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Transcription

1 ªª dsunzh; HksM+ o Åu vuqla/kku lalfkku jk"v "Vª ªh; d`f"k vfhkuo ifj;kstuk nwjhkk"k% 1437&22521] ] QSDl& $91&1437& vfodkuxj ¼rglhy&ekyiqjk] ftyk Vksad½ok;k t;iqj jktlfkku ¼Hkkjr½ CENTRAL SHEEP & WOOL RESEARCH INSTITUTE NATIONAL AGRICULTURAL INNOVATION PROJECT AVIKANAGAR (TEHSIL-MALPURA, DISTT. TONK) VIA: JAIPUR RAJASTHAN (INDIA) No. 1(561)SP/NAIP/2013/ Date: To: INVITATION FOR QUOTATIONS FOR SUPPLY OF GOODS AND EQUIPMENT UNDER NATIONAL SHOPING PROCEDURES M/s Subject: - Invitation of quotation for supply of DESK TOP COMPUTERS. Sir, On the behalf of the competent authority sealed quotations are invited by the undersigned for the following items of goods/ equipment. Guiding specification and other technical details:- S.No. Description of goods and allied services Qty (Nos.) 1. DESK TOP COMPUTERS 25 Nos. Specification : CPU: Intel Core i or higher, 3.4 GHz, 8 MB Cache or better. Chipset: Intel Q77 Express or higher on OEM Motherboard. Bus Architecture : 4 PCI (PCI/ PCI Express) Memory: 4 GB 1333 MHz DDR3 RAM with 8 GB Expandability. Hard Disk Drive: 1TB 7200 rpm Serial ATA HDD or higher. Monitor: 47 cm (18.5 inch) larger LED/ TFT Digital Colour Monitor TCO- 05 certified. Keyboard : 104 keys Mouse: Optical with USB interface. Bays: 3 Nos. or above. Ports: 6 USB Ports (with at least 2 in front), audio ports for microphone and headphone in front. Cabinet: Small form factor (Max. 16 Litres). DVD ROM Drive: 8X or better DVD RW Drive. Networking facility: 10/100/1000 on board integrated Network Port with remote booting facility remote system installation, remote wake up, out of band management using any standard management software. Operating System: Windows 8 Professional Upgrade with Windows 7 Professional Media and Documentation and Certificate of Authenticity. MS Office 2013 Standard Academic with Certificate of Authenticity. Power Management: Screen Blanking, Hard Disk and System Idle Mode in Power On, Set up Password, Power supply SMPS Surge protected. Warranty AMC *Where ISI certification marked goods are available in market, procurement should generally be limited to goods with those or equivalent marking only. 1. Government of India has received a Credit from World Bank in various currencies equivalent to US$... towards the cost of National Agricultural Innovation Project and idents to apply part of the proceeds of this credit to eligible payments under the contract for which this invitation for quotation is issued.

2 1. Quoted/Bid Price (a) The bidder shall quote for items in the format of quotation attached. (b) All duties, taxes and other levies payable on the raw materials and components shall be included in the total price. (c) Sales tax in connection with the sale shall be shown separately. (d) The rates quoted for each item shall be fixed for the duration of the contract and shall not be subject to adjustment. (e) Rates or partial quantity of an item is not acceptable. (f) The contract shall be for the full quantity as described above. Corrections, if any, shall be made by crossing out, initialing, dating and re writing. (g) THE PRICES SHALL BE QUOTED IN INDIAN RUPEES ONLY ON FOR AVIKANAGAR BASIS INCLUDING ALL EXPENSES/TAXES. (i) The original tender document duly signed and sealed on each page shall be submitted along with quotation. (j) Delivery period of goods: Immediately or within one month or specify the date for delivery in the quotation for the signing of the contract. (k) Erection/installation and commissioning are to be completed within 15 days of delivery of goods at site (l) Training of purchaser s operator(s) for operation the goods ordered, as and if necessary: This Institute operator(s) is/are to be trained for a period of weeks /days at purchaser s premises/supplier s premises successfully operating the goods purchased. The training shall be completed by Each bidder must submit only one quotation. 3. Validity of quotations: The quotation shall remain valid for a period not less than 60 days after the deadline fixed for submission of quotations. 4. Evaluation of quotations : The purchaser will evaluate and compare the quotations determined to be substantially responsive i.e., which are properly signed, and confirm to the terms and conditions and specifications in the following manner : (A) (B) The evaluation will be done excluding the sales tax. If the bidder has included the sales tax in his quotation for the item rate, it will treated as through it is exclusive of the sales tax and no down loading of sales tax will be made; The evaluation would be done for all the items put together. The items for which no rates Have been quoted would be treated as Zero and the total amount would be computed accordingly. The bidder who has quoted for partial quantity of anyone or more item(s) would be treated as non-responsive. Purchaser will award the contract to the responsive bidder whose total cost for all the items put together is the lowest. 5. Awrad of contract : a) The Purchaser will award the contract to the bidder whose quotation has been determined to be substantially responsive and who has offered the lowest price. b) The Purchaser reserves the right at the time of contract award to increase or decrease the quantities of items indicated in para 2 above by 25% without any change in the unit price or any other terms and conditions. c) The Purchaser prior to the expiration of the quotation validity period will notify the bidder whose quotation is accepted of the award of contract. The terms of the accepted offer shall be incorporated in the Purchase Order. d) Normal commercial warranty/guarantee shall be applicable to the supplied goods; e) Payment will be made immediately after the delivery of the goods/equipment and satisfactory installation of the equipment i.e. 30 days within their acceptance through E-paytment f) Notwithstanding the above, the Purchaser reserves the right to accept or reject any quotations and to cancel the bidding process and reject all quotations at any time prior to the award of the contract.

3 g) Liquidated Damage Clause: If any time during the performance of contract, the supplier encounters conditions hindering timely delivery of the goods, the supplier shall promptly inform the purchaser in writing the fact of the delay and likely duration of the same. After receipt of supplier s communication, the purchaser shall decide as to whether to cancel the contract for the un-supplied portion after the existing delivery period, or to extend the delivery period suitably by issuing in amendment to the contract. If the supplier fails to deliver the goods and/ or perform the services within the contractual delivery period for reasons other than circumstances beyond supplier s control (which will be determined by the purchaser) and the purchaser extends the delivery period, the purchaser will also deduct from the contract price, as liquidated damages, a sum equivalent to 0.5% (half per cent) of the delivered price of the delayed goods or unperformed services for each week of delay or part thereof until actual delivery or performance. The maximum limit of such deduction will, however, be 10% (ten percent) of the contract price of the delayed goods or services). Further, during such delayed period of supply and/ or performance, the supplier shall not be entitled to any increase in price and cost, whatsoever, on any ground. However, the purchaser shall be entitled to the benefit of any decrease in price and cost on any ground, whatsoever, of the goods & services, supplied during the period of delay. The purchaser s letter (to the supplier, with copies endorsed to other concerned) extending the delivery period will be subject to the above conditions. h) Dispute Resolution Mechanism If any dispute or difference arises between the purchase and supplier relating to any matter connected with the contract, the parties shall make every effort to resolve the same amicably by mutual discussion. However, if the parties fail to resolve the dispute or difference by such mutual discussion within 30 days, either the purchaser or the supplier may give notice to the other party of its intention to refer the same to arbitration. The arbitration shall commence thereafter. The arbitration shall be conducted by a sole arbitrator, who will be appointed by the Secretary, ICAR/Director CSWRI and the procedure to be followed in this respect will be as per the Indian Arbitration and Conciliation Act The venue of the arbitration shall be the place (CSWRI, Avikanagar), from where the contract is issued. i) RIGHT OF ACCEPTANCE: This office does not pledge itself to accept the lowest or any tender and reserves itself the right of accepting the whole or any part of the tender or portion of the quantity offered and you shall supply the same at the rates quoted. You are liberty to tender for the whole or any portion or the state in the tender that the rate quoted applies only if the entire quantity is taken from you. 8. LAST DATE AND TIME OF RECEIPT OF QUOTATIONS: You are requested to submit the sealed quotations superscribed on the evelope as Quotations for the supply of DESK TOP COMPUTERS. Due on latest by 1.00 PM hours on (date). 9. SPECIAL INSTRUCTIONS:- If you are a manufacturer please enclosed a copy of certificate If you are authorized dealer please enclosed a certificate that you are a authorized dealer of the manufacturer. If you are registered by this centre kindly inform the registration letter no. & date. Payment could only be made after installation of equipment hence all items/consumable required for upto installation may be included in you tender. A copy of users list (Supply Order) to whom you have supplied this equipment last two years be enclosed. We look forward to receiving your quotations and thank you for your interest in this project. Yours Sincerely, Asstt. Admn. Officer CSWRI, Avikanagar

4 FORMAT OF QUOTATION Sl. No Description Goods 1 DESK TOP COMPUTER Specifications Qty. Unit Unit Rate in ` Total Amount in Indian Rupees In Figures In words In Figures In Words TOTAL ` Sales Tax ` GRANT TOTAL ` (FOR AVIKANAGAR) Gross Total Cost: `... We agree to supply the above goods in accordance with the technical specifications for a total contract price of `...(amount in figures ) (`.... amount in words) within the period specified in the Invitation for Quotations. We also confirm that the normal commercial warrantee/guarantee of...months shall apply to the offered goods. We hereby certify that we have taken steps to ensure that no person acting for us or on our behalf will engage in bribery. Signature of Supplier Name Address Date: Phone No. 1. F.O.R. 2. Payment 3. VAT/TAX 4. Validity 5. TIN No. 6. PAN No. 7. Warranty 8. Installation 9. Delivery

5 COMPLIANCE SHEET OF DESK TOP COMPUTERS DESK TOP COMPUTERS Yes / No Remarks CPU: Intel Core i or higher, 3.4 GHz, 8 MB Cache or better. Chipset: Intel Q77 Express or higher on OEM Motherboard Bus Architecture : 4 PCI (PCI/ PCI Express) Memory: 4 GB 1333 MHz DDR3 RAM with 8 GB Expandability. Hard Disk Drive: 1TB 7200 rpm Serial ATA HDD or higher. Monitor: 47 cm (18.5 inch) larger LED/ TFT Digital Colour Monitor TCO- 05 certified. Keyboard : 104 keys Mouse: Optical with USB interface. Bays: 3 Nos. or above. Ports: 6 USB Ports (with at least 2 in front), audio ports for microphone and headphone in front. Cabinet: Small form factor (Max. 16 Litres). DVD ROM Drive: 8X or better DVD RW Drive. Networking facility: 10/100/1000 on board integrated Network Port with remote booting facility remote system installation, remote wake up, out of band management using any standard management software. Operating System: Windows 8 Professional Upgrade with Windows 7 Professional Media and Documentation and Certificate of Authenticity. MS Office 2013 Standard Academic with Certificate of Authenticity. Power Management: Screen Blanking, Hard Disk and System Idle Mode in Power On, Set up Password, Power supply SMPS Surge protected. Signature with seal M/s Address Mobile