9 th Annual Conference

Transcription

1 9 th Annual Conference April 20, 2018 Dear Forage Industry Partners, Foundation Forage: Built from the Ground Up. This is the theme for the national conference to be held by Canadian Forage and Grassland Association (CFGA) in Calgary November 14 & 15, I invite you to be part of developing the Canadian forage sector with us through sponsoring this event. The CFGA national conference is an opportunity to engage with stakeholders across the sector; to learn, improve and build networks. This meeting is your chance to tap into the largest land use sector in Canadian agriculture. Canada is home to 70 million acres of forage and grassland production. This production is the backbone of Canada's ruminant industry. So, please join with us to build and promote the 2018 CFGA conference. The conference program for 2018 will include many networking opportunities with two days of breakfast, lunch and two breaks. Your presence with a banner or booth is sure to be recognized by industry stakeholders at all levels. You may wish to add your brand to one of the networking breaks by purchasing a sponsorship package with that option. Attendance of 150 industry participants is expected. This audience will include producers, input suppliers, service providers and government senior-level representatives of major industry players. Attendees from coast to coast, eager to learn about new forage practices, network with colleagues, discover new research on forage and grasslands, explore carbon sequester and improve environmental management. Please find sponsorship opportunities detail attached. There are many partnership levels with associated benefits for each. I encourage you to consider which level aligns best with your company s business, marketing objectives and budget. Please consider partnering with the CFGA to celebrate Canada s largest agricultural sector in Calgary this November. If you have any questions, or require clarification of any details, please contact our Conference Coordinator Bev DeVries (contact details attached). We look forward to working with you! Cedric MacLeod Executive Director, CFGA conference@canadianfga.ca Website:

2 SPONSORSHP OPPORTUNITIES Conference 201 9th Annual Conference Canadian Forage & Grassland Association November 13-15, 2018, Sheraton Cavalier, Calgary, AB Foundation Forage: Built from the ground up The Foundation at every level, CFGA sponsors will be recognized with: Corporate logo with hyperlink on the conference webpage Corporate logo in sponsor slides to run on a loop during all breaks at the event Acknowledgement in the conference booklet Acknowledgement in CFGA newsletter Option to include a promotional item in the registration packet Verbal recognition during conference Building up add to your sponsor benefits by choosing a level that fits your goals for corporate support. Exhibits for $750 your company can be on display. A six foot table with two chairs set in the foyer and buffet areas of the conference. Complimentary exhibit space is offered with some packages. Banner Stands The main meeting room will showcase pop-up or banner stand displays for sponsors over $2,000 (max. 40 wide and one unit limit). Advertising Space The CFGA newsletter and the Conference Program provide the opportunity to showcase your company in print. Choose from a variety of packages with ad space from ¼ page to full page, logo inclusion as a CFGA sponsor and the option to submit newsletter articles. Awards The CFGA awards luncheon is the central event during the conference. Your sponsorship package could include VIP seating for the event or even the opportunity to create an award. Branding a Session Portions of the program can be branded with your corporate image. This branding includes: tent cards with your logo on conference room tables; recognition from the podium and; your logo on the agenda page in the conference program booklet.

3 Benefits Conference $500 Exhibitor Package $1500 Registration Package $2500 Break or Session $3000 Lunch / Reception $5,000 Main Stage $7,500 Tier 3 $3000 Tier 2 $5,000 Tier 1 $7,500 and above Foundation Benefits Exhibit Space Pop Up Display Conference Registrations for 2 days Pre-Conference Bus Tour Branding a Portion of the Conference Program Break (4) or Session (7) Welcome Reception OR Lunch Main Stage Upgrade to logo in Conference Booklet CFGA Awards Luncheon VIP VIP VIP VIP VIP Award Ad in Conference Booklet ¼ Page ½ Page Full Page CFGA Newsletter content subject to CFGA appoval One Article Two Articles One Article Two Articles Recognized as sponsor at CFGA World Dairy Expo exhibit Included as a general sponsor of CFGA

4 Exhibitors Information Contact us Conference Coordinator Bev DeVries Ph: Website: Exhibit availability The number of spaces available is limited and will be reserved on a first come, first served basis. Cut off date for exhibit bookings is Monday, October 1, Exhibit fee - $750 Fee includes one six foot draped table and two chairs Any staff or attendants are required to register for the conference Exhibitor package - $1,500 Fee includes one six foot draped table and two chairs Includes conference registration for one person Includes recognition as a conference sponsor Any staff or attendants are required to register for the conference Exhibit Hours Tuesday, November 13 Welcome Reception 6 p.m. 7:30 p.m. Wednesday November 14 8:30 a.m. 5:30 p.m. - two networking breaks and lunch Thursday November 15 8:30 a.m. 4:30 p.m. one networking break and awards lunch Set-up and Tear-down s and Exhibitors may set up their displays commencing at noon and no later than 5:30 p.m. on Tuesday, November 15, All materials on display will remain in place until conference adjournment at 5 p.m. on Thursday, November 17, 2018 Removal of all materials is the responsibility of the owner and must be completed no later than 6 p.m. on Thursday November 17, 2018 By submitting a sponsorship/exhibitor form the Company/Organization agrees to abide by all rules of signage, posting and fire regulations of the hosting facility. Cut-off date for exhibit bookings is Monday October 1, 2018.

5 s & Exhibitors Form Cut-off date for sponsor commitment and exhibit bookings is Monday October 1, Company or Organization Name: Contact person: Address: Phone Number: Invoice sponsorship and exhibit fees to this address: Do you wish to book Exhibitor Space? (Please circle one) Yes No ship Package Chosen: (Please circle one) Conference $500 Exhibitor Package $1500 Registration Package $2500 Break $3000 Lunch / Reception $5,000 Main Stage $7,500 Tier 3 $3000 Tier 2 $5,000 Tier 1 $7,500 and above Calculate Amount: Package Amount $ If Exhibit included + $0 If Exhibitor only or adding it on + $750 Total Amount to be invoiced: $ I have read and accept the terms and conditions and agree to comply. Authorized Signature: For more information or to submit this form please contact Bev DeVries at or conference@canadianfga.ca

6 Terms & Conditions Invoicing After submitting your sponsorship form and invoice will be sent to you with details of payment options. A receipt will be issued once payment has been processed. Logo Submission Please send two files: A low-resolution.jpg file for web based and electronic use A high-resolution vector illustration version (e.g. Adobe Illustrator or equivalent) saved to.eps format for print production. Cancellation and Refund Policy There will be no refunds of payments made for sponsorships or exhibit spaces. If there are extenuating circumstances please contact the conference coordinator for special consideration. Set-up and Tear-down s and Exhibitors may set up their displays commencing at noon and no later than 5:30 p.m. on Tuesday, November 15, All materials on display will remain in place until conference adjournment at 5:00p.m. on Thursday, November 17, 2018 Removal of all materials is the responsibility of the owner and must be completed no later than 6:00 p.m. on Thursday November 17, 2018 Limitation of Liability All property of the company (or organization) exhibiting or displaying materials will remain in the care, custody and control of a the company s designated representative while in transit to or from the primary location and while within the confines of the conference area. Exhibitors are advised to consult with their insurance company regarding coverage of their materials and other property against loss or damage, and public liability insurance agains injury to individuals and the property of others. Each Company (or organization) shall be fully responsible to pay for any and all damages to property owned by the host hotel, its owners or manager, which result from any act or omission of the Company. The Company agrees to defend, indemnify and hold harmless the Hotel, its owners, managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from the Compnay s use of the property. The Company agrees to strictly adhere to, and comply with the applicable terms and conditions in this agreement regarding the premises and further the Company shall at all times protect, indemnify, save and hold forever harmless the Canadian Forage and Grassland Association, its members and administrators, its directors, contractors and employees from any damage or charges imposed for violation of any law or ordinance, whether occasioned by the negligence of the Company, as well as from any and all loss, cost, damage liability or expense arising from any accident or other occurrence.