Tender Enquiry No: Due Date: 07 March, 2017 Tender Enquiry Date: 13 Feb, 2017

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1 SCOOTERS INDIA LIMITED Sarojini Nagar, Lucknow (Phones: , (Exchange) Direct: ) Fax: materials@scoootersindia.com NOTICE INVITING TENDER For Two years- Limited Tender in Single-Bid System for Comlete Silencer Assy. (750D, 1500CG) & Flange Assy. for Oxicate (03 Items) M/s. Tender Enquiry No: Due Date: 07 March, 2017 Tender Enquiry Date: 13 Feb, 2017 Dear Sir, Please submit your quotation in sealed cover in prescribed tender documents. The sealed envelope should be super scribed with Tender Enquiry No. and due date. The quotation submitted shall be subject to our terms and conditions enclosed for the supply of materials as per Annexure-I. The tender shall reach us on or before the due date by 2:00 P.M. The tenders will be opened at 3.00 P.M on the same day. Please give reference of Tender Enquiry No. date and due date in all your correspondence for prompt action. The Bidder s name and address to be mentioned over the sealed cover for clear identification. In case if you are not submitting the offer please post a regret letter and return the documents. All updates, amendments, etc., will be posted only on the above websites from time to time, as and when required, until tender is opened. There will be no publication of such updated, amendments, corrigendum, etc., through newspapers or any other media. Thanking you, NOTE: 1. FOR HARD COPIES OF DRAWING CONTACT IN THE OFFICE OF Sr. MANAGER (MATLS.) AT ADDRESS MENTIONED ABOVE BETWEEN AM TO 3.00 PM ON ANY WORKING DAY. Important: Taxes & Duties quoted by you will be taken for cost evaluation for order placement and no change will be entertained at a later stage except in the case of revision made by the Government. changes in Taxes and Duties because of the changes in Turnover etc. shall also be to the supplier's account. In case no tax/duty is included, a self declaration for the exemption may be attached along with the offer. Please fill up vendor registration form( In case of New vendor) which is available on our website ( and send it along with your quotation, otherwise your quotation will not be considered. (Ignore this if you have already submitted this form) *Conflict among other Terms and Conditions In case of conflict between these General Terms and Conditions and any other special or typed conditions agreed to for a particular Purchase order, the latter shall prevail. The price quoted shall be in figures and words in price bid. In case of different in both, the latter shall be considered for evaluation. *Enclosures:- 1. Material Details= Annexure-I 2. General terms & conditions=annexure-ii 3. Check-list=Annexure-III 4. Price Bid= Annexure-IV 5. Cost Sheet= Annexure-V 6. Special terms & conditions=annexure-vi 7. Price Variation Formula = Annexure-VII 8. BEC(BID EVALUATION CRITERIA)=Annexure-VIII 9. Integrity Pact=Annexure-IX 10. Proforma for RTGS/ NEFT= Annexure X

2 Annexure-I Details of Material Sl. No. SIL Material Code Description Quantity Required (in nos.) Specifications Drawing No Flange Assy. For Oxicate Complete Silencer Assy 750D Complete Silencer Assy 1500CG As per enclosed SIL drawing As per enclosed SIL drawing As per enclosed SIL drawing

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8 Annexure-III CHECK LIST (Tender No. and due date: ) (Please ensure that following documents/details have been enclosed /accepted) Sl. No. Particulars Status 1 Every page of tender duly signed Yes 2 Validity of offer 90 days from the tender opening date Yes 3 Quoted prices (tick one option only and cross other) A) Shall be firm during the period of supply - Accepted OR (B) Shall vary as per price variation formula (Refer Annexure VII )- Accepted and Enclosed Following declarations on party letterhead enclosed Yes Yes Please tick ( ) 4 a) We hereby certify that we have not been blacklisted by any Public Sector Undertaking/Public Department. Yes 5 b)we have gone through the terms and conditions given in your above tender form, is accepted and agreed by us Price bid- party to indicate excise duty, sales tax / VAT etc - All column of price bid filled up in the price bid 6 Price quoted shall be in figure and also in words in price bid Yes 7 The delivery term shall be FOR SIL Stores, Yes The Payment term shall be 45 days direct credit from the date of receipt of material at SIL. S.I.L. reserves the right to reject any offer due to non-compliance with the above conditions and/or non-receipt of this form in duly filled condition - Agreed For delivery term FOR SIL, Transit insurance shall be at party s end and it should be included in quoted basic rate. 11 Integrity Pact document accepted and Signed by Party Yes 12 Cost Sheet ( As per Annexure-V) filled & attached Yes 13 Declaration that the party is the manufacturer of the items Enclosed Yes 14 Vendor to undertake declaration on letter head about to supply of material uninterrupted supply as per SIL s monthly / fortnightly Yes delivery schedules Enclosed 15 Development period (maximum 3 months) i.e. time required to submit the samples & execution of trial lot etc. from the date of intimation/letter. Yes Yes Yes Yes Yes

9 Supplier s name: Price Bid Annexure-IV To Be filled by vendor Sl. No Material Code Description Flange Assy. For Oxicate Quantity Required (in nos.) Complete Silencer Assy 750D Complete Silencer Assy 1500CG 4940 Basic Rate /piece (exclusive taxes) ( in Rupees) Excise In digits In words Duty (%) CST against Form C (%) VAT + SAT (%) Dated: Signature of Supplier Seal:

10 COST SHEET Annexure-V Name of the Party : Address of the Party : Assembly No. : Part No. : Item Description : Drawing No. : Product (Model) : (A) Material Cost Per Piece: Description Raw Material Specification Raw Material Rate Per Unit Raw Material Input Weight Gross Material Cost Finished Weight Scrap Weight/Part Scrap Rate Credit Scrap Recovery Process Loss Other Directly Purchased Items Number, Quantity & Rate Cost of the above items Enquiry No.: Date : Page : Details Net Material Cost per piece Opn. No. (B) Conversion Cost Per Piece: Process Machine Name Rate/ Unit Base Unit No. of Strokes Conversion Cost(Rs) Net Conversion Cost Per Piece : Other Overheads Description Labour Overhead Cost Inventory Carrying Cost Profit Packing & Forwarding Transportation Excise Duty Sales Tax Net Rate of the Part Strike off where not Applicable. Assembly No. to be filled by SIL. Details

11 Annexure-VI SIL SPECIAL TERMS AND CONDITIONS 1. Criteria for quantity distribution shall be as follows:- Distribution (in %) Item Sl. No. L1 Source 1 to 3 as on Annexure- IV 100 The following Special Conditions without any deviation needs to be adhered to: 2. Check list and Integrity Pact must be filled up and enclosed by vendors others wise their offer will not be considered. 3. Vendor should submit prevailing / authenticated Raw Material invoices/ documents for items. 4. The payment terms shall be 45 days direct credit from the date of receipt of material at SIL. 5. The supply shall be strictly as per SIL drawings enclosed. 6. No Development Cost/ tooling advance shall be given by SIL. Offers submitted with request of advance amount in this respect shall be treated as rejected. 7. New vendors who will participate first time in tender for subject items shall be dealt by SIL vendor development department as per policy. The tender document of all new vendors shall be handed over to vendor development immediately by the tender committee on the date of opening of tender. However the quantity considered for developmental orders through new vendors will be 25% of the SIL annual requirement. The short listing of suitable / capable parties among new vendors shall be done by the committee constituted by the management of Scooters India Limited In case of any query the new vendor may visit SIL and contact In-charge of Vendor Development Department However SIL reserve the right to inspect the facilities by a team of officers for checking the credentials of the parties. 8. The vendors are required to submit price offer with delivery term on FOR SIL STORE basis only. 9. In case of response by startups without prior turnover and prior experience, the suitability on quality and technical specifications shall be evaluated under vendor development route of the company and if found suitable shall be considered for participation in the future tenders.

12 Annexure-VII SCOOTERS INDIA LIMITED LUCKNOW PRICE VARIATION FORMULA :( Column B & C to be filled by vendor at the time of submission of offer). Sl. No. Part No. Descriptions Rates Awarded as per P.O. Input RM Specification Weight / piece (in Kg) Element Ref. RM Rate as prevailing on P.O. date (in Rs.) Ref. RM Rate (*) as on at the time of year end (in Rs.) Increase per piece Revised Rate As on.. A B C D E F= Cx(E-D) G= A+Fa+Fb+Fc Flange Assy. for Oxicate X (a) (b) (c) Complete Silencer Assy. 750D X (a) (b) (c) Complete Silencer Assy. 1500CG X (a) (b) (c) *CONDITIONS: 1. Price increase/decrease shall be considered only for those elements which are major direct input of components 2. For reference rates only standard parties/news Papers / SIAM DATA rates shall be considered. i) Economics Times: - For Copper, Zinc, Tin Brass and Rubber. ii) iii) iv) M/s Upper India Steel, M/s Aarti Steels: - for black Bar Steel required for manufacturing steel forgings. M/s Rastiya Ispat for carbon steel for manufacturing of turn components Nut, Bolt Stud & Pin etc. For Aluminum M/s HINDALCO v) M/s Steel Authority of India:- for Sheet Metal components 3. No increase shall be considered on account of labour and over head etc. 4. Price will be reviewed on yearly basis from the date of placement of PO and will be considered if variation is beyond ± 5%. In any case escalation beyond 10% of the material cost for the whole year shall not be allowed.

13 PRICE-BID EVALUATION CRITERIA Annexure-VIII (1) Bid shall be evaluated on the basis of cost to SIL (as per the basis given below), subject to fulfillment of special terms & conditions for all items from sl. no. 1 to 3 individually :- Sl. No. 1 Basic Price Factors 2 Discount (Less) 3 Packing & forwarding 4 Excise Duty 5 CST with or without form 6 UP VAT 7 others 8 Development Tax 9 freight 10 Transit insurance 11 Payment Terms In Days 12 Modvat(Less) 13 UPTC(Less) Cost to SIL = [ 1-(2) ] Payment term (Sl. No. 11) = Factor Applicable based on payment term quoted by vendor* X cost [1-(2) ] * The following loading factors shall be applicable w.r.t. different payment terms in number of days on cost as above for relative evaluation purpose. Sl. No. Payment Term Credit Days Value of Loading factor 1. Credit period 45 0 (PREFERED) 2. Credit period 60 (-) Credit period (>) 60 (-) Credit period Credit period Credit period 30 (+) (+) (+) Payment through bank/ COD 0 (+) Advance payment (against Performa Invoice) (-) 45 (+)

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20 Annexure X PROFORMA TO BE FILLED FOR RTGS/NEFT 1. Particulars of Vendor/Contractor: A B C D E Name of the Vendor Vendor PAN No. Contact Person ID for advice Telephone/Mobile No. 2. Particulars of Bank Account: A B C D E F Name of the Bank Name of the Branch Address RTGS/NEFT, IFSC code Bank Account Number 9-Digit Bank& Branch MICR code Bank Telephone No. with STD code I/We hereby declare that the particulars given above are correct and complete. I/We confirm that I/we shall bear the charges, if any levied by our Bank & you Bank for the credit in our above account through RTGS/NEFT the transaction is delayed or lost because of incomplete or incorrect information, we would not hold the company responsible. Authorised Signatory & Stamp Bank Certificate We Confirm that the details given above are correct as per our records. Date:.. Place:. Signature, Code & Stamp of Authorised Bank Official Note: Hard Copy of request Form is acceptable only. Encl.: Cancelled Cheque in original Pan No. photocopy