SAN JOAQUIN COUNTY PURCHASING AND SUPPORT SERVICES PURCHASING DIVISION

Transcription

1 SAN JOAQUIN COUNTY PURCHASING AND SUPPORT SERVICES PURCHASING DIVISION David M. Louis, C.P.M., CPPO, CPPB Director Jon Drake, C.P.M. Deputy Director Date: November 9, 2011 To: From: Bid#6769 Janitorial Services for Stockton Metropolitan Airport Gina Gutierrez, Deputy Purchasing Agent Subject: Addendum #1, to Bid# 6769 Janitorial Services for Stockton Metropolitan Airport PLEASE NOTE: This addendum must be signed and returned with your proposal. Failure to do so will cause rejection of your proposal. This Addendum No.1 forms part of the Invitation to Bid#6769 and shall supersede the original specifications of the above entitled Bid wherein it contradicts same. This Addendum provides clarification to the following specifications as well as clarification to questions submitted: GENERAL CLARIFICATIONS: Page 4, Section 4.1 states that the bids are due at 2:00pm, PST, Wednesday November 16, Please disregard that date. Bids are due at 2:00pm, PST, FRIDAY, NOVEMBER, 18, Attachment K, under location states that services are Monday-Friday. Please disregard these days, services for this location shall be from MONDAY-SUNDAY. See attached Exhibit A for the Stockton Metropolitan Airport Upper level vacant offices floor plan. This is a representation of the areas that will only need to be cleaned quarterly. See attached REVISED ATTACHMENT K JANITORIAL SERVICE PRICING SHEET. An additional line has been added to incorporate the discount to be received for the vacant offices. As office become occupied they will be added back onto the contract. RETURN REVISED ATTACHMENT K WITH YOUR BID. County is requiring at least 2-ply toilet tissue. PROVIDE ALONG WITH YOUR BID A LIST OF PRODUCTS THAT YOU ARE PROPOSING TO PROVIDE. This will include Toilet tissue, paper towels, toilet seat covers, trash can liners, hand cleaner, and air fresheners. QUESTIONS AND ANSWERS: Question 1: Cover page and also page 3 states that the due date for proposals is on Friday, November 18 at 2PM. But on Page 4 it states that the due date is on Wednesday, November 19 at 2PM. Please clarify exact due date and time for proposals. Answer: Due date is Friday, November 18, 2011 at 2:00pm, PST. Friday, November 18, 2011 Page 1 of 5

2 Question 2: How much is the background TSA Background Check, security training, and airport ID badging fees as stated on page 21 of RFB? Answer: The badge fee is $65 for new badges (valid 2 years) and $25 for renewals. Security Training Class will be provided at no cost to vendor. This class usually lasts 1-2 hours. Security ID Badge paperwork is available at the airport website indicated below: Question 3: Please clarify how to submit cost sheet. Is this to be included only inside of the Original Copy in a sealed envelope only? Or a separate sealed envelope should carry the Original Copy with the Cost sheet integrated? Answer: Please submit pricing sheet in a separate sealed envelope. The sealed envelope can be included in package with original bid. Question 4: How many cases of paper towels, toilet paper, seat covers, and soap are currently purchased per year? Answer: The airport spends approximately $5,000 per year on paper products and supplies. Question 5: Nine (9) holidays were listed in the agreement. Is the airport closed those holidays? Answer: The airport terminal is not closed on holidays if flights are scheduled during those days. Question 6: Are the 56 hours per week designated for basic janitorial or do those hours include the quarterly, bi-annual, and annual projects as well? Answer: They include all work indicated in the scope of work. Question 7: Can we get an annual grand total for all cleaning hours reported by current cleaning vendor? Answer: The County does not have that information at this time. Question 8: Will the county allow a clause for price increase/renegotiation if there is a minimum wage increase, healthcare mandate, or some other form of governmental requirement? Answer: County requests firm pricing for the first two years. See Section 7.5 of Bid Document regarding Cost of Living Increases. Question 9: Will the county require vendors to show payroll records to enforce the no subcontract stipulation? Answer: County will request necessary paperwork if needed, see section of bid document. Question 10: What is the currently monthly service charge? Are the bi-annually window cleaning services included in their current monthly bid price? Floors and Carpet? Answer: $3590 per month. Yes, this contract is all inclusive of those services. Friday, November 18, 2011 Page 2 of 5

3 Question 11: Is the current contactor providing consumables under the original RFP? Answer: No. Question 12: On the cafeteria wood floors, do we only sweep and mop or is there any other floor care maintenance required? Answer: Floors are to be swept and mopped daily as well as monthly and quarterly maintenance as described in Exhibit B of Bid Document. Question 13: What is the daily average population? Answer: Approximately 300 people. Question 14: Page 6, item The request calls for the services provider to supply in addition to cleaning equipment and Cleaning supplies to provide consumable for the restrooms. As schedules fluctuate for the flights coming and leaving the airport, can more information be provided on the history of supplies being used, employees of the airport, and airlines at the airport? Answer: Currently the airports houses only one airline, Allegiant Air. The schedule varies throughout the year. Current janitorial typically staffs the airport with one individual. Airport currently spends approximately $5,000 per year on consumables. Question 15: Page 8, item 7.13 County Holidays at the walk through and after reviewing the ticket counter and flight schedules that were provided at the walk through, please clarify. Stockton Metropolitan Airport is to be serviced 7 days a week, including holidays? Answer: Yes. Question 16: Page 8, item 7.17 Janitorial Act so as to comply with 7.17 and SB20 can the County provide an head-count or number of personnel needed to be honored? Answer: The current company has one (1) employee on staff. Question 17: Do you have some historical records that would show average product usage or average costs that was typical for the airport, recently if possible? Answer: The airport currently spends approximately $5,000 per year on consumable products. END ADDENDUM #1 Please contact me if you have any questions, (209) Signature / Print Name Company Name Friday, November 18, 2011 Page 3 of 5

4 Exhibit A Stockton Metropolitan Airport Upper Level VACANT Offices Floor Plan E N S W Room sq. ft. Room sq. ft. Room sq. ft. Room sq. ft. Room sq. ft. Suite sq. ft Suite 206A 105 sq. ft. Suite sq. ft. Suite sq. ft. Suite sq. ft. Suite sq. ft. Total: 4377 sq. ft. of Vacant Space Friday, November 18, 2011 Page 4 of 5

5 **REVISED**ATTACHMENT K - JANITORIAL SERVICE PRICING SHEET BIDDER MUST BID FIRM PRICES TO PERFORM 100% OF THE SERVICES LISTED IN THE SPECIFICATIONS. PRICING SHALL NOT BE BASED SOLELY ON SQUARE FOOTAGE OF FACILITY AS IT IS NOT ALL USABLE SPACE. (PRI CI NG INCL UDI NG S UP P L I E S) # of Employees Location Monthly Year 1 Annually Year 1 Monthly Year 2 Annually Year 2 STOCKTON METROPOLITAN AIRPORT Building (Service Monday - Sunday) Approx. Sq. Ft. = 46,500 $ $ $ $ Hourly Rate for Extended Airline Schedule $ Hourly Rate for Emergency Services $ Hourly Rate for Special Events $ Monthly Discount for Vacant 4377 sq. ft (illustrated in Exhibit A) $ By submitting a bid, bidder acknowledges and accepts the conditions and all terms and conditions contained in the Request for bid. Bidder must respond to the following questions to be considered: 1) Do you have the necessary workforce? 2) Does the firm have the equipment needed to perform? 3) Do you have the necessary licenses and insurance? Y N Above pricing shall remain firm for the awarded twenty-four (24) month period. Firm Name Signature of Authorized Agent Mailing Address Print Name & Title of Authorized Agent City State Zip Date Phone Fax TO BE SUBMITTED IN A SEPAR ATE SEALED ENVE LOPE Friday, November 18, 2011 Page 5 of 5