TICKET SELLERS 3. SENIOR CITIZENS (62 YEARS AND OLDER) MAY PURCHASE A STUDENT TICKET.

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1 Tournament GATE Accountability and Security TICKET SELLERS 1. RESPONSIBLE ADULTS, AND NOT STUDENTS, SHOULD FILL THIS IMPORTANT RESPONSIBILITY. (YOUNG PEOPLE SHOULD NOT BE PUT IN A POSITION OF BEING RESPONSIBLE FOR SOMEONE ELSE S MONEY, OR IN A POSITION WHERE CONFRONTATIONAL ADULTS CHALLENGE THEIR EFFORTS TO SUSTAIN MIAA TICKET POLICIES.) 2. BE CERTAIN TO HAVE SUFFICIENT CHANGE. (GUIDING THOUGHT - HAVE AT LEAST A ONE-DOLLAR BILL FOR EACH OF THE TOTAL NUMBER OF FANS YOU ANTICIPATE.) 3. SENIOR CITIZENS (62 YEARS AND OLDER) MAY PURCHASE A STUDENT TICKET. 4. PRE-SCHOOL AGE CHILDREN (5 AND UNDER) MAY BE ADMITTED WITHOUT CHARGE. (IF QUESTIONABLE, ASK CHILDREN, AND NOT THE ADULTS, THEIR AGE.) 5. DISPLAY A COPY OF THE TICKET/COMPLIMENTARY PASS POLICIES. 6. THANK EACH INDIVIDUAL WHO MAKES A TICKET PURCHASE. 7. IF A POLICE DETAIL IS ASSIGNED TO THE EVENT, THEN ONE OFFICER SHOULD ALWAYS BE WITH THE MONEY. 8. UPON THE CLOSE OF TICKET SALES AT LEAST TWO PEOPLE, WITH A POLICE OFFICER (IF ONE IS ASSIGNED), SHOULD RELOCATE TO A SAFE AND SECURE ROOM TO RECONCILE CASH AGAINST UNSOLD TICKETS. ONCE THAT EXERCISE IS CONCLUDED, ALL PARTIES PRESENT SHOULD SIGN OFF ON THE RESULT. MIAA Tournament Site Managers 10/8/14 Page 1

2 Tournament GATE Accountability and Security TICKET TAKERS 1. RESPONSIBLE ADULTS, AND NOT STUDENTS, SHOULD FILL THIS IMPORTANT RESPONSIBILITY. (YOUNG PEOPLE SHOULD NOT BE PUT IN A POSITION WHERE CONFRONTIVE ADULTS CHALLENGE THEIR EFFORTS TO SUSTAIN MIAA TICKET POLICIES.) NO ONE IS TO PASS THROUGH WITHOUT PRESENTING A LEGITIMATE TICKET. 2. PRE-SCHOOL AGE CHILDREN (5 AND UNDER) MAY BE ADMITTED WITHOUT CHARGE. (IF QUESTIONABLE, ASK CHILDREN, AND NOT THE ADULTS, THEIR AGE.) 3. BE CERTAIN TO KNOW THE COLOR OF TICKETS BEING UTILIZED. DO NOT ACCEPT A TICKET THAT MAY HAVE BEEN ACQUIRED ELSEWHERE. 4. PRESENT THE TICKET BUYER WITH A STUB, WHILE RETAINING THE OTHER PORTION OF THE TICKET, WHICH WILL BE FORWARDED TO THE MIAA OFFICE. BE CORDIAL AND EXPRESS A POSITIVE: ENJOY THE GAME, OR THANKS FOR YOUR SUPPORT, ETC. 5. TICKET STUBS DO NOT ADMIT, OR RE-ADMIT. (IF RESTROOM FACILITIES OR CONCESSIONS ARE OUTSIDE THE TICKET COLLECTION AREA, THEN A HAND-STAMP MUST BE USED WHEN A PERSON IS REQUIRED TO LEAVE THE COMPETITION VENUE.) 6. BE CERTAIN TO HAVE A COPY OF THE TICKET/COMPLIMENTARY PASS POLICIES DISPLAYED. 7. DON T BELIEVE STORIES. EXPERIENCE PROVES THAT MOST ARE SIMPLY THAT! MIAA Tournament Site Managers 10/8/14 Page 2

3 Tournament VENUE Security and Safety ADDITIONAL TICKET GATE SECURITY 1. RESPONSIBLE ADULTS, NOT STUDENTS, SHOULD BE ASSIGNED TO ANY OTHER AREA OF THE VENUE WHERE IT WOULD BE POSSIBLE FOR PEOPLE TO ENTER. ALL, EVEN THOSE WITH LEGITIMATE CREDENTIALS, SHOULD BE SENT TO THE TICKET/PASS AREA TO PURCHASE TICKETS OR TO SIGN IN. 2. SIGNAGE, PLACED HIGH ENOUGH AND PRINTED LARGE ENOUGH TO BE SEEN FROM A CROWD, SHOULD INCLUDE: A. TICKET PRICES B. TICKET/COMPLIMENTARY PASS POLICIES C. COPY OF SAMPLE PASSES 3. THE GATE AREA AND VENUE MUST BE SECURED TO THE EXTENT THAT NO ONE IS ABLE TO ENTER THE VENUE WITHOUT PURCHASING AN MIAA TICKET, OR DISPLAYING ONE OF THE FEW ACCEPTABLE MIAA PASSES. 4. IF POLICE ARE NECESSARY, ONE OFFICER SHOULD BE POSTED AT THE GATE AREA UNTIL TICKET ACTIVITY IS CONCLUDED. MIAA Tournament Site Managers 10/8/14 Page 3

4 Alternative Tournament Admission COMPLIMENTARY PASSES 1. BE CERTAIN TO HAVE A COPY OF THE TICKET/COMPLIMENTARY PASS POLICIES DISPLAYED. 2. DISPLAY THE SAMPLE SHEET OF ACCEPTABLE PASSES. 3. DO NOT ADMIT ANYONE WITHOUT ONE OF THE APPROVED PASSES. 4. TAKE THE MIAA TOURNAMENT PASS FROM THE PASS-HOLDER AND RECORD THE NUMBER BEFORE THE PASS-HOLDER SIGNS IN. THE SAME NUMBER PASS SHOULD NOT BE HONORED MORE THAN ONCE. (NOTE: MIAA GOLD OR WHITE LIFETIME PASSES DO NOT HAVE NUMBERS.) 5. HAVE EACH MIAA TOURNAMENT PASS HOLDER SIGN IN. THIS PASS ADMITS THE BEARER AND NO MORE THAN ONE GUEST. 6. BE FAMILIAR WITH THE PASS POLICIES. (FOR EXAMPLE: FAMILY MEMBERS OF THE COACH, COLLEGE COACHES, NON-WORKING CONTEST OFFICIALS [I.E. REFEREES, UMPIRES, ETC.] ARE NOT TO BE ADMITTED THROUGH THE PASS GATE. THEY MUST PURCHASE A TICKET.) 7. MIAA MEDIA PASS ADMITTANCE (BEARER ONLY) IS LIMITED TO TOURNAMENT EVENTS IN WHICH ONE OR MORE OF THE SCHOOLS LISTED ON THE PASS ARE COMPETING. 8. PRINT MEDIA REPRESENTATIVES MAY BE ADMITTED TO TOURNAMENT EVENTS WITH PROPER PRESS CREDENTIALS. OFFICIAL CREDENTIALS ISSUED BY THE MEDIA OUTLET, OR AUTHORIZATION ON THEIR COMPANY LETTERHEAD SIGNED BY THE EDITOR WOULD FULFILL THIS REQUIREMENT. (NOTE: THIS ONLY APPLIES TO PRINT MEDIA.) 9. MEMBERS OF THE BROADCAST MEDIA MUST HAVE A SIGNED MIAA CONTRACT IF THEY ARE TO BROADCAST OR CABLECAST THE EVENT, EITHER LIVE OR ON A DELAYED BASIS. 10. TAKE THE STUDENT AMBASSADOR PASSES FROM THE PASS-HOLDER AND RECORD THE NUMBER BEFORE THE PASS-HOLDER SIGNS IN. THE SAME NUMBER PASS SHOULD NOT BE HONORED MORE THAN ONCE. PASS ADMITS ONE STUDENT AMBASSADOR ONLY. MIAA Tournament Site Managers 10/8/14 Page 4

5 Ticket/Financial Accountability RECONCILIATION 1. AT THE CONCLUSION OF TICKET SALES, AT LEAST TWO RESPONSIBLE INDIVIDUALS (AND A POLICE OFFICER, IF ASSIGNED TO THE EVENT) WILL BRING THE UNSOLD TICKETS AND CASH TO A PRIVATE/SAFE LOCATION TO RECONCILE CASH WITH TICKETS. 2. ONCE RECONCILIATION IS COMPLETE, AT LEAST TWO OF THE PEOPLE PRESENT MUST SIGN OFF ON THE REPORT. 3. AT BASKETBALL GAMES WHERE THE MIAA REVENUE SHARING PLAN IS IN PLACE, FIFTY PERCENT (50%) OF THE TOTAL GROSS TICKET SALES ARE RETAINED BY THE HOST SCHOOL TO PAY FOR ALL EXPENSES ASSOCIATED WITH THE GAME. 4. UNSOLD TICKETS AND GROSS GATE RECEIPTS IN THE FORM OF A CHECK SHOULD BE FORWARDED TO THE MIAA OFFICE WITHOUT DELAY. DIRECTLY DEPOSITING FUNDS INTO THE MIAA TOURNAMENT CITIZENS BANK ACCOUNT DEPOSITING FUNDS IS ALSO A PREFERABLE METHOD OF SUBMISSION. MIAA Tournament Site Managers 10/8/14 Page 5