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1 Six steps to implementing An effective FUNDRAISING PROGRAM

2 SIX STEPS TO IMPLEMENTING AN EFFECTIVE FUNDRAISING PROGRAM Thank you for choosing Century Resources as your fundraising partner. We ve created this guide as your roadmap for implementing the program. From student motivation to paying the final invoice, we ll be with you every step of the way. Your Sponsor Page gives you access to tools and information that will help you implement your program easily and effectively, including a link to a Complete Guidebook that provides detailed information on each of these six steps. Go to and click on the sponsor button to log into your Sponsor Page. Group ID: Password: Customer Service Representative: Phone Number: ext.: Web Store: 1. MAKE YOUR SALE A SUCCESS Review your Personalized Web Store. You can personalize your Web Store by visiting your Sponsor Page. Promote the program. Discuss the program with the students every day and focus on the cause, the needs for funds and how they can help. Remind students about the Web Store and Group ID. Encourage your group to use social media to promote the program. parents reminding them of the importance of the program. Encourage and motivate students daily. Tally orders on the supplied Century Resources Goal Chart. Reward your students! Motivators like free homework passes work.

3 2. COLLECT AND SUBMIT THE ORDERS Set a date for students to turn in their order forms and write it here: Tear the order forms off the brochures, make a copy for your records and staple each student s orders together. Alphabetize the order forms by the students last name by section. Place the order forms in the supplied section envelopes. Place the section envelopes in the supplied FedEx envelope. Take your envelope to a FedEx drop box or call FedEx at a day or two in advance to have your envelope picked up. All orders must be shipped to Century Resources corporate office by: Contact your Customer Service Representative to discuss late orders. 3. PREPARE TO RECEIVE YOUR DELIVERY Prior to product delivery you will receive a packet that includes: Section Placards Place placards on the wall of the distribution area. When boxes arrive place them under their respective placard. Delivery Checklist This lists the sellers and number of boxes each will receive. The Day of Delivery Ask a few students to help unload the boxes. Review the materials in the Sponsor Information box. Place the boxes under the placards. Distribute the boxes using the Delivery Checklist. Reinforce when the money is due.

4 4. COLLECT PAYMENTS Log into your Sponsor Page for details on payment information. Collect the money and verify that it matches the amount on the collection envelope. Set a collection date for approximately three days after delivery and write it here: 5. PAY FINAL INVOICE Pay the Century Resources invoice with the initial amount you collect. The remaining amount is your profit! 6. DISTRIBUTE AWARDS Once all of the money has been collected, distribute the awards to the appropriate students using the Awards Report found in your Sponsor Information box.

5 1. MAKE YOUR SALE A SUCCESS Review your Personalized Web Store. We will personalize your Web Store for you, including branding it with your group s logo and colors. If you would like to modify your Web Store s logo and colors yourself, here s how to do it: Log into your Century Resources sponsor page by going to Under Log In, click Sponsor. Enter your Group ID and Password. Choose your Background Color 1 and Background Color 2 for your Web Store. Choose your Image by either clicking Upload Image or by selecting a Pre-loaded Image. Then, click Save. Promote your program. Get the word out about your program by promoting it through your group s website and social media accounts. Post this link: as well as your Group ID so people can support your group even if they don t know a participating student. You can further motivate your community by posting your goal and progress throughout the program. Using the Web Store. Because your Group ID is the key to the Web Store, make sure that this number is included in all of your students printed materials. SHOPPING AT THE WEB STORE: When customers visit the Web Store, they will be prompted to enter your Group ID. If the customer doesn t have the Group ID, they can search for your group by selecting your city and state and then selecting your group from the resulting list. After customers select your group, they will be prompted to enter their student s name (Customers can shop without entering a student s name as well. Your group will still receive the profit.) Customers will then be directed to the Web Store. Your group will receive the profit from web sales, and the students will receive credit toward awards. NOTE: Online orders should not be placed on the physical order form. Remind students how to take orders. A few brief reminders before students start selling will ensure the order submission is easy: Print all information on the order forms neatly with a black pen or pencil. Write all orders on the order form. Do not include online orders or credit card orders processed through a smartphone. Ask for additional order forms when necessary. Use real numbers, not tally marks or ditto marks. Encourage and Motivate Students Chart Your Success Encouraging your students for just a few minutes every day will help ensure you reach our goal. Here are some tips we ve seen motivate students: Be enthusiastic! Your attitude is contagious. Remind students that their participation is important in reaching your goal and remind them why we re doing this. You can even display the Awards that they can earn. Reward students throughout the program. Motivators like free homework passes work well to keep them on track to reach their goals.

6 2. COLLECT AND SUBMIT THE ORDERS Collect and organize order forms. First, set a date for students to turn in their order forms and write it here: When students turn in their order forms, make a copy of each for your records. Then, organize order forms by section. If a participant uses more than one order form, staple the forms together. Alphabetize the orders forms within each section. While you re alphabetizing, check for the correct name on each order form. Finally, put each section s order forms into a Section Envelope. Ship order forms. Schedule a date for FedEx to pick up your orders and write it here: Call FedEx on to schedule pickup on Schedule the FedEx pickup by calling Press 0 at anytime during the automated instructions and respond to the prompts. Tell the FedEx representative that you have a Prepaid Express Pickup. We will sequentially number the Section Envelopes in the order that they are to be listed in the Section Summary. Put the Section Envelopes in the provided prepaid Mailing Envelope. NOTE: Orders that do not arrive at Century Resources on time will delay product delivery. Contact your Customer Service Representative to discuss late orders. Track your order. Our online RediTrac tool lets you view your order status in real time. USING REDITRAC: Go to and log into your account. Click on RediTrac. From there you can view: Schedule information: Kickoff date, turn in date, orders due date, orders received date and delivery week Delivery information: Ship date, carrier, pro number and special instructions Results information: Total units sold, amount sold, group profit, units sold online, online profits and more Contact information

7 3. PREPARE TO RECEIVE YOUR DELIVERY Several days before your order is scheduled to arrive, you will receive your Delivery Packet, which includes Section Placards and the Delivery Checklist. The Delivery Checklist lists all participating students by name, the amount they need to collect, the quantity of items sold and the number of RediSort boxes they will receive. Use the Delivery Checklist to help students receiving a large number of boxes plan ahead for transporting them home on delivery day. You will be notified of the delivery date and time several days in advance. You may also check RediTrac for the latest updates. NOTE: We instruct carriers to deliver your order during school hours. However, seasonal and mechanical conditions may cause delays. Be prepared to receive your delivery on any day during the specified week. To prepare your delivery area, first determine where you ll receive and organize the order. Then, place the Section Placards on the walls of the room(s) where the orders will be organized for distribution to students. The Day of Delivery Before signing the delivery receipt, make sure to: Count the number of boxes and verify it matches the number on the delivery receipt. If the numbers do not match, make a note on the delivery receipt. Check the pallet s plastic wrap for breaks or tearing. Note all damages to the order on the delivery receipt. Confirm the time of delivery matches the time on the delivery receipt. After unloading the truck, retrieve the Sponsor Information Box. This box contains all of your project records: Next, organize the RediSort Boxes. Ask a few students or staff members to help you unload the boxes. Then, match the large section numbers printed on the RediSort Boxes to the numbers on the Section Placards on the walls of your staging area. Because the RediSort Boxes are all the same size, you can stack them to save space. Each box is labeled with a Seller Identification Label, which notes the student s name, section number, the number of boxes in the order, and the box number, which alphabetizes the boxes when organized sequentially. Once you organize the RediSort Boxes, begin distributing them to students. Have students count their RediSort Boxes and products without opening the plastic. The products can be seen through the clear shrink-wrapped plastic. Then, have them sign their order out on the Delivery Checklist. Each RediSort Box includes the Order Form and Collection Envelope, and the boxes have built-in handles that make it easy for students to carry home.

8 3. PREPARE TO RECEIVE YOUR DELIVERY Record Errors Your order is processed through our QuickCount system, which gives us an industry-leading accuracy rate of 99.97%. But if you do encounter an error, we ve made it easy to report and we ll fix it quickly. Please wait three days before reporting errors so students have enough time to report all errors. Just use the Order Correction Worksheet in the Sponsor Information Box and report errors as: SHORTAGE: An item appears on the student s Collection Envelope but is not included in the order. OVERAGE: An item does not appear on the Collection Envelope but is included in the order. DAMAGED: An item arrives in less than acceptable condition. NOTE: Only one order correction will be shipped to you at no charge. Additional order corrections will be shipped by UPS at your expense. Some errors may occur that are out of our control to correct. For example: Order forms are turned in late and are not included in the late order submission. The wrong product is ordered. The order form is illegible. The student picks up, delivers and collects for the product but incorrectly claims a shortage.

9 4. COLLECT PAYMENTS NOTE: Some groups opt for a pre-pay program. If your group s program is prepay, the payments will be collected during the sale, and you will not need to use CashTrac. Our online CashTrac tool gives you a complete record of your project. USING CASHTRAC: Go to and log into your account. Click on CashTrac. From there you can view: Collections: Participant list where you can enter payments in total or partial amounts. Maintenance: Add to or edit the participant list. Reports: Complete list of collection transactions, including the amount to be collected. Check Look Up: Search for any check by amount or check number. Notices: Three delinquent payment notices that may be edited and printed. Help: Answers to any question that you may have about CashTrac. When a student turns in a Collection Envelope, immediately check that the amount in the envelope is the same as the amount printed on the envelope. Record any discrepancy on the Collection Envelope and Section Summary. Keep Collection Envelopes until all the money is turned in and the invoice is paid. NOTE: Returned items occur when people either move or refuse them. In these cases, ask your top students to sell them to staff or other key people or consider giving them as gifts of appreciation 5. PAY FINAL INVOICE You will receive a Century Resources invoice within a week of the products being delivered. We will invoice you only for the products listed on the Section Summary, the fuel surcharge and Awards costs. Payment is due within 30 days of the invoice date, and a 2% late charge will be assessed on invoices paid after 30 days. First, give the invoice and necessary paperwork to the person in charge of payment. Use the initial amount collected to pay the invoice. 6. DISTRIBUTE AWARDS Your Awards will come in the Sponsor Information box, along with a report that will help you distribute the Awards to the appropriate students. Distribute Awards after the student has turned in all collection money. We re excited to help your group reach its fundraising goal! Please feel free to contact us with any additional questions you may have.

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