CSIR-NATIONAL INSTITUE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES (CSIR-NISCAIR) Bid/Tender Document for

Transcription

1 CSIR-NATIONAL INSTITUE OF SCIENCE COMMUNICATION AND INFORMATION RESOURCES (CSIR-NISCAIR) Bid/Tender Document for Silk Screen Printing of Visiting Cards, Invitation Cards, Letterheads AND Digital Printing Works Last date of collecting tender: Last date of submission of Tender: Date of opening of Tender: (upto hours) (upto hours) (at hours) EMD: Rs, 8000/- Cost of Tender: Rs.300/- Signature of Issuing Authority: 1

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3 INVITATION FOR THE BIDS Silk Screen Printing of Visiting Cards, Invitation Cards, Letterheads AND Digital Printing Works Quotations are invited from the firm based in Delhi only for the Silk Screen Printing of Visiting Cards, Invitation Cards, Letterheads and Digital Printing Work for various types of Publication brought out by NISCAIR. NISCAIR may prepare a panel of two vendors for the above jobs who can execute the jobs on tight schedules as and when required. The total value of the work is Rupees Four Lakhs (approx.) The bidder may inspect various jobs printed by NISCAIR and have an idea about the nature of work involved in order to make estimates about the cost or work required to be done. Contact persons: Mrs. Supriya Gupta Head, Production, Phone, You are requested to submit your quotations in sealed envelope superscribing on it Quotations for the Silk Screen Printing of Visiting Cards, Invitation Cards, Letterheads and Digital Printing Works The bids complete in all respects and addressed to the DIRECTOR, NISCAIR, should reach at the following address latest by hours on CSIR-NISCAIR BOOKSHOP CSIR-National Institute of Science Communication And Information Resources Dr. K S Krishnan Marg New Delhi Ph: : Fax: & Website: 3

4 TECHNICAL SPECIFICATIONS AND PRICE SCHEDULE Silk Screen Printing AND Digital Printing (VISITING CARDS, INVITATION CARDS, LETTERHEADS, FOLDERS AND REPORTS) Kindly quote your rates as under: ITEMS Estimated Quantity* (a) 1. SILK SCREEN PRINTING OF VISITING CARDS (Enclose the samples of Imported Ivory/Good quality Art cards) a) Cost of typesetting, positive making and Silk Screen Printing (gloss/matt) on cards (Quote for per impression per packet of 100 cards) b) Cost of Imported Ivory/Art cards (per packet of 100 cards) 100 pkts 100 pkts Unit Rate (Rs) (b) 2. SILK SCREEN PRINTING OF INVITATION CARDS/ENVELOPES (Cards - Imported Ivory/Art card, Envelope White, good quality ) gsm) Total (Rs) (a) x (b) a) Cost of typesetting, positive making and Silk Screen printing (gloss/matt). Quote for per impression/col.) (Minimum order of 100 cards) Sizes: i) 5 x 7. ii) 5.5 x iii) 6 x iv) 10 x b) Cost of Imported Ivory/Art cards ( gsm) excluding typesetting, printing of following sizes: (Quote rate per card, Minimum order of 50 cards) Sizes: i) 5 x 7. ii) 5.5 x iii) 6 x iv) 10 x c) Cost of Creasing & Folding of Cards (per creasing & folding per hundred) 5000 d) Cost of Envelops (White, good quality, gsm paper) excluding typesetting, printing of following sizes. (Quote rate per Envelope, Minimum order of 50 envelopes) Sizes: i) 5 x 7 ii) 5.5 x 8.25 iii) 6 x 9 iv) 10 x SILK SCREEN PRINTING OF LETTERHEADS (a) Cost of typesetting & Screen Printing per impression per letterhead (Minimum order of 50 sheets per letterhead) (b) Cost of Executive bond/do paper (100 gsm) in Demy 4to/A4 size per sheet of letterhead (Minimum order of 50 sheets)

5 4. DIGITAL PRINTING (WITH PAPER/CARD): a) Cost of DIGITAL PRINTING IN 4-COLOUR per page of Demy 4to/A4 size on: (i) Imported Ivory Card (300 gsm) (ii) Imported Art Paper (130 gsm) (iii) Maplitho/Bond paper ( gsm) b) Cost of DIGITAL PRINTING IN 2-COLOUR per page of Demy 4to/A4 size on: (i) Ivory/Art Card (300 gsm) (ii) Imported Art Paper (130 gsm) (iii) Bond/DO Paper (100 gsm) c) Cost of DIGITAL PRINTING IN SINGLE COLOUR per page of Demy 4to/A4 size on: (i) Ivory/Art Card (300 gsm) (ii) Imported Art Paper (130 gsm) (ii) Maplitho/Bond paper (100 gsm) d) Cost of DIGITAL PRINTING IN 4-COLOUR per page of A3 size/11 x17 : (i) Ivory/Art Card (300 GSM) (ii) Imported Art Card (225 GSM) (iii) Maplitho/Imported art Paper/Bond paper ( GSM) Sum Total (Sl. No. 1 to 4):.. 5. COST OF DIE MAKING (Minimum 1 sq inch) 50 sqin 6. COST OF DIE PRINTING per card per colour (Minimum order of 100 cards) COST OF GUMMING per sheet a) Demy 4to/A4 size 1000 b) A3 size 100 *Figures given in the column Estimated Quantity are just for the reference, actual work may vary. After determining basket rates, the priority of empanelment will be decided on basis of lowest in sum total of rates quoted for items from 1 to 4 of Technical Specifications and Price Schedule. Note: - Samples of screen printing on visiting cards, invitation cards, letterheads, envelops and digital printing on imported card and paper as mentioned above must be enclosed. 5 Signature.. Name & Address... Official Seal & Phone no.

6 TECHNICAL EVALUATION CRITERIA The firm should have 1. Light Exposure system with different screen frames. 2. Past experience and performance in the similar work during the last three years (enclose two copies of the work orders). 3. Annual turnover of Rs. 50,000/-. 4. Should be able to provide To and Fro messenger service. 5. Two skilled manpower with experience in gloss and matt finish. 6. Valid PAN Card. 7. The firms must enclose an Affidavit on Rs. 10/-. Non-judicial Indian Stamp paper that the firm has never been blacklisted by any Govt. Deptt./Govt. Undertaking/any other agency. 8. Two telephone lines (one mobile no. is a must). EMPANELMENT/AWARD CRITERIA (a) NISCAIR will empanel two successful Bidder(s) whose bids have been determined to be substantially responsive and has been determined as the best evaluated bid provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily. (b) NISCAIR at its discretion may prepare a panel of Two High Quality screen printers. The jobs can be given to a firm which executes the quality works within a tight schedule as and when required. (c) The lowest quoting vendor (LQ-1) will be determined on the basis of Technical Evaluation Criteria and the Sum Total from Sl No. 1 to 4 of the Price Schedule. (d) Preference would be given to LQ-1 to match the Lowest determined rates. Lowest determined rates would be arrived at by taking itemwise lowest rates quoted by the responsive bidders. (e) In case LQ-1 refuses to match the lowest determined rates, the bidder offering the second lowest quote (LQ-2) will then be asked to accept these lowest determined rates and placed on the panel. If LQ-2 does not agree, LQ-3 will be asked to match the lowest determined rates. If none agrees to match these determined rates, then LQ-1 would be the sole vendor. (f) As far as possible, the work shall be entrusted to empanelled firms equally (±20%). (g) In case, if one firm fails to meet the tight schedule and quality standards then the work will automatically pass on to the other firm. So, quality work is most important. (h) Contract will be valid for a period of 24 months (TWO YEARS) from the date of signing of contract/award initially. However, the contract may be extended or curtailed at the discretion of the Director, NISCAIR, depending on the performance of the firm. 6

7 PERFORMANCE SECURITY (i) (ii) The Vendor should furnish Performance Security to NISCAIR for an amount of Rs. 40,000/- in accordance with the Conditions of contract, in the Performance Security Form prescribed by NISCAIR (Annexure-1) or another form acceptable to NISCAIR. The payment will be released subject to the production of this document. Failure of the successful Bidder to comply with the requirement of Performance Security shall constitute sufficient grounds for the annulment of the award in which event NISCAIR may make the award to the next evaluated bidder or call for new bids. GENERAL TERMS AND CONDITIONS OF THE CONTRACT 1. Quotation must be submitted ONLY ON THE ENCLOSED PROFORMA and every page must be signed by the authorized official of the quoting firm, failing which it is liable to be rejected. 2. If the firm fails to execute the job within the stipulated time or leaves the job incomplete or refuses to complete the work or takes more time than the schedule fixed then the firm will be liable to be penalized. The Director, NISCAIR, reserves the right to impose a penalty at his discretion. In such cases, The Director, NISCAIR reserves the right to the termination of the empanelment/contract without any advance notice and the firm will be black-listed. 3. Bills will be accepted and admitted only after completion of the work satisfactorily and approval of the concerned authorities. The firm should submit pre-received bills in triplicate accompanied by the delivery challans. 4. The Institute reserves the right to terminate the contract at any time without assigning any reason. In case of any dispute arising out of the job contract, the decision of the Director, NISCAIR will be final. 5. The Director, NISCAIR reserves the right to get any job printed from any screen printer enlisted in panel. 6. There will not be any enhancement of rates quoted and approved during the period of contract. 7. In case of (I) Default in maintaining time schedule; And/Or (II) Delayed and/or bad quality work, Penalty as per rules would be levied. 8. The firm would have to provide free messenger service for collecting the material and delivery of printed material at our Office. 9. The firm has to ensure safe custody of artworks, floppies, zips, CDs, etc. and in case of any loss or damage, the firm would have to make good of the loss at his costs. 7

8 10. Sub-contracting is not allowed. 11. Final deductions in the bill on account of short supply or bad quality would be done by the Institute. 12. This contract will remain valid for a period of 24 months (TWO YEAR) initially. However, the contract may be extended or curtailed at the discretion of The Director, NISCAIR, depending on the performance of the firm. 13. Digital printing quality must be of very high standard. Poor/bad quality job would not be accepted. Printed Samples of digital printing in 4-col and 2-col. must be enclosed. 14. Any effort by the Bidder to influence NISCAIR in its decisions on bid evaluation, bid comparison or empanelment/contract award decisions may result in rejection of the bid. 15. Incomplete quotation without EMD will be rejected. 16. The Earnest Money (EMD) amounting to Rs 8000/-(Rupees Eight Thousand only) by way of Demand Draft in favour of The Director, NISCAIR, New Delhi issued by a scheduled bank, should accompany the original tender. All tenders which are received without earnest money will be rejected. 17. In case, if felt necessary, a committee may visit the premises of the vendor to ensure the availability of the equipments. 6. ARBITRATION 1. In the event of any question dispute / difference arising under the agreement or in connection herewith (except as to matters the decision of which is specially provided under this agreement) the same shall be referred to the sole arbitration of DG, CSIR or his nominee. 2. The award of the arbitrator shall be final and binding on the parties. In the event of such arbitrator to whom the matter is originally referred unable to act for any reason whatsoever, the Director-General, CSIR shall appoint another person to act as arbitrator in place of the outgoing arbitrator in accordance with the terms of this agreement. The arbitrator so appointed shall be entitled to proceed with the reference from the stage which it was left by his predecessor or afresh as the case may be. 3. The Arbitrator may give interim award (s) and / or directions, as may be required. 4. Subject to the aforesaid provision, the Arbitration & Conciliation Act, 1996 and the rules made hereunder and any modification thereof from time to time being in force shall be deemed to apply to the arbitration proceedings under this clause. 8

9 ANNEXURE-1 PROFORMA FOR BANK GUARANTEE FOR PERFORMANCE SECURITY (To be stamped in accordance with the stamp act) Ref: :.. Bank Guarantee No To The Director National Institute of Science Communication And Information Resources Dr. K.S. Krishnan Marg, New Delhi Dear Sir, In accordance with the Award of Scanning/Outputting(Imagesetting) Work Contract at NISCAIR, M/s (hereafter called the Vendor) having their Registered/Head Office at wish to avail the same. As an irrevocable Bank Guarantee against supply of goods and its warranty for an amount of (Rupees.. ), equivalent to the.% of the contract price is required to be submitted by the Vendor as a condition precedent for the award of contract, which amount is liable to be forfeited/adjusted on the happening of any of the following: 1. If the Vendor withdraws his contract during the period of contract specified by the Vendor on the bid form. 2. If the Vendor, having been accepted the Award of contract (a) fails or refuse to execute the contract within the stipulated time, i.e., 10 days (b) fails or refuse to provide the satisfactory services during the warranty period. We, the Bank at having our head office at.and local office Guarantee and undertake to pay immediately on demand by National Institute of Science Communication & Information Resources, the amount of.... (Rupees.) without any reservation, protest, demur and recourse. Any such demand made by National Institute of Science Communication & Information Resources shall be conclusive and binding on us, irrespective of any dispute or difference raised by the Vendor. The Guarantee shall be irrevocable and shall remain valid up to.., if any further extension of any guarantee is required, the same shall be extended to such required period on receiving instructions from M/s on whose behalf this guarantee is issued. In witness whereof the bank through its authorised officer, has set its hand and stamps on this. day of Witness 1) Signature:.. Name.. Address.. 2) Signature. Signature.. Name: Name Address (Designation with stamp). 9