Tools and features used in a spreadsheet

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Leo Walters
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1 Tools and features used in a spreadsheet Explain how spreadsheets are used for two different activities and how the features are used in the spreadsheet. () Review how the features in the spreadsheets could improve productivity, accuracy and usability (M1) SPREADSHEET Name of spreadsheet: Events Management What the spreadsheet is used for: Spreadsheets are usually used to calculate numerical figures to help with finance used by big and small companies. This spreadsheet is used to handle and organise data for a company that offers space for a variety of events it has a good system of hyperlinked macros. It clearly shows the main sections like the price list giving both the company cost and customer cost. All of the data has been linked on the event page with drop down boxes for the event organiser clearly see all of the different options and different events, making sure there is available dates, no double bookings. Using a formula that works out the profits and losses from each event taking into consideration the additional costs.

2 Tool/Feature used Cell reference screenshot What is it used for (include screenshots) How does the feature improve; productivity, accuracy and usability

3 Look up tables The V look up collects the information you are looking for and adds it into the calculation. If you want to get the cost and customer cost for example the band you can use the VLOOKUP to transfer the data. The look up tables makes it easier to get a more precise answer it automatically transfers the details you are look for the cost and customer charge linking it into the date and guests into one it shows how it has been worked out but leaves out the calculation.

Using a simple code it preforms an action it is assigned to do.

4 Macros The Macros provide organisation between the worksheets, by clicking on the macro it transports you to the page you are looking for to help you get the right data. Using a simple code it preforms an action it is assigned to do. It makes it easier to navigate to allow the user easy access to everything on the spreadsheet keeping it clear and organised.

The Price list shows the cost of everything that is being offered which is being linked to the event which holds the

5 Worksheets The worksheets are all linked together but separate the different information. The graph shows the profits made on each event in a graph. The Price list shows the cost of everything that is being offered which is being linked to the event which holds the majority of information. The worksheets show the different information that are separately organised but interlinked together to show the precise data when it is used to make it easier for access to a certain piece of information.

6 Chart and graph formatting The Graph is used to show the profits that are made. It shows the individual profit for each event showing the profit change. The Graph is a clear show of the profits that are made with each event assigned to a specific colour to stop confusion and show the best event for profit and the least profitable event.

7 Formulae The formula is a complex calculation that helps workout the answer for any equation once you have made the formula you won t have to keep editing it if you change the numbers it changes the calculation automatically. It is a simple equation that can work out a complex calculation and give you an instant answer it is fairly easy to do and is can be easily change and adapt to new data input. Absolute cell referencing This is used in the Formula for ranking, it has a dollar sign ($) which shows that it is linked to a specific cell and wont collect information from any other cell it will only take data from there not on the drop down link to the cells underneath it won t allow the auto fill This formula allows you to make a calculation so you don t have to write out a calculation in each individual cell that is being used.

Formatting date The drop down menu gives the option to have a short date or a long date. It also gives the option for many other formats available like number.

8 Formatting date The drop down menu gives the option to have a short date or a long date. It also gives the option for many other formats available like number. It gives a quick option of how you may want to format your data it also shows the outcome of each format underneath which you can pick and it will automatically change it in the system.

to the worth of one pound so you have to choose the correct one it converts pennies to pounds e.g. 1000

9 Formatting to currency The currency format allows the change from numbers to a specific currency like pounds or Euros it depends what sum you are trying to work out and what type of money you are using because the worth of one Euro is different to the worth of one pound so you have to choose the correct one it converts pennies to pounds e.g pennies to This helps you easily convert the money from pounds to pennies to work out a more accurate total in any calculation to do with the money.

10 SUM function The sum function is a formula that works out a simple calculation you select over what you would like to calculate and the sum function automatically gives you an answer. If your Profit changes the sum function will automatically change the answer. The sum function can be a convenience as if your data changes everywhere else it will change as they are all linked so the calculation will also change.

Unit 9 : Spreadsheet Development. Assignment 3. By Sarah Ameer

Unit 9 : Spreadsheet Development Assignment 3 By Sarah Ameer 22/03/2017 Introduction In this document, i will be writing about my final spreadsheet. I will be testing it, using the test plan i have created