is at your fingertips! Fill out and send your order form to PASBO today! Name: School Entity/Employer: Address: Title: City: State: Zip: Phone: Ext. Fax: If you are tax exempt, enter your tax ID here: (If tax ID is not provided, add 6% sales tax to your order below) Attendee Early Bird Discount Offer February 4 deadline! Webcast Attendee by February 4* Non-Attendee or after February 4 (*Available to paid webcast attendees only) Online $10 PASBO Member Online $40 Plus sales tax if applicable $ Non-member Online $65 Plus sales tax if applicable $ Total Amount Due $ Total Amount Due $ METHOD OF PAYMENT (Select one Payment required with order) Check Made Payable to PASBO Credit Card Account Number: Expiration: Cardholder s Name: Signature: Check out other available webcast recordings at PASBO Webcast Presentation 16

17 PASBO Webcast Attendance Form HOST LEA ATTENDEES WEBCAST HOST SITE INFORMATION: Use this form to submit the names of all attendees from the same School/Organization as the Host registrant. There is NOT a fee for additional attendees from the same LEA. CPE Credit is not available for this program. Attendance Form(s) must be submitted to PASBO within 7 days following program. Webcast Date: 1/21/15 Webcast Title: Maximizing Your Commodity Dollars Host Registrant: Host Site (School/organization): You must be listed and sign below (including the Host registrant if watching the program) to be counted as attending. If you are requesting PASBO CEU, you must check the appropriate column and provide your address. By signing below, I certify that I participated in the entire live webcast presentation. PRINT NAME TITLE SIGNATURE (Required for Credit) CEU Credit Please return this form by ONE of the following methods no later than 7 days following the program date: Mail to PASBO, PO Box 6993, Harrisburg, PA Scan and to krogers@pasbo.org Fax to (Cover sheet is not required) P:\Workshops\14 \WEBCASTS\WebcastAttendance-HostLEA-withoutCPE.doc PASBO Webcast Presentation 17

18 PASBO Webcast Attendance Form GUEST ATTENDANCE FORM If your LEA is the host webcast site, do not use this form! Report your attendance on the Host Attendees Form only. Use this form to submit the names of all Guest attendees from a School/Organization different than the Host registrant. Host site should collect forms and return to PASBO within 7 days following program. WEBCAST HOST SITE INFORMATION: Webcast Date: 1/21/15 Webcast Title: Maximizing Your Commodity Dollars Host Site (Name of school entity/organization): Name of Host Primary Registrant: GUEST PARTICIPANT INFORMATION: (One Guest per form) Attendee Name: Title: School Entity: I am a PASBO member and contact information is on file (You do not need to complete the contact information section) Employer : Mailing Address: City: State: Zip: Phone: ( ) Fax: ( ) I am requesting the following credit: (No credit can be given unless this form is signed & returned to PASBO) CEU Credit for PASBO Professional Registration. (CEU credits will be uploaded to your CEU history. You can view your history at ) (CPE Credit is not available for this program) I certify that I participated in the entire live webcast presentation. Participant s Signature Date Please return this form by ONE of the following methods no later than 7 days following the program date: Mail to PASBO, PO Box 6993, Harrisburg, PA Scan and to krogers@pasbo.org Fax to (Cover sheet is not required) (Credit is available for participation in the live program only) Webcast Fees (Paid one time per LEA): Member Non-Member HOST GUEST HOST GUEST Webcast $ $6 $1 $9 PASBO Webcast Presentation 18